Alex Kagwi

Delivering cost savings, process transformation and directing complex procurement functions. Procurement professional with 8+ years of experience in FMCG and automotive Parts. Skilled in strategic sourcing, supplier management, market analysis, and inventory control. Proven track record in delivering cost savings, improving supplier performance, and ensuring timely availability of goods while maintaining compliance with procurement policies.

Procurement officer (Spare Parts Division) - JNK Automobile - Nairobi

(2024-12)

• Lead sourcing and procurement of automotive spare parts to meet business demand from both local and international suppliers
• Negotiate pricing and contracts to achieve cost savings and improve the business margins
• Working closely with Warehousing and sale to monitor stock levels and ensure product availability while minimizing excess inventory
• Analyze fast-moving and slow-moving items to improve category performance
• Building and managing supplier relationships to ensure quality and timely delivery of orders to the Business
• Track supplier performance through Quarterly supplier Evaluations and timely resolving delivery or quality issues
• Monitor market trends and pricing to support informed purchasing decisions

Procurement Officer - Kenchic Limited

(2016-03 - 2024-09)

• Managed end-to-end procurement of raw materials, packaging, and operational supplies, both locally and internationally, ensuring timely delivery to support uninterrupted production
• Conducted supplier research and onboarding, expanding the approved supplier base and strengthening supply chain resilience
• Negotiated pricing, contracts, and payment terms with local and international suppliers to achieve cost savings and favorable commercial terms
• Coordinated with clearing agents and logistics providers to ensure smooth importation, customs clearance, and timely delivery of international shipments
• Maintained accurate procurement documentation, dashboards, and reporting systems for all goods and services purchased
• Collaborated with internal stakeholders across production, logistics, finance, and quality assurance to forecast requirements, plan purchases, and resolve operational challenges
• Monitored supplier performance through KPIs and feedback mechanisms, ensuring high-quality standards and adherence to contractual obligations
• Identified supply chain risks and implemented mitigation measures, including alternative sourcing strategies and vendor diversification
• Supported and led cross-functional projects to enhance procurement efficiency, product quality, and cost optimization
• Resolved supply discrepancies by coordinating with suppliers, finance, and user departments to maintain continuity of operation
• Verified supplier invoices against POs, contracts, and delivery notes, ensuring accuracy before submission to Finance
• Maintained an updated preferred vendor database, improving sourcing lead times and supplier reliability
• Strengthened long-term supplier relationships through consistent communication and performance reviews
• Prepared weekly and monthly procurement status reports for senior management
• Supported training and onboarding of staff on procurement procedures, ethical requirements, and documentation standards

Procurement Intern - Nation Media Group

(2015-09 - 2015-12)

• Proactively gathered and relayed customer feedback to management, facilitating the implementation of corrective actions that significantly improved service quality and enhanced overall customer satisfaction
• Conducted comprehensive investigations into competitor activities and performed market buys to stay abreast of industry trends, providing valuable insights that informed strategic decision-making and positioning
• Analyzed client complaints to identify root causes and implemented effective solutions, resulting in a significant decrease in customer complaints and a notable improvement in client satisfaction metrics
• Accurately entered order details into the SAP system and updated records promptly, ensuring data integrity and optimizing the efficiency of order processing workflows
• Identified and onboarded new vendors, supporting negotiation efforts and coordinating delivery schedules to expand the supplier network and enhance supply chain flexibility

Bachelor of Science - Procurement - Jomo Kenyatta University of Agriculture and Technology (2013)