Vedika Shetty

A dependable and people-centred Personal Assistant and Office Coordinator with over 10 years of experience supporting senior professionals across the entertainment, luxury décor, and logistics sectors. Skilled at seamlessly managing both the professional and personal dimensions of a principal's life — from running a smooth, well-organised office to handling sensitive personal matters with tact and care. Brings a rare combination of strong administrative discipline, proactive operational thinking, and genuine warmth toward the people she supports.

Known for anticipating needs before they arise, maintaining calm under pressure, and ensuring that nothing — big or small — falls through the cracks. Values discretion, consistency, and building long-term trust.

Personal Assistant & Office Manager at Private Employer — Confidential (2021-04 – 2025-04)

Managed the day-to-day functioning of a private office, overseeing administrative workflows, documentation systems, and operational processes. Handled both office administration and lifestyle management for a senior professional.

• Managed the day-to-day functioning of a private office, overseeing administrative workflows, documentation systems, and operational processes to ensure a productive and well-organised environment.
• Maintained and managed multi-format calendars, coordinating internal and external meetings, appointments, and deadlines across multiple time zones.
• Drafted and managed all professional correspondence, reports, and presentations; handled incoming communications and followed up on pending action items.
• Served as the central point of coordination between the principal, team members, vendors, and external stakeholders, ensuring clear and timely communication at all times.
• Set up and maintained efficient filing systems, both physical and digital, for confidential documents, contracts, and operational records.
• Supported HR and administrative functions including scheduling interviews, coordinating onboarding, managing staff attendance, and maintaining personnel records.
• Planned and executed end-to-end domestic and international travel including flights, accommodations, ground transport, visa documentation, and optimized itineraries.
• Integrated travel plans with live calendars and meeting schedules across time zones with zero disruption.
• Tracked expenses, managed budgets, processed receipts, and ensured accurate reimbursements with meticulous financial records.
• Developed proactive contingency plans for last-minute changes, ensuring calm and efficiency under pressure.
• Supervised support staff and coordinated day-to-day operations, upholding high service standards at all times.
• Managed vendor, contractor, and facility relationships; oversaw procurement and inventory of essential and high-value items.
• Planned and executed private events, hospitality arrangements, and formal and informal meetings.
• Demonstrated strong decision-making and multitasking in high-pressure, time-sensitive situations.

Executive Assistant at Abhijeet Nair (2018-11 – 2021-03)

Provided comprehensive executive support including email management, travel coordination, meeting organization, and HR operations.

• Managed all executive email correspondence and prepared professional communications and presentations on behalf of senior management.
• Coordinated visa applications, travel arrangements, and detailed itineraries for domestic and international engagements.
• Organized meetings, set agendas, and diligently followed up on action items and decisions.
• Prepared daily operational reports, minutes of meetings, and branch-wise performance summaries.
• Handled tender documentation and government bid submissions with accuracy and compliance.
• Supported HR operations including interview scheduling, offer letter preparation, onboarding coordination, and salary administration.
• Maintained confidentiality across all communications, documentation, and internal processes.

Personal Assistant at Manasi Scott & Ankit Tiwari (2013-02 – 2018-09)

Provided comprehensive personal and administrative support to two busy professionals across their personal and professional commitments simultaneously.

• Provided comprehensive personal and administrative support to two busy professionals across their personal and professional commitments simultaneously.
• Managed daily office administration including scheduling, email management, call handling, and diary coordination across personal and professional commitments.
• Maintained a well-organised workspace, managed office supplies, maintained records, and ensured smooth day-to-day operations.
• Coordinated travel, accommodation, and logistics for professional engagements, events, rehearsals, fittings, and media interactions.
• Assisted with event planning and execution; conducted research on venues, vendors, and service providers.
• Managed social media platforms including Instagram, Twitter, and Facebook, maintaining a consistent and professional online presence.
• Accompanied principals to work-related engagements, providing on-ground coordination and personal support as required.

Personal Assistant at G.S. Entertainment (2012-03 – 2013-11)

Managed daily schedules, professional commitments, and logistics for busy professionals in the entertainment industry.

• Managed daily schedules, professional commitments, and logistics for busy professionals in the entertainment industry.
• Handled office administration including diary management, call coordination, and correspondence.
• Coordinated travel, event logistics, and press-related engagements with precision and reliability.
• Provided dependable personal and administrative support in a fast-paced, deadline-driven environment.

Diploma in Event Management – National Institute of Event Management (NIEM) (2011)

Junior College in Science – S.M. Shetty College (2009)

SSC – Vani Vidyalaya (2007)