Ellyjoy Mwendwa

IELLYJOY MWENDWA

Tel: 0716 413061

March 28, 2024

Dear Sir/Madam,

RE:APPLICATION FOR THE POSITION OF PROCUREMENT OFFICER

With a proven track record of success in the implementation of purchasing procedures, processes, and best practices, I am ready to join your organization in the procurement Role role. I have a proven track record of Developing, implementing, monitoring and maintaining strategies that increase the efficiency and speed in operations without compromising the will of people and the country at large. I am seeking to leverage my exceptional leadership skills to promote values and principles spelt out in the state department.

As a highly organized individual with outstanding experience in strategic planning and implementation, I am well versed in selecting, evaluating, and maintaining goals and achievements through performance management systems.

I’mable to maintain100% accuracy in documentation, data management, and compliance with standard operating procedures (SOPs). I can work productively, independently and in a team environment and can problem-solve creatively with minimalguidance. Your time spent reviewing my attached resume is much appreciated and will pay off in terms of guaranteed discharge of duties and responsibilities following my hiring.

Thank you for your time and consideration.

Yours sincerely,

ELLYJOY MWENDWA

Drifield Kenya Ltd August 2019 to June 2023 Procurement Officer Duties & Responsibilities 

• Conducting product research and sourcing new suppliers and vendors.
• Overseeing the purchasing of goods or services for a company 
• Conducting research and making contracts with vendors 
• Developing strategies for ordering supplies and equipment for a company 
• Managing inventory to ensure a company remains stocked 
• Conducting market research to keep abreast of emerging trends and business opportunities. 
• Coordinating with the delivery team and following up on delays or orders that have been rescheduled  
• Issuing and receiving items from and in the store from other stores and suppliers to the customers.
• Procurement of goods, works, and services
• Drafting contracts documents for goods works and services,
• Raising requisition from other stores to the Main store
• Raising purchase invoices and sales returns
• Raising local purchase orders and local service orders.
• Preparing and analyzing Quotations
• Initiating payments of goods, works, and services.
• Updating Bin cards and stores ledger
• Stock reconciliation in Bin cards, spreadsheet, and Ezzy book MIS system
• Stocktaking and Stock ruling
• Goods inspection (to ensure that are of the right quality and quantity)
• Approving store receipt vouchers for goods received
• Providing monthly procurement reports, stock levels, and order quantities
• Ensuring all records of receipts and dispatch documents are well-kept spreadsheets and Ezzy books MIS.
• Disposing of redundant and obsolete items.

Kenyatta National Hospital January 2018 to April 2018 

Attaché Duties & Responsibilities   

• Issuing and receiving items from and in the store (Maintenance store, Drug store, and Rationing store) to the user departments’
• Appointing a tender opening committee
• Opening evaluation and Request for quotation (RFQ) analysis
• Opening tenders and evaluation of the tender documents
• Raising local purchase orders (L.P.O)
• Raising local service order (L.S.O)
• Preparing contract forms for the awarded bidder
• Calling suppliers for contract signing and to pick quotations, orders, and deliver items 
• Maintaining, organizing files and documentation system that ensures all procurement documents are well filed and in safe custody
• Inspecting received products to ensure quality and quantity conformity
• Processing suppliers L.P.O and L.S.O Duplicates, Triplicates, and invoices for payments
• Updating bin cards and stores ledger
• Raising requisition for user departments
• Answering telephone calls from suppliers and user departments
• Stocktaking and stock reconciliation
• Disposing of redundant and obsolete items

Masters of Business Administration (Purchasing & supply chain management), Kenyatta University, Ongoing

Higher Diploma in Human Resource Management (KNEC), Foundation Institute of Professionals, 2019

Bachelor of Business Administration and Management (Purchasing and Supply Chain Management), St. Paul’s University, 2018

Diploma in Business Management (Purchasing & Supply Chain Management), St. Paul’s University, 2016 

Professional Affiliations;   

• Kenya Institute of Supplies Management – KISM 78034