Thumma Vasudeva Reddy

A dynamic, competent & multi-tasking professional with 9 years of extensive experience in secretarial & administrative functions. Expertise in assisting the top managements of reputed companies. Adept at planning & deploying new tools, concepts and techniques against assigned tasks for easy processing & swift output.

Proficient in Microsoft office tools such as Word, Excel, PowerPoint and Internet Applications. An effective communicator with excellent relationship management skills and strong analytical problem solving & organizational abilities. Trustworthy and able to work in highly confidential environments.

Executive Assistant to MD - 3F Oil Palm Private Limited

(2025-09)

• Act as the principal point of contact between the MD and department/branch heads
• Facilitate effective communication and coordination among departments to ensure alignment with the MD's strategic directives
• Assist in the preparation, dissemination, and follow-up of reports, memos, and presentations
• Prepare executive presentations, MIS reports, dashboards, meeting minutes, and business updates
• Efficiently manage and maintain the MD's calendar, scheduling and prioritizing appointments, meetings, and events
• Ensure the MD is well-prepared for all engagements by providing timely reminders and pertinent information
• Optimize the MD's time management to maximize productivity and strategic focus
• Plan and coordinate comprehensive travel arrangements, including flights, accommodations, and transportation
• VISA processing
• Develop detailed travel itineraries and ensure all travel-related documents are meticulously organized
• Address and resolve any travel-related issues or changes promptly
• Oversee the daily operations of the MD's office, maintaining a professional and organized environment
• Manage incoming correspondence, emails, and phone calls, prioritizing and responding as necessary
• Uphold strict confidentiality and discretion in all matters
• Assist the MD in the formulation and implementation of company policies and strategic initiatives
• Conduct research and gather data to provide insightful recommendations on improving employee benefits, HR policies, and sales processes
• Prepare, review, and distribute policy documents and strategic plans
• Act as a point of contact for employee escalations requiring the MD's attention
• Investigate and resolve issues promptly, ensuring appropriate follow-up and communication
• Maintain detailed records of escalations and their resolutions
• Manage and cultivate relationships with vendors to ensure high-quality service and cost-efficiency
• Coordinate with vendors for services and supplies necessary for the MD's office
• Negotiate contracts and agreements, securing favorable terms and condition
• Handle all documentation processing related to trade shows, including registrations, bookings, and logistical arrangements
• Manage the preparation, review, and processing of agreements and official documents
• Ensure all documentation is completed accurately, submitted on time, and properly archived
• Attend all meetings involving the MD and take precise and comprehensive minutes
• Distribute meeting minutes to relevant stakeholders and ensure timely follow-up on action items
• Handle social media platforms like LinkedIn, Instagram, and Facebook of MD

Executive Assistant to MD - Valueline Trade Private Limited

(2024-12 - 2025-09)

• Project Assistance
• Meeting Coordinaton
• Logistics
• Travel Coordination
• Confidentiality & Discretion

Executive Secretary to CMD - Vamsiram Builders and Developers Private Limited

(2022-07 - 2024-10)

• Project Assistance
• Meeting Coordinaton
• Logistics
• Travel Coordination
• Confidentiality & Discretion

Personal Secretary to MD - GAR Corporation Private Limited

(2020-09 - 2022-06)

• Project Assistance
• Meeting Coordinaton
• Logistics
• Travel Coordination
• Confidentiality & Discretion

Personal Manager to CMD - Gleneagles Global Hospital

(2019-01 - 2020-07)

• Project Assistance
• Meeting Coordinaton
• Logistics
• Travel Coordination
• Confidentiality & Discretion

Executive Secretary to Director & Senior Guest Relations Facilitator - GMR Hyderabad International Airport

(2008-06 - 2018-12)

To facilitate hassle free passenger experience for all VVIP / VIP / CIP / Celebrities/ Government authorities who travel through RGIA. Establish rapport and liaison with agencies i.e. customs/Immigration/CISF/Airlines and other regulatory agencies to enable smooth operations.

• Project Assistance
• Meeting Coordinaton
• Logistics
• Travel Coordination
• Confidentiality & Discretion
• Liaisioning and coordination Airlines, Ground Handlers, Customs, Immigration, CISF, State Police, APHO, Legal Metrology, AAI, DGCA, MoCA, AP Govt, Concessionaires, Service providers and contractors
• Central Industrial Security Force (Security wing at Airport) for coordination and seamless facilitation of VIPS through FAST TRACK at Entrance and Security Check
• National and State Intelligence department for sharing information of movements of VVIPS and VIPS
• Immigration and Custom officials for smooth facilitation of VIPS/VVIPS
• Internal intractions with BCM, CEO, COO and HODs

Events Coordinator - Marriott Hyderabad - Hyderabad

(2004-10 - 2008-06)

• Logistics Coordination
• Understand requirements for each event
• Plan event with attention to financial and time constraints
• Book venues and schedule speakers
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
• Negotiate with vendors to achieve the most favorable terms
• Manage all event operations (preparing venue, invitations etc.)
• Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
• Oversee event happenings and act quickly to resolve problems
• Evaluate events success and submit reports
• Excellent vendor management skills
• Proficient in MS Office
• Outstanding communication and negotiation ability
• Well-organized with multi-tasking skills
• Able to handle stress and remain calm

Banquet Sales Assistant - Hotel Golkonda - Hyderabad

(2003-02 - 2004-09)

• Logistics Coordination
• Understand requirements for each event
• Plan event with attention to financial and time constraints
• Book venues and schedule speakers
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
• Negotiate with vendors to achieve the most favorable terms
• Manage all event operations (preparing venue, invitations etc.)
• Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
• Oversee event happenings and act quickly to resolve problems
• Evaluate events success and submit reports
• Excellent vendor management skills
• Develop and execute sales strategies to achieve targets and objectives
• Prospect and qualify leads, conduct cold calls, and schedule meetings with key decision-makers
• Deliver compelling product presentations and demonstrations to showcase the benefits of our solutions
• Negotiate contracts and close sales deals to meet or exceed revenue targets
• Build and maintain strong relationships with customers to drive customer satisfaction and retention

B.Com - Commerce - Osmania University (1999)

Hotel Management - Hotel Management - GIHM & CT (2001)