EA to Director - JOY-N-CREW
(2025-05 - 2025-08)
- Maintain and manage the Director's daily schedule, appointments, and meetings efficiently.
- Track and remind about EMI payments, utility bills, vendor payments, pest control services, etc.
- Manage important documents, files, and records for quick retrieval and safe storage.
- Schedule and coordinate appointments and meetings with external visitors.
- Update new joiner details in internal trackers.
- Create and activate user IDs for new employees.
- Deactivate IDs for exited employees and reactivate them for rejoining staff when required.
- Share daily attendance reports with relevant stakeholders.
- Coordinate with HR/Admin regarding attendance irregularities or updates.
- Handle SIM card activations and mobile number assignments for new employees.
- Liaise with administrative teams at other branches (Thane, Dadar, Bangalore) to ensure consistent support and operations.
- Manage outbound courier services for document delivery to other locations or branches.
Associate Facility Coordinator - TOMTOM
(2023-04 - 2024-12)
- Oversee reception operations, ensure smooth handling of inquiries, and maintain a welcoming environment for visitors and staff.
- Greet and assist visitors, manage inquiries, issue visitor badges, and maintain employee and department directories. Coordinate and escort management guests during visits.
- Manage visitor appointments and maintain daily walk-in guest logs.
- Supervise incoming/outgoing mail and courier services, ensuring timely distribution and dispatch.
- Issue and manage employee access cards, maintain master tracking sheets, and handle activation/deactivation for new joiners and exits.
- Manage romper issuance and courier handover processes for new parents.
- Coordinate new hire kit preparation and courier dispatch.
- Maintain and track petty cash expenditures efficiently.
- Ensure timely ticket closure and record updates on employee exits and access controls.
- Provide updated supplier/visitor lists to security for weekend management.
- Maintain CFL list; ensure shipping of welcome cards, access cards, and assets for new hires.
- Maintain and update service request and resolution sheets on ServiceNow.
- Arrange official transport for office support staff and manage acknowledgement records post-task.
- Handle distribution of Sodexo meal cards, anniversary greetings, and flexi passes.
- Raise and manage purchase orders for office supplies.
Facility Executive/Admin Executive - SCHLUMBERGER
(2017-07 - 2023-03)
- Front Office Management.
- Undertake Onboarding Task & Admin Related Work.
- Coordinating office activities and operations to secure efficiency and compliance to company policies.
- Supervising staff and dividing responsibilities to ensure performance.
- Keep stock of office supplies and place orders when necessary.
- Manage agendas/travel arrangements/appointments/Bookings etc. for the management.
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Submit timely reports and prepare presentations/proposals as assigned.
- Assist colleagues whenever necessary.
- Employees ID card activation.
- On-site key point of contact for Facilities in the client's premises
- Ensure vendors are well-managed, delivering services on time and within budget
- Plan and manage all contracts to ensure that they are professionally delivered at the right costs
- Ensure expiry of contracts are well-monitored and re-procurement is initiated if needed
- Ensure contracts are continually assessed to deliver best value to the client
- Actively work to ensure that the site's financial operations are meeting or exceeding targets and control requirements.
- Ensure financial processes are followed at all times
- Ensure the provision of a safe working environment
- Ensure compliance with statutory regulations on fire, health and safety standards
- Review existing operations regularly to reduce costs and improve operational standards
- Ensure escalation procedures and incident reporting procedures are implemented and in place
- To provide support as Senior Executive to administrative activities and support for other identified members of the Schlumberger team as required.
- To undertake the administrative functions required for smooth running of the function, including maintenance of admin, facilities & Vendor.
- Maintain Vendor records like billing sheet PO raised, material delivery records, Stationery records, and Pantry material records.
- Manage the processes for joiners and leavers in accordance with HR procedures
- Receive incoming mail. Open and allocate items with the priorities.
- Managing Training & meeting room booking for organization.
- Create opportunities for employees to stay engaged with the organization
- Event Management from designing to the execution phase
Operation Manager - Treebo Guest House Pune - Pune
Reservation Manager - Hotel Woodland Pune - Pune
Duty Manager - Hotel Studio Estique Pune - Pune
Front Office Supervisor - O Hotel Pune - Pune
Front Office Supervisor - Sun n Sand Pune - Pune
Front Office Senior Executive - Le - Royce Hotel, Pune - Pune
Banquet Sales Executive - Shantai Group Of Hotels Pune - Pune, India
