Personal Assistant & Office Manager at Private Employer — Confidential (2021-04 – 2025-04)
Managed the day-to-day functioning of a private office, overseeing administrative workflows, documentation systems, and operational processes. Handled both office administration and lifestyle management for a senior professional.
- Managed the day-to-day functioning of a private office, overseeing administrative workflows, documentation systems, and operational processes to ensure a productive and well-organised environment.
- Maintained and managed multi-format calendars, coordinating internal and external meetings, appointments, and deadlines across multiple time zones.
- Drafted and managed all professional correspondence, reports, and presentations; handled incoming communications and followed up on pending action items.
- Served as the central point of coordination between the principal, team members, vendors, and external stakeholders, ensuring clear and timely communication at all times.
- Set up and maintained efficient filing systems, both physical and digital, for confidential documents, contracts, and operational records.
- Supported HR and administrative functions including scheduling interviews, coordinating onboarding, managing staff attendance, and maintaining personnel records.
- Planned and executed end-to-end domestic and international travel including flights, accommodations, ground transport, visa documentation, and optimized itineraries.
- Integrated travel plans with live calendars and meeting schedules across time zones with zero disruption.
- Tracked expenses, managed budgets, processed receipts, and ensured accurate reimbursements with meticulous financial records.
- Developed proactive contingency plans for last-minute changes, ensuring calm and efficiency under pressure.
- Supervised support staff and coordinated day-to-day operations, upholding high service standards at all times.
- Managed vendor, contractor, and facility relationships; oversaw procurement and inventory of essential and high-value items.
- Planned and executed private events, hospitality arrangements, and formal and informal meetings.
- Demonstrated strong decision-making and multitasking in high-pressure, time-sensitive situations.
Executive Assistant at Abhijeet Nair (2018-11 – 2021-03)
Provided comprehensive executive support including email management, travel coordination, meeting organization, and HR operations.
- Managed all executive email correspondence and prepared professional communications and presentations on behalf of senior management.
- Coordinated visa applications, travel arrangements, and detailed itineraries for domestic and international engagements.
- Organized meetings, set agendas, and diligently followed up on action items and decisions.
- Prepared daily operational reports, minutes of meetings, and branch-wise performance summaries.
- Handled tender documentation and government bid submissions with accuracy and compliance.
- Supported HR operations including interview scheduling, offer letter preparation, onboarding coordination, and salary administration.
- Maintained confidentiality across all communications, documentation, and internal processes.
Personal Assistant at Manasi Scott & Ankit Tiwari (2013-02 – 2018-09)
Provided comprehensive personal and administrative support to two busy professionals across their personal and professional commitments simultaneously.
- Provided comprehensive personal and administrative support to two busy professionals across their personal and professional commitments simultaneously.
- Managed daily office administration including scheduling, email management, call handling, and diary coordination across personal and professional commitments.
- Maintained a well-organised workspace, managed office supplies, maintained records, and ensured smooth day-to-day operations.
- Coordinated travel, accommodation, and logistics for professional engagements, events, rehearsals, fittings, and media interactions.
- Assisted with event planning and execution; conducted research on venues, vendors, and service providers.
- Managed social media platforms including Instagram, Twitter, and Facebook, maintaining a consistent and professional online presence.
- Accompanied principals to work-related engagements, providing on-ground coordination and personal support as required.
Personal Assistant at G.S. Entertainment (2012-03 – 2013-11)
Managed daily schedules, professional commitments, and logistics for busy professionals in the entertainment industry.
- Managed daily schedules, professional commitments, and logistics for busy professionals in the entertainment industry.
- Handled office administration including diary management, call coordination, and correspondence.
- Coordinated travel, event logistics, and press-related engagements with precision and reliability.
- Provided dependable personal and administrative support in a fast-paced, deadline-driven environment.
