Sweta Tank

GeM Portal Operator with over 6 years of expertise in end-to-end government e-tendering operations through the Government e-Marketplace (GeM) platform. Skilled in bid preparation, product catalog management, vendor registration, reverse auction participation, and compliance with GFR norms. Proven ability to coordinate with government buyers, track tenders, and ensure timely documentation and order fulfillment.

Adept at navigating procurement procedures, ensuring accuracy, and maintaining a high success rate in winning bids.

Senior Officer - Institutional Sales & Govt Business (Tender) at Welspun WORLD (2023-12 – Present)

• Tender Monitoring & Tracking: Proactively monitored tender portals including GeM, CPP Portal, BidAssist, Tender247, and offline channels to identify relevant tenders based on product categories and eligibility criteria.
• Tender Analysis & Shortlisting: Analyzed tender documents to evaluate scope of work, eligibility norms, and commercial terms, resulting in the efficient shortlisting of viable bid opportunities.
• Keyword Alerts & Follow-Ups: Set up and managed automated alerts and keyword notifications to ensure timely detection of all relevant tenders and corrigendums.
• Cross-Functional Coordination: Collaborated with internal teams including Sales, Technical, and Finance to gather product inputs, certifications, and pricing details for accurate bid submissions.
• Technical Documentation & Submission: Drafted and compiled technical proposals, annexures, compliance sheets, and supporting documents as per tender requirements for GeM and other portals.
• EMD & Security Deposit Management: Coordinated with the finance department for timely submission of Earnest Money Deposits (EMD) and Performance/Security Guarantees as per bid terms.
• Regulatory & Compliance Management: Maintained and updated key compliance documents such as Factory Licenses, ISO Certifications, MSME Certificates, PAN/GST, and other legal paperwork in alignment with government procurement norms.
• Cost & Commercial Bid Preparation: Conducted cost estimation and pricing analysis to prepare accurate and competitive commercial/financial bids, including BOQ-based and custom pricing formats.
• Plant Inspections & Data Collection: Participated in plant/site inspections to verify technical readiness, collect compliance data, and strengthen documentation for technical qualification.
• GeM Portal Operations: Managed end-to-end GeM portal activities including vendor registration, product catalog uploads, bid submission, reverse auction participation, customized bid handling, and BOQ documentation.
• Vendor Assessment Coordination: Executed complete Vendor Assessment processes on GeM and coordinated with agencies like RITES to ensure compliance and timely approval.
• DSC & Subscription Management: Handled renewal and maintenance of Digital Signature Certificates (DSC) for secure bid signing and ensured continuity through timely renewal of tender portal subscriptions.

Tender Operations Specialist at Robokart (2020-01 – 2023-12)

• Updated product/service catalogs on GeM with revised specifications and pricing
• Prepared and submitted Bunch Bids, Reverse Auctions, Custom Bids, and Normal Bids on GeM, CPP, and private portals.
• Coordinated with government officials to track tender progress and resolve queries
• Managed empanelment processes with LIC, ONGC, GAIL, Power Grid, ESIC, Indian Army, and Defence procurement divisions.
• Collaborated with internal teams to draft tender note sheets and finalize pricing strategies.
• Maintained vendor and customer master data in ERP systems (MDM).
• Created and tracked Purchase Orders (POs) and processed Goods Receipt Notes (GRNs) in SAP.
• Handled budgeting, costing, and offline tender submissions for central/state and private clients.
• Managed documentation and compliance for commission-based vendors and onboarding.
• Issued authorization and product approval letters to channel partners and distributors.
• Ensured timely renewal of Digital Signature Certificates (DSC) and portal subscriptions.
• LIC Empanelment Handling: Successfully managed the empanelment process with LIC for product and approval.
• Managed empanelment processes with ONGC (Oil & Natural Gas Corporation), GAIL (Gas Authority of India Ltd.), Power Grid Corporation of India, ESIC (Employees' State Insurance Corporation), Indian Army & Defense Procurement Divisions
• Master Data Management (MDM): Maintained and updated master data related to products, vendors, and customer details in ERP systems
• Commission Vendor Management: Handled end-to-end work related to commission-based vendors, including documentation, onboarding, and maintaining compliance records.
• Coordinated with vendors to prepare agreements, authorization letters
• SAP PO Management: Created and tracked Purchase Orders (PO) in SAP for tender-related procurement and vendor transactions.
• Goods Receipt Note (GRN) Processing: Generated and verified GRNs in SAP against delivery and invoice documents to stock and payment processing.

Bachelor of Finance Management in Finance Management – University of Mumbai

HSC – M.J Pancholiya College

SSC – Bal-Bharati School