Skills & Ability
Detail oriented, excellent spoken and written English and Arabic communication skills, also having excellent organisational, and negotiation skills.
Meticulous on good to attention to details.
Dynamic personality, strong interpersonal, communication skills and the ability to promote a positive image.
Excellent time management with an analytical skills, ability to collect information and prioritize the task.
Operating at the top executive level and provides advanced confidential support with team player qualities.
Friendly disposition, personable and able to build harmonious working relationships with clients, colleagues, vendors, business partners and members of the general visiting public.
Extensive knowledge of office administration, clerical procedures and record keeping system.
Being confident, enthusiastic, well-presented, and well-mannered willing to learn and provide a professional outlook.
Ability to multi-task and work on own initiative with little supervision, able to work collaboratively in a cross-functional environment. An active and positive person who is committed to initiative and the ability to thrive under pressure.
Making the decisions within the scope of position on planning, organizing, and scheduling.
Having strong ability, proactive, and resourceful when the situation arises to face multitask and manage the time.
Advanced computer skills in web-based systems, apart from Microsoft software Word, Excel, and Power point.
Good customer-service-oriented approach skills and pleasing telephone manners having interpersonal skills.
Proven ability to meet deadlines and remain calm while working under pressure.
Ability to deal with confidential information, maintain diplomacy in a professional manner and in excellence.
Possessing excellent Typing skills 55 wpm with 100% accuracy. Report writing independently.
Solid interpersonal skills and ability to interact with all levels of management, internally and externally.
Proficiency in operation of office equipment such as facsimile, scanners, photo copier, and printers on a regular basis.
Motivated, pragmatic and having a strong work ethic of Let’s get it done attitude and having an exhaustive way to deal with assigned work.
Possession of driving license from Qatar, Oman, and India.
Adaptable, always flexible and assisting with ad-hoc requests from team leader, branch head from time-to-time.
Can able to manage and oversee the activities of the Team Leader independently and work with multicultural people.
Ability to enter data with a high degree of accuracy and efficiency.
Having more than 14 years solid and continuous experience as a professional Senior administrator/secretary also shined as a PA whereby I can provide outstanding high level remarkable support to my seniors and branch head.
Having demonstrated qualities of organisational skills to track multiple similar projects.
Methodical, courteous, well organized, caring, and disciplined staff.
Having full topography knowledge of KSA and worked at Dammam, Riyadh, Ar Ar, and Jeddah.
Familiar with Arabic typing also. Having experience of working with Saudi authorities as well as arranging Visas and Iqama processing formalities for employees.
*Having fluency in Urdu, Tamil, Hindi, and Malayalam languages.
Meeting and greeting clients at KOC {Kuwait Oil Company, Kuwait}, and visitors at the office including covering the reception front area.
Answering incoming calls in a professional and dignified manner.
Maintains, organizes, analyses, updates, and retrieves data from DIMS (Digital Imaging Management System at KOC, Kuwait), accessing, appropriating data files and updating records accordingly in DIMS or other corporate systems.
Maintains and handles database to maintain accuracy, quality checks and verifies reliability of sources of information for the database.
Works under the direct supervision of senior engineer of EK-2 (East Kuwait-2).
Initiate and delivers appropriate paperwork to advise customers, superiors and more junior staffs.
Ensuring the governance to be compiled within the nominated department and ensure confidentiality of information between various ventures to be maintained.
Provides technical and administrative support to leadership and personnel within a dedicated department, team, division or section.
Coordinating meetings including paperwork, agendas and pertinent paperwork.
Supervising the work of office juniors and assigning work for them.
Handle incoming, and outgoing documents which come for signature and sending them via email to the originating party and complete administrative tasks such as e-filing, incoming, outgoing, letter and memo preparation.
Provides support to all staff in order to associate with logistics, over-time, gate passes and other business related support.
Updating and maintain the holiday, and absence of HSE training records for the staff.
Preparation, and requesting gate passes for new employees upon their arrival at the North Shohaiba Gate Entry.
Keeping full track of company employees gate passes list with latest updated one.
Identifies information processing problems and escalate to team leader or manager wherever applicable.
Prepares data in order to generate reports, and presentations.
Performs administrative tasks that may include drafting letters, submitting expenses, preparing reports, filing, compiling documentation for meetings, and provides technical administrative support to team leader.
Faxing documents, printing, photocopying, scanning, filing, and updating
Typing documents and distributing memos.
Organizing business travel, itineraries and accommodation for team leader and manager of operation.
Establishes and works on documentation system to ensure proper storage and retrieval of required documents.
Monitoring office stocks and ordering supplies as necessary.
Updating databases with all relevant information.
Responsible for purchase orders for Nitrogen for the plant operation
Administering the Fire Evacuation Register.
Provides point of reference on simple aspects of work for guidance on practices, precedents and techniques.
Raising of purchase orders and invoice tracking
Briefing Materials management.
Creating and modifying documents using Microsoft Office
Monitoring unpaid invoices against the cash analysis.
Setting up and coordinating meeting and conference
Periodic HSE training to employees and follow-up.
Assist and complete daily management activities for the EK-2 Department, senior engineer, team leader or divisional manager including preparing agendas, drafting correspondence, typing, proofreading, organizing diary, and calendar meetings.
Updating, processing and filing of all documents
Managing small cash floats such as petty cash.
B.Sc., Degree in Mathematics
MS-Office 2000 & Internet Basics
Micro-soft Excel
MS Windows 3.1
Word Processing WS-REL 5
First-Aid
Fire & Safety Training
