Asha Karani

Procurement and accounts assistant - PRAYOSHA HEALTHCARE LTD

(2025-02 - 2026-07)

Receive and review purchase requests from departments
Prepare and issue purchase orders (POs)
Ensure approvals are obtained before processing orders
Communicate with suppliers to request quotations
Follow up on orders, deliveries, and lead times
Compare prices, quality, and delivery terms from different suppliers
Keep records of market trends and pricing
Monitor the status of orders to ensure timely delivery
Coordinate with stores/warehouse teams on received goods
Help track stock levels and avoid shortages or overstocking
Support stock audits and inventory counts
Keep accurate records of purchases, contracts, and supplier details
File invoices, delivery notes, and purchase orders properly
Work with the finance/accounts team to match invoices with POs and delivery notes
Help resolve discrepancies before payment
Review, verify, and process supplier invoices
Match invoices with purchase orders and delivery notes
Ensure proper authorization before payments are made
Prepare and process payments (bank transfers, cheques, mobile payments)
Ensure suppliers are paid within agreed terms
Schedule payments to optimize cash flow
Reconcile vendor statements
Respond to supplier inquiries and resolve discrepancies
Perform accounts payable reconciliations regularly
Ensure all transactions are properly documented
Support audits by providing required documentation
Prepare accounts payable reports (aging reports, payment summaries)

Front Office - MEDIHEAL GROUP OF HOSPITALS (Medivision Equipment's Limited)

(2020-02 - 2023-09)

Greet and welcome guests or clients in a professional and friendly manner
Direct visitors to the appropriate department or staff member
Answer, screen, and forward incoming phone calls
Handle inquiries via email, phone, or in person promptly and courteously
Manage and schedule appointments or meetings
Maintain calendars for executives or departments
Perform basic clerical duties such as filing, photocopying, scanning, and data entry
Handle correspondence and distribute memos or packages as needed
Maintain updated records of visitors, staff attendance, and office supplies
Keep logs of incoming/outgoing mail and courier deliveries
Ensure the front desk area and reception are clean and well organized
Report any maintenance or facility issues to the appropriate department
Address and resolve guest/client issues or direct them to the right person
Provide information about the company, services, or directions when needed
Monitor and control access to the office premises
Issue visitor badges or IDs when necessary

Security supervisor - ST MARY'S MISSION HOSPITAL

(2017-01 - 2018-02)

Oversee and coordinate the activities of security personnel on all shifts
Assign duties, monitor performance, and ensure proper coverage of all hospital zones
Ensure all security systems are functioning and report any faults immediately
Enforce access control procedures for staff, patients, visitors, and contractors
Manage visitor logs, ID issuance, and ensure restricted areas are secured
Respond quickly to incidents, alarms, and emergencies such as fire, theft, or violence
Investigate and document all incidents, accidents, and security breaches
Ensure adherence to hospital safety policies, health regulations, and security protocols
Conduct routine inspections of emergency exits, fire extinguishers, and safety equipment
Train new security guards on hospital protocols, emergency procedures, and conduct standards
Conduct daily briefings and debriefings for security staff
Manage crowd control in busy areas such as the emergency room or outpatient department
Oversee vehicle movement and parking on hospital premises
Handle difficult situations professionally, including disputes, aggressive visitors, or unauthorized access
Ensure patient and staff safety in sensitive or volatile situations

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