Veronica Magnaghi

Multilingual Operations & Administrative Specialist with over 3 years of experience in high-responsibility roles, including executive support and visa operations. Proven expert in managing complex documentation, ensuring regulatory compliance, and supporting C-suite executives.

Work Status: valid Italian Work Permit; immediately available for full-time employment.

Administrative Assistant at ILONA SRL (2026-03 – Present)

• Manage end-to-end recruitment process, draft employment contracts in strict compliance with Italian labor law.
• Provide comprehensive visa support and relocation assistance for executive management.
• Oversee vendor management, including drafting and reviewing contracts with suppliers, service providers, and landlords.
• Establish and maintain a centralized document management system, ensuring efficient retrieval and secure data storage.
• Manage financial operations, including invoice processing, VAT credit tracking, and budget monitoring.
• Demonstrate resilience and efficiency in high-pressure environments, managing multiple conflicting priorities with precision.

Executive Assistant at LLC MOSTAGRO (2023-12 – 2025-05)

• Served as the central point of contact between departments and regional branches, ensuring seamless cross-functional collaboration and operational continuity.
• Represented the company in interactions with government authorities (tax office, postal services) and financial institutions; managed relationships with courier services.
• Coordinated end-to-end business travel (international/domestic), including bookings and documentation; organized corporate events and internal celebrations.
• Managed logistics and support for company participation in international trade fairs and exhibitions.
• Maintained comprehensive paper and electronic archives of all correspondence; managed office supplies and corporate transportation services.
• Provided tailored personal and professional support to the CEO, including sensitive task management, gift coordination, and high-level correspondence.

Visa Application Manager at LLC VISAMETRIC (2022-07 – 2023-11)

• Operated across all key departments of the visa center, including front-office reception, call center, biometric data collection, and back-office processing.
• Performed rigorous quality control on visa applications, ensuring full compliance with German Embassy requirements; provided expert document corrections and verification.
• Delivered premium service to VIP applicants; consulted clients from diverse international backgrounds in English, Russian, and German, both in-person and via phone.
• Managed the secure packaging and time-critical delivery of sensitive documents between the Visa Center and the Embassy, maintaining strict adherence to diplomatic deadlines.

Bachelor's Degree in Linguistics: Theory and Methodology of Teaching Foreign Languages and Cultures (English and Italian languages) – Peoples' Friendship University of Russia named after Patrice Lumumba (RUDN) (2020-10 – 2024-12)

Vocational Secondary Education Diploma in Primary School Teaching (with additional qualification in English language instruction) – Pedagogical College (2016-09 – 2020-06)