Vishnu Sadasivan

Results-driven Senior Executive – Document Control & MIS delivering accurate document control, records management, and administrative support across manpower supply and healthcare environments. Proven track record in document control systems, version control, controlled filing/archiving, manpower/HR MIS reporting, and operational analytics for management decision-making. Skilled in drafting and proofreading correspondence, maintaining organised and auditable filing and documentation systems, coordinating meetings and calendars, managing mail registers, and ensuring accurate reporting to senior management and clients.

Strong cross-functional coordinator between recruitment, operations, clinical, and administrative teams, with consistent focus on document accuracy, process compliance, and continuous improvement.

Document Controller | HR MIS & Manpower Coordination | Manpower Data Control & Operations - Man Power Supply Company - Abu Dhabi, UAE

(2025-01 - 2026-07)

• Controlled and maintained manpower, HR, and operational documents, ensuring version control, accuracy, and timely distribution of daily, weekly, and monthly reports for management review.
• Drafted, proofread, and processed routine letters, memos, offer letters, and manpower/HR tabulations from brief notes or verbal instructions by senior management, maintaining document traceability.
• Set up and maintained organised, auditable filing systems (physical and digital) for candidate records, client contracts, visa/labour documents, and compliance files.
• Managed document control activities across HR MIS records, including manpower database updates, candidate tracking, deployment status, and workforce supply documentation for client companies.
• Managed telephone communications, responded to client and candidate document/record queries, and directed calls to the appropriate department or supervisor.
• Coordinated scheduling of interviews and meetings, arranged rooms and visual aids, and took accurate minutes, ensuring proper filing and distribution of meeting records.
• Maintained an up-to-date mail register and controlled document dispatch log; sorted, copied, and distributed all incoming correspondence and prepared outgoing mail and courier dispatch.
• Requisitioned, maintained, and distributed office administrative supplies and stationery across the back office.
• Supported management with data analysis and MIS dashboards on manpower supply, candidate pipeline, and deployment status to facilitate operational planning and decision-making.
• Coordinated with recruitment, PRO, and operations teams to track candidate onboarding documentation and client placement timelines, ensuring all records were properly controlled and archived.
• Ensured compliance with company policies, labour regulations, and client SLAs across all document control and back-office administrative processes.
• Contributed to continuous-improvement initiatives by identifying and closing gaps in document control and back-office documentation processes.

Office Administrator / MIS & Data Controller - Clinic - Thiruvalla, Kerala, India

(2018-05 - 2023-12)

• Drafted and proofread a wide variety of clinic documents including letters, reports, and internal tabulations; managed version control and secure archiving.
• Completed and processed standard administrative and patient-related forms; prepared routine letters and departmental reports from brief notes.
• Established and maintained a comprehensive filing system, reducing retrieval time and improving document traceability.
• Received, sorted, and distributed all incoming mail; maintained proper mail registers for tracking; prepared and dispatched outgoing correspondence.
• Answered and screened telephone calls for the assigned supervisor; recorded messages and maintained a telephone contact directory.
• Arranged meetings including booking conference rooms, organising visual aids and refreshments, attending sessions to take minutes, and circulating action items.
• Coordinated procurement of office and clinic supplies; managed stationery requisitions and distribution.
• Maintained inventory and asset records across departments; prepared periodic progress reports for section management.
• Supported budgeting, expense tracking, and cost control processes; assisted in compiling and circulating operational data.
• Reduced paper usage by 30% through the introduction of improved digital filing systems.
• Coordinated between departments to ensure smooth operational workflows and met high-volume data entry deadlines.

Office Administrator - Drisya Academy - Kerala, India

(2014-01 - 2017-12)

• Managed daily office administration, documentation, and correspondence on behalf of management.
• Handled telephone enquiries, scheduled appointments, and maintained an organised contact list for communication and invitation purposes.
• Coordinated communication between staff, management, and external vendors; prepared outgoing mail and maintained a mail dispatch register.
• Assisted with procurement, filing, and general administrative support tasks as directed.

Advanced Diploma - Multimedia & Animation - Drisya Academy (2010-01 - 2012-12)

Higher Secondary - State Board, Kerala

Secondary School - State Board, Kerala