Assistant Accountant - Milly Glass work Limited
(2023-07)
Assisting the Accountant in managing day-to-day accounting tasks, ensuring the smooth operation of the company's financial activities, assisting with month-end reporting, and helping maintain compliance with accounting standards.
- Assist in the preparation of budgets, financial forecasts, and cash flow projections by gathering and analyzing relevant financial data, monitoring expenditure trends, and supporting the development of accurate and timely financial planning reports to aid strategic decision-making.
- Preparing detailed import costing reports to support budgeting, financial forecasting, and pricing decisions.
- Ensure full tax compliance through timely preparation and submission of VAT, WH VAT, and WH TAX filings, supported by monthly tax reconciliations and audit-ready documentation.
- Managing the full accounts payable lifecycle—from E-TIMS invoice validation and supplier reconciliations to processing RTGS payments and maintaining accurate credit note allocations.
- Issuing ETR-compliant customer invoices, post receipts (cash, cheques, deposits), reconcile customer accounts monthly, monitor aging reports, and follow up on outstanding balances.
- Conducting weekly Bank and Mpesa reconciliations, ensuring the accuracy of financial records and timely resolution of discrepancies.
- Performing monthly physical stock takes and reconcile finished goods inventory, supporting inventory accuracy and reducing shrinkage.
- Preparing and processing all statutory payroll-related payments for 80 + employees (NSSF, NHIF, PAYE, FBT), ensuring full compliance with regulatory requirements.
- Support commercial operations by processing customer blanket orders efficiently, improving order fulfillment and client satisfaction.
- Supporting external auditors by providing documentation, responding to audit queries, and ensuring financial data readiness throughout the audit cycle.
Accounts Reliever to Senior Accountant - AUA Industria ltd
(2020-06 - 2023-06)
I play an important role as a reliever to the Senior Accountant. The reliever role has enhanced my skills and experience.
- Preparing and processing all statutory payroll-related payments (PAYE, FBT, NSSF, SHA, AHL, NITA)
- Preparation of Bank position
- Take part in Budget preparation
- Drafts management reports for internal decision making
Branch Admin & Accounts Coordinator - AUA Industria ltd
(2020-06 - 2023-06)
Managed the day-to-day financial and administrative operations of the branch, while ensuring projects run smoothly and client expectations exceeded.
- Managed and maintained the branch's full accounting cycle including budgeting and forecasting, accounts payable, accounts receivable, general ledger entries, bank reconciliations and financial reporting.
- Tracked and managed branch spending to ensure adherence to budget limits, delivering prompt and actionable financial insights to management for informed decision-making.
- Spearheaded cost reduction initiatives that lowered branch operating expenses without compromising service quality.
- Successfully streamlined invoicing and quotation processes, reducing billing cycle time by 20%, leading to improved cash flow management.
- Negotiated contracts and Service Level Agreements (SLAs) with clients on new projects, securing favorable terms and fostering strong business partnerships.
- Played a key role in negotiating and securing multiple long-term contracts with clients, increasing branch revenue by 15% over three years.
- Prepared and delivered detailed weekly reports on projects status, financial performance, and operational progress to senior management and clients.
- Improved client satisfaction scores through effective communication and proactive issue resolution, resulting in repeat business and positive client referrals.
- Led a team of 10 technicians, overseeing daily work schedules, task allocation, and performance monitoring to ensure project milestones were met efficiently.
- Ensured timely preparation and submission of quotations, and diligently followed up on invoicing to optimize cash flow and minimize payment delays.
- Coordinated the preparation of comprehensive project handover documents and ensured systematic filing of all client documentation for easy retrieval and audit readiness.
Accounts Clerk - AUA Industria Ltd
(2017-06 - 2020-05)
Played a key role in managing day-to-day financial transactions, maintaining accurate records, and supporting the overall accounting function.
- Processed supplier payments accurately and on schedule, maintaining strong vendor relationships and ensuring uninterrupted supply chains.
- Managed client invoicing and followed up on receivables, achieving a 95%+ collection rate and accelerating cash inflows.
- Generated and distributed monthly client account statements, reducing overdue balances by 15% through consistent follow-ups.
- Conducted monthly bank and cash reconciliations, achieving 100% accuracy and resolving discrepancies promptly.
- Recorded and tracked all income including cash, cheque, and direct transfers, improving financial transparency and audit readiness.
- Administered petty cash operations by accurately processing transactions, conducting regular audits, reconciling balances, and enforcing strict adherence to company policies to safeguard funds and support operational efficiency.
- Ensured responsible fund disbursement aligned with company policy, contributing to stronger internal financial controls.
- Streamlined the month-end close process, reducing the closing cycle by 2 days and improving the accuracy of financial reporting through enhanced reconciliation procedures.
- Assisted in preparing cost forecasts and project budgets, improving financial planning accuracy and supporting strategic decision-making.
- Monitored project expenses against budgets and promptly reported variances, helping management take corrective actions and avoid overspending.
- Prepared weekly and monthly financial reports, providing actionable insights and supporting data-driven management decisions.
- Conducted physical inspections of casual labor work, ensuring task completion before authorizing payments and preventing fraudulent claims.
- Implemented a streamlined fixed asset management system in QuickBooks to accurately track acquisitions, depreciation, and disposals across multiple departments.
- Reduced asset tracking errors by 98% and improved month-end depreciation reporting speed, contributing to a successful external audit with zero fixed asset discrepancies.
- Ensured proper documentation and filing of all financial records, consistently meeting audit standards and reducing audit risk.
- Supported internal and external audits by delivering accurate, well-organized financial data, contributing to successful audit outcomes with minimal findings.
Accounts Trainee - Dommussa Business Consultants
(2020-06 - 2020-08)
Intern in Accounts Department - Venus Tea Brokers
(2015-05 - 2015-08)
