Interno Group, Feb 2019 – Apr 2021 Job Title: Procurement Specialist
Responsibility According to ISO 9001 procedures.
- Responsible for all procurement procedures, this includes design and management of the RFQ’s, following company’s tendering procedure ISO 9001, following up clients and suppliers, issuing service order or purchase orders, coordinate logistics and delivery, administration and close-out of the orders, and management of the sub-contractors.
- Assist as needed with backup for procurement team or operations manager.
- Assist in preservation procedure/warehouse management on quarterly basis.
- Enable contract formulation activities in advance of contract need by date.
- Coordinate the activities and maintain documentation of all phases of formal bid/tender process.
- Prepare and issue RFQ’s, manage quotation evaluation and award process and prepare relevant contract and purchase orders Local and International suppliers.
- Work with accounts, procurement, logistics and warehouse teams to deliver the order items/services in time to clients nominated destinations, and get the delivery reports.
- Keep an auditable record of all bids, contracts and purchase orders.
- Maintain a current status register for all active contracts.
- Coordinate with clients, sub-contractors, suppliers and HODs to clarify and resolve contractual issues or disputes.
- Prepare and maintain register of charge orders and contract amendments.
- Prepare contract close-out documentation and correspondence.
- Work with accounts, logistics and warehouse teams to resolve any contract related invoice processing issues.