Udhaya Thiyagarajan

Highly experienced Secretary and Administrative Professional with over 16 years of proven expertise in providing strategic executive support to CEOs, Trustees and senior leadership within reputed healthcare Institutions. Demonstrated excellence in executive office management, board administration, governance documentation, stakeholder coordination, corporate communication and operational support. Recognized for exceptional organizational abilities, confidentiality, professionalism and the capacity to manage multiple priorities in fast-paced environments.

Skilled in facilitating effective communication between executive leadership, department heads, regulatory bodies and external stakeholders while ensuring seamless administrative operations.

Secretary to CEO & Trustees - Vijaya Hospital, Chennai - Chennai

(2009-06 - 2023-07)

Provided comprehensive executive and administrative support to the Chief Executive Officer and Board of Trustees, ensuring efficient coordination of organizational governance, strategic initiatives and executive office operations. Provided dedicated executive support to the Chief Executive Officer and Board of Trustees for over 16 years & 2 months, contributing significantly to the smooth functioning of executive administration and organizational governance.

• Managed executive calendars, appointments, meetings and strategic schedules.
• Coordinated Board Meetings, Committee Meetings and Executive Review Sessions.
• Prepared agendas, minutes of meetings, reports, presentations, circulars and confidential correspondence.
• Maintained governance records, Memorandums of Understanding (MOUs) and official organizational documents.
• Facilitated communication between executive leadership, department heads, HR teams and external stakeholders.
• Monitored follow-up actions arising from management meetings and board directives.
• Coordinated domestic travel arrangements, accommodation bookings and executive itineraries.
• Ensured efficient administration of executive office functions and documentation systems.
• Managed complex executive calendars and appointments.
• Acted as a liaison between management, departments and external stakeholders.
• Screened and prioritized executive communications and correspondence.
• Drafted and reviewed confidential letters, reports, presentations and management communications.
• Prepared Board Meeting agendas and recorded minutes.
• Maintained organizational records and governance-related documentation.
• Managed document filing, archiving and retrieval systems.
• Coordinated management approvals, departmental requisitions and administrative workflows.
• Assisted in implementing administrative policies and procedures.
• Supported departmental compliance with organizational processes.
• Organized executive travel arrangements and logistics.
• Coordinated conferences, official visits, meetings and organizational events.

PA to Honorary Secretary - The Voluntary Health Services (VHS), Chennai - Chennai

(2023-08 - 2025-09)

Provided comprehensive executive and administrative support to the Chief Executive Officer and Board of Trustees, ensuring efficient coordination of organizational governance, strategic initiatives and executive office operations. Provided dedicated executive support to the Chief Executive Officer and Board of Trustees, contributing significantly to the smooth functioning of executive administration and organizational governance.

Reason for Leaving: Family responsibility following the demise of father.

• Managed executive calendars, appointments, meetings and strategic schedules.
• Coordinated Board Meetings, Committee Meetings and Executive Review Sessions.
• Prepared agendas, minutes of meetings, reports, presentations, circulars and confidential correspondence.
• Maintained governance records, Memorandums of Understanding (MOUs) and official organizational documents.
• Facilitated communication between executive leadership, department heads, HR teams and external stakeholders.
• Monitored follow-up actions arising from management meetings and board directives.
• Coordinated domestic travel arrangements, accommodation bookings and executive itineraries.
• Ensured efficient administration of executive office functions and documentation systems.

Master of Business Administration (MBA) - Human Resource Management - Pondicherry University (Loyola College), Chennai (2013)

Bachelor of Science (B.Sc.) - Chemistry - University of Madras (Anna Adarsh College for Women), Chennai (2009)

Higher Secondary Certificate (HSC) - Velammal Matriculation Higher Secondary School (2004)

Secondary School Leaving Certificate (SSLC) - Velammal Matriculation Higher Secondary School (2002)