Facility Manager - Rain Industries Ltd - Telangana, India
(2023-12)
Overseeing the Integrated Facility Management alongside a team of 102 members with comprehensive responsibility for housekeeping, maintenance, horticultural services, water treatment operations, and waste management.
- Overseeing the Integrated Facility Management alongside a team of 102 members.
- Develops and implements cleaning schedules for public areas, residential units, and common facilities, ensuring consistent, high-standard sanitation.
- Recruits, trains, and manages, housekeeping staff, including creating work schedules, shift rotas, and handling personnel actions like promotions or training.
- Manages the purchasing, storage, and distribution of cleaning supplies and equipment, maintaining appropriate stock levels and adhering to departmental budgets.
- Conducts regular inspections of the premises to ensure quality standards are met, and reports any structural, electrical, or plumbing issues for maintenance.
- Ensures strict adherence to health, safety, and sanitation protocols in all areas.
- Prepares daily or weekly reports on housekeeping activities, inventory usage, and staff performance.
- Supervise the development of MEP drawings, specifications, and design calculations, ensuring compliance with colony codes.
- Reported issues regarding masonry, electrical work, carpentry, and plumbing to be resolved within 48 hours under the supervision of the MEP supervisor.
- Manage project budgets, schedules, resource allocation, and progress reports.
- Conduct site inspections to ensure quality control, safety, and adherence to technical specs.
- Identify and resolve technical issues during construction and installation.
- Manage testing, commissioning, and handover of systems to clients.
- Planning, organizing, and supervising daily, seasonal, and annual horticultural tasks such as planting, pruning, fertilizing, and irrigation.
- Hiring, training, and evaluating horticultural staff and contractors to ensure high standards of care.
- Monitoring plant health, identifying, and controlling weeds, diseases, and pests.
- Developing budgets, purchasing, and managing inventory of equipment, tools, and materials.
- Designing and implementing landscaping projects for gardens, parks, and mines entrance areas.
- Ensuring all activities comply with environmental regulations, safety standards, and proper use of chemicals.
- Preparing reports on site conditions, plant health, and project progress.
- Direct daily operations, including controlling treatment processes, monitoring equipment efficiency, and managing sludge handling.
- Ensure all treated water meets pollution control board standards and enforce safety protocols (e.g., handling hazardous chemicals).
- Schedule and oversee preventive maintenance for machinery like blowers, pumps, and filters to minimize downtime.
- Regularly test water parameters, including PH, TDS.
- Supervise, train, and mentor operators, facilitating skill development.
- Maintain detailed daily logbooks, flow rates, and performance reports.
- Manage operational costs, resources, and capital expenditures.
- Plan and direct day-to-day operations to maximize output while maintaining quality standards.
- Ensure strict adherence to environmental regulations, health and safety standards, and waste management policies.
- Supervise the processing of waste, including composting and anaerobic digestion/biogas generation.
- Develop and implement preventive and corrective maintenance programs for machinery and infrastructure.
- Recruit, train, and manage personnel, fostering a collaborative and safe working environment.
- Optimize the use of resources to reduce costs and improve efficiency.
- Monitor key performance indicators (KPIs) such as output, capacity, and downtime, and prepare reports.
- Coordinate with suppliers, customers, and regulatory authorities.
- Arranging nutritious food (green/dry fodder) and clean water for cows.
- Ensuring daily cleaning of cowsheds and maintaining high hygiene standards.
- Coordinating with veterinarians for regular vaccinations, deworming, and treatment of sick or injured cows.
- Managing the rescue of abandoned or stray cattle and providing them with safe, comfortable shelter.
- Managing and training staff to handle cows with love, respect, and compassion.
- Maintaining records of cattle count, health status, milk yield, and fodder consumption.
- Overseeing the upkeep of sheds, water tanks, electricity, and ensuring adequate space for cows.
- Ensuring proper storage of fodder and managing resources like cow dung and urine for jivamrut.
Facility Manager - Oman Shapoorji Company LLC - Sultanate of Oman
(2019-04 - 2023-09)
Managing the Integrated Facility Management for Mall of Muscat (Al Jarwani Group) with a team of 148 members, overseeing cleaning services, maintenance, pest control, and subcontracted services. Responsible for scope of work generation, deep cleaning plans, site inspections, team performance monitoring, budget management, and client reporting.
- Managing the Integrated Facility Management with the team handling 148 members.
- Generating and reviewing the Scope of work (for in-house cleaning services, maintenance, and other subcontracted services) to ensure it matches the client.
- Generating a deep cleaning plan for cleaning & Pest Schedule for Pest Control Department for the Site.
- Follow up with on periodical checklist and work progress.
- Monitoring the execution of the deep cleaning plan and reporting progress periodically.
- Undertaking periodical site inspections / walk-around.
- Managing and supervising the delivery of the subcontracted and in-house services.
- Monitoring the performances of the site team (supervisors and cleaners) and proposing disciplinary action as and when required.
- Reviewing and confirming daily attendance, overtime, and a day off the rooster.
- Evaluating the performances of the subcontracted services when required.
- Communicating, cooperating and following up with the support department (HR, Transportation …etc.) to ensure site requirements are met.
- Providing guidance and support (Technical & administrational) to the site.
- Ensuring all required documents is available and up to date for any internal or external audit.
- Prepared the monthly / periodical Reports (requested by the client).
- (In coordination with the site Admin) Raise the required work orders for required services/material.
- Following up with the Procurement Department to ensure on-time delivery of items and services.
- Ensured availability of stock for all cleaning items, tools, equipment, and consumables in the store.
- Monitoring the consumption of the cleaning items/consumables and ensuring that consumption is within the agreed budget.
- Keeping a record of the actual consumption and proposing cost-cutting/control initiatives.
- Ongoing reviews and monitor the daily operation to ensure maximum utilization and efficiency of all invested resources (manpower, items, machinery ...etc.).
- Attended client meetings, site joint inspections, and inquiries, reported findings and raised issues propose an action plan, follow up, and report progress and completion.
- Preparing/drafting quotations for variable works for the client's approval.
- Following up with the client to obtain approval for variable works.
- (Upon approval from the client) following up with services providers to ensure proper and timely delivery.
- (With the cooperation of the site admin) prepare work order and follow up with the client to get the required approval to proceed to invoice.
- Coordinate with the Maintenance team to ensure smoothly integrated FM services are delivered.
- Maintaining breakdown complaints and PPM's monitoring through Computer Aided Facility Management (CAFM).
- Key responsible for undertaking electrical & mechanical breakdown activities.
- Planning the maintaining schedule and preparing the monthly sending reports.
- Submitting monthly reports to the Client.
- To provide and ensure proper utilization of consumables.
- Scheduling Dailey activities and Manpower Management work.
- Maintenance of building-related issues.
- Erection and commissioning of Cable Tray, cables, MCB, and distribution panel boards.
- To carry out preventive, breakdown, and corrective maintenance.
- Over viewing and maintenance of 4 X 1600 KVA air cooling transformers and distribution panels.
- Over viewing and maintenance of DG sets of range from 250KVA & 1500KVA of Cummins make.
- Over viewing & maintenance of UPS range of 60KVA to 240KVA of APC.
- Planning to carry over preventive maintenance for all equipment, as per the schedule.
- Facility management and monitoring through Building Management System (BMS).
- Managed the facility equipment for effective and efficient performance to support the smooth operation of the plant and facilities.
- Electrical Schematic Drawing verifications & Modifications.
- Maintaining documentation, history cards, monthly daily reports, SLA reports, cleaning checklists like DB Rooms, PM schedules, Logbooks, etc.
- Maintaining individual inspection of every Electrical material when led to installation.
- Conducting and wiring fire alarms, CCTV, data telephone, Access control, and all small power systems.
FM In-charge - Oman Shapoorji Company LLC - Sultanate of Oman
(2016-01 - 2019-12)
Coordinating office activities and administrative functions for the Ministry of Defence at Al Matr. Responsibilities included supervising administrative staff, managing travel arrangements, handling supplier correspondence, maintaining records and databases, tracking inventory, submitting reports, and managing various administrative processes including leave, settlements, payroll, and cash flow.
- Coordinating office activities.
- Supervising administrative staff and dividing responsibilities to ensure performance.
- Managing travel arrangements (Airport and Hospital).
- Managing phone calls and correspondence to suppliers for materials.
- Creating and updating records and databases for the entire staff.
- Tracking stock of office supplies & other stocks and placing orders when necessary.
- Submitting timely reports and preparing presentations.
- Assisting colleagues whenever necessary.
- Supporting Male & Female accommodations when necessary.
- Supporting Medical Services.
- Arranging Leave Process (Annual & Emergency)
- Arranging the final & leave Settlement Process
- Material Handling (Local & Osco Store).
- Preparing Workers Muster.
- Preparing Omani Attendance.
- Preparing Staff Attendance.
- Preparing Staff movement.
- Preparing Food Allowance (Staff & Workers).
- Preparing Supplier Attendance (Al Sahaba Pest control & eight services).
- Arranging Bus trips & timesheets.
- Submitting Monthly invoices & payments follow-up.
- Managing & tracking Petty Cash flow.
FM Administrator - Oman Shapoorji Company LLC - Sultanate of Oman
(2011-01 - 2015-12)
Coordinating office activities and administrative functions for the Ministry of Health at Al Rustaq. Responsibilities included supervising administrative staff, managing travel arrangements, maintaining records and databases, tracking inventory, submitting reports, and managing various administrative and healthcare support processes including patient services, personnel evaluation, budget management, and operational oversight.
- Coordinating office activities.
- Supervising administrative staff and dividing responsibilities to ensure performance.
- Managing travel arrangements (Airport and Hospital).
- Managing phone calls and correspondence to suppliers for materials.
- Creating and updating records and databases for the entire staff.
- Tracking stock of office supplies & other stocks and placing orders when necessary.
- Submitting timely reports and preparing presentations.
- Assisting colleagues whenever necessary.
- Supporting Male & Female accommodations when necessary.
- Supporting Medical Services.
- Arranging Leave Process (Annual & Emergency)
- Arranging the final & leave Settlement Process.
- Material Handling (Local & Osco Store). Preparing Workers Muster.
- Preparing Omani Attendance.
- Preparing Staff Attendance.
- Preparing Staff movement.
- Preparing Food Allowance (Staff & Workers).
- Preparing Supplier Attendance (Sahaba Pest control & Eight services).
- Arranging Bus trips & timesheets.
- Submitting Monthly invoices & payments follow-up.
- Managing & tracking Petty Cash flow.
- Organizing control, and coordinate services as per the hospital board regulations.
- Overseeing the development and implementation of programs and policies for patient services, quality assurance, public relations, and department activities.
- Evaluate personnel and prepare daily reports.
- Assist with recruitment, consenting, screening, and enrolment of personnel.
- Practice financial acumen in managing budgets.
- Authorize admissions/treatment as per agreed protocols.
- Ensure that stock levels are adequate and orders are made on time.
- Communicate medical results to patients under clinical supervision.
- Complete timely and accurate documentation of patient visits.
FM Admin - Maternity and Children's Hospital (MCHJ) - Saudi Arabia
(2006-01 - 2008-12)
Managing and coordinating health and safety documentation, administrative functions, security planning, and operational reporting for a hospital under the Ministry of Health. Responsibilities included personnel administration, sustainability reporting, KPI monitoring, reactive maintenance support, purchasing, travel coordination, payroll management, and visitor data management.
- To managing and coordinate all Health & Safety documentation, training and policies.
- To administrate and ensure all personnel files are up to date.
- Administration for the security plan and related security RAs.
- To coordinate and collate the required client sustainability reporting.
- To coordinate and collate all departments client's monthly reports into one format for the client.
- To coordinate and collate Maintenance, security and cleaning KPI's.
- Form part of the premises helps desk team logging reactive calls.
- Purchasing – raising client purchase orders and related administration.
- Assist the Travel Manager with corporate travel bookings and related requirements.
- Maintain and update the client premises intranet pages.
- Payroll for cleaning and security and cover in other payroll functions when required ensuring compliance policy.
- Ensure the provision of client visitor data for client reporting.
- Ensure that filing systems are up to date.
- To support other members of the premises Team with admin related duties.
FM Admin - St. Ann's Degree & PG College - Guntur, Andhra Pradesh, India
(2003-01 - 2006-12)
Administrative and facility management support for a degree and post-graduate college.
