Consultant - M.N. Dastur & Co. Ltd.
(2025-05)
- Formatting Specification, Reports, Letters etc.
- Uploading drawings and documents in Oracle Software, DPMS, Wincad.
- Filing and assisting Project Managers in day to day work.
Secretary - Balrampur Chini Mills Ltd.
(2021-04 - 2024-04)
Assisting the Director and CFO with various secretarial and administrative tasks such as:
- Vendor coordination and management.
- Assist in travel (domestic as well as international) and accommodation arrangements.
- Prepare MIS reports and collating reports. Using advanced excel formulas such as Vlookup, Conditional Formatting, etc.
- Correspondence internal and external.
- Acting as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner.
- Excellent knowledge of Computer. In depth knowledge of MsWord, Excel, PowerPoint and Outlook mail. Daily printing of mails, excel sheets etc. Converting pdf documents etc.
- Surfing internet for newspaper articles, company balance sheet, profiles etc.
- Format information for internal and external communication – memos, emails, presentations, reports etc.
- Manage executives calendars, set up meetings and arranging zoom calls
- Act as an office manager by keeping up with office supply inventory.
- Take minutes during meetings.
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Excellent verbal and written communications skills
- Keeping confidentiality of work
- Undertaking special assignments/projects on a wide variety of issues as requested by the CFO / President/MD.
- Coordinating with various units for reports and making a summary of them
- Prioritising workloads.
- Any other task as imposed by the management.
Executive Secretary - M.N. Dastur and Company Pvt. Ltd.
(2009-08 - 2020-09)
- Administrative duties like handling of stationery, printer maintenance, following up with vendors etc.
- Type letters, e-mail/faxes, specifications, proposals, reports, tender evaluation document, order document, presentation training material etc. under guidance of supervisor
- Maintain office file or records of the jobs/project being handled by the Department. Filing in Windoc as well as manual
- Coordinate with travel department for accommodation and booking arrangement for Engineers as per travel plan
- Organise meeting and prepare its agenda and minutes.
- Drafting correspondence
- Scanning and xerox
- Maintaining ISO documents
- Coordinating with staff members
- Handling Cash and Vouchers/Statements
- Preparing Travel Bill
- Making and keeping appointments for Senior official
Secretary - IL&FS Infrastructure Development Corpn. Ltd. – IIDC
(2007-05 - 2009-07)
In addition to the normal business responsibilities of the Branch / Company responsible for the following and would report to the respective Branch Head for the following:
- Office upkeep
- Handling calls for seniors and taking note of important calls. Recording and reminding daily activity schedules for Seniors.
- Travel activities-Car, Hotel and Flight arrangements for seniors. Coordinating for Visas with Travel Agent.
- Maintenance of Attendance register and sending to HO Administration Department duly signed by all employees on a monthly basis.
- Maintenance and repairs of IT items.
- Preparation of Minutes i.e. AGM, EGM and Board minutes independently.
- Drafting of Correspondence.
- Conference room arrangement and other facilities/set up for meetings.
- Coordinating with different companies and other branches of the same company. Co-ordination with Accounts Department for re-imbursement and payments.
- Filing and keeping record of different Project reports
- Receiving and handling business communication and maintaining confidentiality in all official matters.
- AMC of IT assets as per guidelines by head office.
- Report on addition/deletion of assets on monthly basis.
- To conduct branch administrative functions.
- Maintenance of Stationery items
- To assist the Branch Head in discharge of the Branch Head's responsibilities
- To report to the respective Branch Head for all above matters
- Any other task as assigned by the Territorial Head
- Accounts handling Petty Cash Book, Cheques, Fund Transfer, Bank Statements, Citrix Accounting (Axapta), TDS Statements, Employee Reimbursements.
- Handling Cash and preparing cheques.
- Professionally handling employees and external clients. Vendor Coordination for any capex items
- Co-ordination with Banks
- Guest House Logistics
- Traveling to Delhi for learning Accounts and Projects and then training others.(Axapta Software)
Stenographer - Magma Leasing Ltd - Celica Developers Pvt. Ltd.
(2000-05 - 2007-04)
- Routine Secretarial Works
- Coordination with Branch Heads and various departments of the company.
- Preparation of TDS Certificates for 32 branches of Magma on a quarterly basis.
- Maintaining files and handing over TDS Certificates to parties and attending to their complaints.
- Keeping a follow-up with Accounts Department for cheques and making Covering letters.
- Arranging papers and photographs of Directors, filling up forms for the purpose of VAT to different branches of Magma.
- Filling up Challans on monthly basis.
- Making out resolutions and preparation of Notice, Agenda and Minutes.
- Keeping a record of Equity Shares/Preference Share Certificates.
- Comparing documents for Annual Report of Company, quarterly performance reports.
- Entry of figures in for EDIFAR(SEBI SITE)
- Maintaining and Managing files and documents of Secretarial and Taxation Department.
- Drafting of letters of Sales Tax, Income Tax, Certificates, Agreements, Property Matters-Agreement, etc.
- General Correspondence, both internal and external
Executive Assistant-Steno - Wesman Engineering Limited –LOI Wesman Thermprocess Pvt. Ltd.
(1999-01 - 2000-04)
- Obtaining quotation for vendors and making out Orders as per proper Terms and Conditions.
- Typing out correspondences with vendors, Tata, Siemens etc. for material and arranging dispatch.
- Correspondence with LOI-Germany and submission of drawing as per requirement.
- Maintenance of Files for Orders along with supporting papers.
- Arranging Engineering drawings required from different cabinets and submitting to the department concerned.
- Secretarial Duties.
Junior Stenographer - SREI International Finance Ltd.
(1996-02 - 1998-12)
- Correspondences and interaction with foreign institutions like IFC, Washington; FMO, Netherland; DEG, Germany and maintaining their respective files.
- Day to day correspondence with Branch and Departmental Heads
- Arranging Consortium Meetings, correspondence with member Banks of the Consortium.
- Drafting various Loan Documents, Reports, Fund Management Statement, etc.
- Visiting Bank Managers for collection of Documents;
- Coordination with Directors office.
