Cosmas Wailwa

A remarkable Business management professional who is proactive and keen on the kaizen philosophy. Focus on optimal operations, service delivery and embrace best practices in the value chain to achieve best results in the dynamic world of business.

Willing to relocate: Anywhere. Authorized to work in Kenya and the United States of America.

Principal Administrative Officer at Mumias Municipality (Kakamega County) (2024-05 – Present)

• Administration and management of operations as guided by the Urban areas and Cities ACT
• Implementation and enforcement of the laws and procedures and programs as developed and approved by the board
• Ensuring capacity building and uninterrupted flow of offices and functions of the municipality
• Organization and Coordination of events, functions reporting on all proceedings that the municipality is engaged into
• Monitoring and evaluation of performance as to the standards and expectations of the day

Principal Administrative Officer at County Government of Kakamega - Health department (procurement planning) (2023-07 – 2024-04)

• Manage and process purchase orders from requisition to delivery, ensuring accuracy, compliance, and timely fulfillment
• Negotiate contracts with suppliers, focusing on cost reduction, terms improvement, and quality assurance
• Maintain and update the procurement database, including vendor information, purchase order records, and contract details
• Coordinate with internal departments to assess procurement needs, specifications, and budget constraints
• Perform supplier evaluations, conducting performance reviews, and implementing corrective actions when necessary
• Handle invoice discrepancies, working closely with the finance department to resolve billing issues and ensure proper payment
• Develop and implement procurement policies and procedures to streamline operations and adhere to regulatory requirements
• Conduct market research to identify emerging trends, potential suppliers, and innovative products or services for potential procurement opportunities

Zone Distribution Lead at Frito-Lay, PepsiCo (2021-08 – 2023-05)

• Planning and execution of operational plans of distribution of products and consumables within the segments of the market within the zone
• Coordinating with the sales department in establishing optimal and timely fulfilment strategies of each and every account in the market based on their special needs
• Routing and scheduling of transportation agents to ensure maximum utilization of resources and minimal delivery bottlenecks
• Establishment of a productive distribution team guided by the best-in-class practice of service delivery, timeliness and error free attitude
• Ensuring a responsive logistics system of safe warehousing facilities, material handling, safety and relevant information flow within the system

Mail Master & Scheduler at FedEx Office (2018-12 – 2021-08)

• Mail and mailing coordination
• Load planning, routing and scheduling and in-transit load management
• Receiving and dispatch of special intermodal loads

Seasonal Stock taker at Wal Mart (2019-04 – 2021-07)

• Inventory audits
• Variance and route cause analysis and shrink control proposal

Procurement Officer (Planning and provisioning) at Kenya Power (2016-03 – 2018-06)

• Yearly and seasonal Procurement plan development in line with the Procurement Act and Regulations 2005
• Development of Procurement strategies that are inventive, practical and cost effective
• Participating in supply base development through pre-qualification processes
• Determination of contract types and their review to ensure feasibility

Supply Chain Officer (Stock Control) at Kenya Power (2011-06 – 2016-02)

• Stock taking, inventory verification and validation of material movement across company warehouses, reconciliation and reporting of findings including discrepancies found during these exercises
• Drafted monthly stock reconciliations and forecasts for decision making
• Established bottlenecks in materials management processes and determined inefficiencies for improvement
• Drafted a reverse logistics model for management of cables and conductors' packaging materials within and between the company and the supply factors
• Interpretation of the warehouse management modules to users as designed in the Integrated Logistics System of SAP
• Determination of optimal stock holding levels and forecasting changes in demand
• Extensive training in warehousing and materials management by the Crown Agents and the Kenya Institute of Supplies Management
• Provisioning and procurement planning

Store keeper at Kenya Power (Central store) (2009-04 – 2011-05)

• Take delivery of all incoming materials and reconcile with purchase orders
• Track, document, and resolve any discrepancies on received orders
• Ensure accuracy of the facility's inventory system by updating records of physical inventory totals, receipts, adjustments, and returns
• Manage inventory/supplies and ensure they are within the established minimum and maximum levels
• Keep up-to-date records of receipts, records, and withdrawals from the stockroom
• Responsible for packing, pricing, labeling, and returning supplies
• Responsible for stock rotation and coordinate the disposal of surpluses
• Oversee the handling of freight, the movement of equipment, and minor repairs
• Manage supplier relations and database as well as maintain high ethical relationships both internally and externally
• Create purchase orders and utilize purchasing card to perform low-value procurement activities
• Responsible for shipping cancelled or damaged items back to suppliers as appropriate

Bachelor's Degree in Business Management (Purchasing and Supplies Management Option) – Mt. Kenya University (2015)

Course in Designing and Implementing Monitoring and Evaluating Systems – Alison (2024)

Diploma in Supplies Management – Sigalagala Polytechnic (2005)

O - Level – Nalondo High School (2000)