Cecilia Muthoni86

I am a result-oriented Information and Records professional with outstanding practical skills in developing effective Records Management Systems, undertaking digitization processes of records, handling enquiries and requests for information from clients and providing training on access to information and records among other duties. I hold a Bachelor's degree in Library and Information Sciences (Major in Records) from Egerton University and a Certificate in Information, Communication and Technology from Mount Kenya University. I am seeking to secure the position of the Records Management Officer.

Records Officer/Office Administrator at Geodev (K) Ltd (2019-04 – Present)

• Exploring new technologies for improving management of both digital and paper-based records.
• Providing support for resource sharing across all the organizational departments and coordinating interdepartmental processes geared towards effective access and use of records.
• Developing effective archiving system that supports the objectives of the organization in promoting effective use of records.
• Providing research support by availing data when needed.
• Working with front office in dissemination of organizational information.
• Advising Heads of departments on changes in organizations' records management systems.
• Leading projects to digitize physical records, reducing reliance on paper and facilitating easier retrieval and sharing of information.
• Established a unified records repository accessible to all departments, promoting seamless information flow and collaboration.
• Established protocols for quick and accurate data retrieval, supporting research activities and informed decision-making.
• Conducted training sessions for staff on new records management systems and best practices, fostering a culture of continuous improvement.

Librarian at Akuisi Secondary School (2017-04 – 2019-02)

• Updating and maintenance of library material catalogue to ensure proper referencing by patrons.
• Providing support for patrons and researchers in accessing physical and digital records.
• In charge of managing digital and manual library register.
• Assessing potential library risks and formulating strategies for mitigating those risks.
• Participating in trainings, workshops and seminars on data control and effective library and records management.
• Ensured accurate and up-to-date cataloging of library materials, making it easier for patrons to locate books and resources.
• Transitioned the library catalogue to a digital format, allowing quick searches and remote access.
• Provided personalized assistance, leading to improved student and staff engagement with library resources.
• Created instructional materials on how to access digital and physical archives.
• Maintained an up-to-date register of library users, tracking borrowing and returns efficiently.
• Applied new skills and technologies learned from workshops to enhance library operations.

Records Management - Attachee at Patmat Bookshop (2016-01 – 2016-04)

• Indexing new books prior to shelving
• Guiding patrons on availability, demand and use of available information materials.
• Enforcing library policies, procedures and related practices to ensure ethical and legal compliance.
• Proving support in library searches, information accumulation, and digital retrieval of required data to library users and advising on related matters.
• Instructing library users on the appropriate library rules and the handling of library equipment.
• Guiding patrons on the use of Library Systems (OPAC).
• Gained practical experience in cataloging books based on subjects, genres, and authors.
• Developed attention to detail in organizing and arranging books systematically for easy retrieval.
• Enhanced communication and advisory skills by suggesting alternative materials based on demand.
• Developed expertise in online catalog searching and digital databases for book availability.
• Learned to assist patrons in researching and retrieving information efficiently.
• Improved skills in using digital tools and search engines for data retrieval.

Bachelor of Science in Information Sciences, Major: Records Management – Egerton University (2015-01 – 2018-12)

Diploma in Library and Information Sciences – Egerton University (2012-01 – 2015-12)

Certificate in Information Library, Archives and records management – Egerton University (2012-01 – 2012-12)

Certificate in Information and Communication Technology packages – Mount Kenya University (2011-01 – 2011-12)