Dayvid Mtakai

A results-driven and strategically minded Procurement & Logistics Specialist with 5+ years of progressive, cross-functional experience delivering end-to-end procurement solutions across both direct and indirect procurement categories. Proven expertise in supply chain management, customs operations, logistics coordination, vendor relationship management, and contract negotiation across demanding commercial and NGO environments. Adept at designing and implementing cost-reduction strategies, procurement frameworks, and process improvements that directly impact the bottom line.

Internationally aware, with a procurement grounding built on Kenya's best-practice regulatory framework — widely aligned with global standards including CIPS and UNCITRAL — making for seamless adaptability to EMEA and global procurement environments. A confident negotiator, strategic thinker, and collaborative leader committed to driving procurement excellence and operational efficiency.

Procurement Controller - Nyakati Athena Nairobi Ltd - Nairobi, Kenya

(2024-08)

• Accountable for the timely full procurement lifecycle across the organization, ensuring all activities align with established SOPs, policies, and compliance requirements. Manage both direct procurement (consumables, non-consumable and technical components) and indirect procurement (IT services, office supplies, professional services, and utilities).
• Implement best-in-class procurement practices, driving purchase of quality goods and services at competitive costs through structured vendor negotiation. Increasing procurement efficiency by 80%.
• Lead end-to-end vendor sourcing, onboarding, and relationship management following formal accreditation processes, significantly reducing procurement lead times. Ensure fulfillment of purchase-to-pay by working closely with finance.
• Manage a fair and transparent competitive bidding process; RFQ, RFP issuance, Bid analysis, purchase term negotiation, and payment follow-up ensuring regulatory compliance and value for money by 75%.
• Support contract mobilization and ongoing supplier engagement; MSA, NDA execution and Vendor Code of Conduct sign-off in line with organizational policy. Improving operational compliance by 90%.
• Advise and guide stakeholders on procurement processes, commercial best practice, and compliance requirements.
• Support project-based procurement requirements, ensuring timely delivery of goods and services critical to project milestones. 1.9M USD build project ongoing and negotiate best staff medical insurance with HR and finance team.
• Maintain accurate procurement records in the ERP system, including purchase orders, goods receipts, and lot tracking and continuous improvement in all procurement activity.

Regional Procurement & Logistics Lead - Amotech Africa Ltd - Regional

(2023-05 - 2024-07)

• Held regional accountability for procurement and logistics operations across multiple jurisdictions, ensuring adherence to organizational policies while driving efficiency and cost-effectiveness across the full supply chain.
• Drafted and implemented procurement and disposal and fleet management policies aligning with regional business objectives and annual procurement plans that managed both direct and indirect spend categories.
• Led pre-qualification and onboarding of vendors, reducing sourcing turnaround and improving supply quality consistency by 45%.
• Delivered measurable cost savings through strategic vendor negotiations, competitive bidding, and long-term contract agreements.
• Provided procurement advise to stakeholders, translating business needs into robust procurement solutions.
• Managed annual strategic procurement projects of goods, works and services as per business needs and end-to-end logistics operations across the region in compliance with organizational and statutory guidelines.
• Proactively resolved customs challenges across Kenya and the region, protecting the organization from regulatory penalties ensuring all shipments exceeding USD 5,000 underwent mandatory PVoC inspection, eliminating KEBS penalty exposure by 50%.
• Maintained an up-to-date import register, including global shipment tracking. Reviewed and optimised routing, shipping modes and responded to regulatory and operational changes across multiple global countries.
• Prepared accurate landed cost calculations for inbound shipments, including freight, duties, and other charges with finance team, tracking expenses.
• Managed inventory receipt via ERP, applied FIFO, LIFO, and FEFO methodologies to maintain stock integrity and reduce wastage. Oversaw compliant asset disposal according to best environmental frameworks during asset decommissioning in coordination with the Safety Committee.
• Conducted regular cycle-count stock takes, maintaining 90% inventory accuracy and visibility at all times.
• Maintained 100% compliance for the fleet (motor vehicles and motorcycles) on licensing, inspections, parking fees, and local authority requirements, with zero lapses recorded.
• Identified, assessed, and mitigated global procurement and logistics risks; supply chain disruptions, supplier non-compliance, and quality failures protecting organizational continuity.

Customs Clearance & Operations Specialist - DHL Worldwide Express Kenya - Kenya

(2020-07 - 2023-04)

• Delivered customs compliance excellence within one of the world's leading express logistics networks, ensuring all declarations met regulatory standards whilst optimising clearance speed and customer satisfaction.
• Set a record high of 94 shipments delivered to third-party clearing companies/agents from the Imports Gateway Office, JKIA — the highest recorded throughput in the role.
• Managed end-to-end customs declaration for high- and low-value import shipments (IMC, IM4, IM0/IDF), ensuring correct HS code classification and full ICMS compliance.
• Prepared customs charge tabulations and shared estimates with consignees and clearing agents, maintaining transparency and reducing disputes.
• Served as Network TRACE Adviser and Data Cleanser, improving data integrity across the clearance network.
• Advised clients proactively on customs clearance documents required (Pro1B, KEPHIS, CAK, PPB, CoC, Marine Cover permits), reducing clearance delays attributable to incomplete submissions.
• Performed Inventory/Bond Checks to maintain shipment visibility, control, and timely shipment release.
• Proposed and championed an imports warehouse safety improvement initiative — ladders, First Aid Box, and First Aid training — resulting in the establishment of First Aid Champions within the workforce.
• Prepared accurate end-of-day, daily, and weekly stock reports using excel to support management decision-making and KPI tracking.

Procurement Manager - Kenya Institute of Management (KIM) - Kenya

(2019-01 - 2020-03)

• Led the procurement function of the institution, establishing governance structures and restoring supplier confidence by 25%.
• Polished and implemented Procurement Policy Manual, providing a structured framework for all purchasing activity across the institution.
• Drafted the departmental work plan and annual procurement plan, aligning procurement activity with institutional objectives.
• Restored and rebuilt critical supplier relationships by resolving a backlog of outstanding payments hence re-establishing 40% the Institute's credibility and securing long-term vendor partnerships essential to operational continuity.
• Led a structured disposal programme for obsolete assets (waste paper, broken furniture, ICT equipment), ensuring compliant and efficient asset management.
• Conducted rigorous supplier due diligence during pre-qualification, raising the quality threshold of the approved vendor register.
• Implemented SLA frameworks between departments, driving significant 35% reductions in requisition-to-PO processing times.

Assistant Procurement Officer / Inventory Supervisor - Thika Power Limited - Kenya

(2012-09 - 2018-12)

• Supported procurement and inventory operations of the entire 153M USD energy project, gaining extensive experience in local and international technical and industrial supply chain management.
• Implementation and Coordination of Internal and External Audits of procurement and inventory processes
• End-to-end vendor evaluation and relationship management. Worked closely with Finance, Technical Records, Maintenance, and Operations teams to align procurement with operational needs, compliance requirements, and financial controls
• Maintained accurate procurement records in the ERP system; purchase orders, goods receipts, and lot tracking

Certification - Basic Bible Certificate Course - WOFBI, Living Faith Church (2026)

Certification - Towards Leadership Impact - Covenant University, ALDC (2024)

MSc - Procurement & Logistics Management - Jomo Kenyatta University of Agriculture & Technology

BSc - Procurement & Contract Management - Jomo Kenyatta University of Agriculture & Technology (2018)

Diploma - Purchasing & Supplies Management - Jomo Kenyatta University of Agriculture & Technology (2012)