SUPPLY CHAIN MANAGEMENT OFFICER III - COUNTY GOVERNMENT OF TAITA-TAVETA - P.O BOX 1066-80304, WUNDANYI
(2018-10 - 2024-02)
- Receiving goods and supplies on behalf of the organization
- Negotiate contracts with suppliers and customers
- Keeping records of all transactions related to purchasing activities, including invoice numbers, dates of purchase, items purchased, prices paid and terms of sale
- Checking prices provided by various suppliers
- Monitoring purchase orders
- Communicating with vendors regarding order status, payment issues, delivery schedules, problems with shipping or quality of goods, etc.
- Checking shipments to make sure the right items were delivered
- Oversee product storage, handling and distribution
- Identifying new suppliers through Pre-qualification of suppliers processes held after every two years
- Monitoring stock levels and ensuring stores have enough stock
- Handling electronic procurement through the government IFMIS Portal
- Undertake inspection for goods delivered by supplier
- Preparing payment vouchers for goods delivered by vendors
- Preparing reports on purchase activity for management review
- Recording information about bids, including the date of receipt, amount bid and name of bidder
- Floating of quotations and tenders via E–Procurement (IFMIS) in compliance with the ppda which forbids manual quotation
- Analyzing responses from the quotations and undertaking preliminary evaluation, technical and financial evaluation of the bidders before award
- Preparing and publishing notices of award and notices of tender acceptance
- Conducting periodic and annual stock taking, reconciliation and preparing stock status reports
STORES CLERK - WERU TECHNICAL AND VOCATIONAL COLLEGE - P.O BOX 5227-80200, MALINDI
(2017-11 - 2018-10)
- Receiving materials procured for the institution and ascertaining quantity and quality as per the specs
- Raising requisitions for items requiring replenishment
- Keeping record of goods in the storage units showing receipt issues and balance in stock
- Keeping goods in proper storage/store rooms to avoid damages, pilferage and other losses
- Keeping records of assets owned by the institution
- Initiated a system for the store section of the institution. Which highlighted goods requisitioned, received, goods released and goods in shortage requiring replenish
- Creation of tender documents for use in the purchasing function as per the PPDA 2015
SERVICE ATTENDANT - SHELL BRIDGE PUMP STATION VOI
(2017-03 - 2017-05)
- Attend to customers' requests and inquiries at the station
- Refueling client's cars at the station
- Accounting for sales volume of the day
CLERICAL OFFICER - COAST INSTITUTE OF TECHNOLOGY - P.O BOX 34-80300, VOI
(2012-10 - 2013-07)
- Attend to visitors
- Register new students
- Keeping students records
PROCUREMENT CLERK - COAST INSTITUTE OF TECHNOLOGY - P.O BOX 34-80300, VOI
(2012-05 - 2012-10)
- Assist the procurement officer-in-charge prepare tender documents
- Prepare purchase orders for specific procurement
- Contact suppliers to schedule deliveries, discuss supply shortages or missed deliveries
- Matching purchase orders with invoices and other documentation to ensure that all purchases have been recorded correctly
- Undertook stocktaking function at the end of every financial year
