Grants Accountant - Oxfam in Africa
(2023-11)
- Help review all financial grant data captured by the finance assistants in the finance system for accuracy and completeness.
- To ensure the maintenance of an effective budget monitoring and reporting system through the preparation of budget controls (variance analysis reports) for all assigned projects.
- Help clear all unauthorized grant payments including old grants out of the system through project revisioning, ensuring that all financial information is accurately uploaded into the system and timely for Grant closures.
- Works with the Global Finance Team in OI and budget holders in project design and implementation as per donor requirements.
- Compiles the information from the system and collaborates monthly with the Shared Services Center (SSC) to prepare monthly financial monitoring reports in the required donor format and currency and discusses the report with budget holders for proactive management of the contracts.
- Support in the budget preparation and consolidation of both Oxfam and partner related Budgets.
- Provide critical internal audit checks for all transactions submitted to the finance department for processing (appropriate authorization, adequate documentation, budgetary allocation among others) for both Partners and Oxfam expenses.
- Audit Coordination of various Donar grants for both Oxfam in Africa and partner transactions.
- Management of grants to partners to make sure compliance this includes visits, expense verification and audits
- Maintain a proper filling system, both electronic and paper files for all assigned projects.
- Implementation of post audit letter recommendation for Oxfam in Africa and follow up with partners and countries also to ensure they strengthen their controls.
- Maintaining relationships with affiliates, donors and countries where Oxfam in Africa operates with.
Finance And Payroll Officer - Oxfam International (OGB)
(2022-07-12 - 2023-10-30)
- Ensuring that invoices are thoroughly reviewed; invoices are fully supported, confirming compliance with Oxfam/donor procedures before making the payments.
- Process affiliate monthly payroll with accuracy and completeness and ensures all statutory and other relevant deductions are made and remitted on time. Ensure that payroll is reconciled to people soft.
- Maintain a complete and accurate record of all petty cash transactions; that expenditure of petty cash is fully monitored and that requests for replenishment are made promptly when required.
- Ensure that balance sheet accounts are reconciled monthly, and any outstanding issues are appropriately addressed.
- Ensure all recoveries regarding advances, floats, loans, private phone, mileage etc., owed by staff members, are appropriately paid or deducted from the salaries on specified dates, as approved.
- Cash management and bank reconciliation - To do all the Nairobi bank accounts are reconciled on time and ensure all the cash transactions are recorded on time.
- Advising the business unit leads for cash requirements and preparing monthly top-up requests.
- Ensure that payment the stipulated organizational procedures and rules approve payments.
- Ensure that payment is captured and recorded in time for consolidation and timely reporting and submission to the internal and external parties.
- Assist Business Manager in supporting and reviewing affiliates' budgets and forecasts to ensure they are accurate and in line with guidelines set.
- Ensure cashbook, bankbook recharges, and correction journal is uploaded on time.
- Support Statutory audit at the end of each financial year.
- Preparation of annual financial statements which will be used to file tax annual tax returns.
- Updating bank records include adding new signatories and removing retiring signatories.
- Support in various procurement processes like supplier pre-qualification, onboarding of new vendors and compliance checks.
Purchase to Pay Accountant - Finance Shared Service Centre (FSSC) at SGS
(2021-06-02 - 2022-06-30)
- Validating purchase order data and transmitting to the suppliers.
- Capacity building to allow different users to access the system.
- Process prepayment and following up on prepaid invoice.
- Auditing travel expenses for staff for all west Africa countries.
- Following up on the transaction on the Accounts payable Ageing.
- Preparation and making oracle payments for Mozambique.
- Clearing cash management lines which relate to Payments like Off system payments.
- Help in tasks which are related to end closure.
- Supplier creation and bank update on the Oracle platform.
- Balance sheet reconciliation after end month closure and addressing all the variances between AP module and General ledger.
- Handling both internal and external quarries.
- Assisted in implementing oracle to new countries like South Africa, Mozambique, Angola from Sun System.
- Taking part in company training to different partners and field officers (Formal and informal) on how to implement oracle.
Treasury and Accounts Payables Accountant - Rubis Energy Kenya
(2020-08-10 - 2021-05)
- Matching everyday payments to generate unreceipted reports.
- Receiving funds from clients and posting them to the Oracle systems.
- Preparation of reports to capture received and uncollected cash.
- Maintain and manage financial records such as logs, spreadsheets, and registers.
- Check and verify all the cash transactions.
- Ensuring that the banking operations run efficiently; this is by confirming that all the funds received are deposited appropriately.
- Performing interest and debt analysis and processing of bank guarantees.
Finance Intern - Jambojet limited
(2020-02 - 2020-07)
- Reconciliation of accounts and revenue recognition from customers.
- Printing of remittance and proof of payment from the oracle system.
- Calculation of depreciation of aircraft.
- Calculation of various taxes like pay as you earn.
- Financial modelling for the company and passenger revenue
- Checking internal control systems for the company.
- Doing payments and printing proof of payments using Citi direct.
- Engaging suppliers on the terms of payments and other assigned roles.
- Sometime maintaining the petty cash when given authority.
Accounts Intern - Trans wood Limited
(2019-11 - 2020-02)
- Matching PO and corresponding invoice and VAT refund calculation
- Making quotations for the clients and ensuring timely payments.
- Preparing bank reconciliations monthly.
- Expense Line reconciliation and generating monthly reports.
- Printing of remittance and proof of payment from their system.
- Processing and payments of invoices and credit notes from suppliers
- Calculation and payment of statutory deductions on time.
- Scan and saving documents to the cloud.
