STORES / PROCUREMENT CLERK - KERICHO DISTRICT HOSPITAL
(2008-01 - 2009-12)
- Ensure general up-keep of stores / orderliness
- Maintain records of stores transaction documents
- Receive and verify deliveries of materials / goods i.e. Kenya Medical Supplies Agency (KEMSA) supplies.
- Ensure safe custody of stocks in the stores
- Issue of materials / goods to the respective user departments
- Processing of Lpo's, Lso's and quotations floated for various items
- Participating in the preparation of tender documents , tender analysis at both preliminary and technical stages
- Maintenance (custody) of procurement documents i.e. tender documents, quotations, invoices etc.
- Control stocks as per approved policies and procedures / maintain stock levels (records)
- Expediting / processing orders and follow up outstanding deliveries
- Processing of suppliers payments (invoices) in liaison with accounts departments
- Monitor the stock levels and initiate re-ordering process
- assisting in preparation of monthly reports i.e. non pharmaceuticals items
- Minimize/ eliminate stock losses by reducing damages and monitoring the expiry dates
- Conduct regular stock taking and stock verification
STORES CLERK (INVENTORY SECTION) - NZOIA SUGAR COMPANY LIMITED
(2010-05 - 2010-08)
- Maintain accuracy between stock balance, actual and record in the system.
- To physically check stock items and ascertain actual stock quantities as per programme.
- Post accurate entries on relevant stock taking sheets
- Reconcile the variances with the relevant issuing / receiving clerks.
- Promptly submit report on the findings to the inventory supervisor.
- Counting of physical stocks
- Reconciliation of stock records
ISSUING CLERK - SUGAR WAREHOUSE
(2010-09 - 2012-08)
- Verify gate pass quantities against cash receipts and invoice.
- Maintaining loading records accurately.
- Booking of sales/issues in the register (Daily issues register).
- Ensure all customers sign (acknowledge) for sugar issued to them.
- Prepare daily, weekly and monthly production (Receipts) and stocks reports.
- Reconcile sugar issues reports on weekly basis
- Maintaining of stock records – filling
- Ensure general up-keep of the warehouse / orderliness
- To oversee stacking of sugar received and ensure that accurate quantities of assorted brands is achieved.
RECEIVING CLERK - FACTORY STORES
(2012-08 - 2014-07)
- Receive and verify deliveries of materials/Goods as per the orders.
- Co-ordinate inspection of received items and generate GRN'S
- Monitor the stock levels and initiate re-ordering process
- Ensure safe custody of stocks in the stores
- Ensure general up-keep of stores / orderliness
- Stock taking and reconciliations
SUPPLY CHAIN MANAGEMENT ASSISTANT - PURCHASING DEPARTMENT
(2014-07 - 2025-10)
- Processing of LPO'S & LSO'S
- Maintaining of supplier Database
- Checking if there is enough stock in the inventory to meet requirements.
- Placing orders with suppliers or vendors and ensuring that documentation is in order, with terms and conditions being clear.
- Maintaining a filing system in the purchase department and updating appropriate records when required.
- Inspecting consignments to verify if they are in order and as per agreed terms.
- Interacting with suppliers in case of delay in delivery of supplies, receipt of damaged or incorrect quantity of goods.
- Track the status of requisitions, contracts, and orders.
- Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
- Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
- Handle invoices and forward to accounting department.
