Office Administrator & Receptionist, Personal Assistant - CFL & Company Advocates
(2022-12)
Reporting to: Managing Partner
- Giving reception to visitors; both local and international
- Travel arrangements; hotel searches and bookings
- Visa application & subsequent scheduling of appointments
- Switchboard operation
- Client email and telephone correspondence
- Making meeting arrangements; both virtual and physical
- Event planning for internal events
- Calendar management
- Making office requirement orders; stationery, toiletry, kitchen necessities e.t.c
- Keeping the office in good order; arranging for repairs with carpenters, plumbers and electricians
- Follow up on client/service provider payments
- Tender applications
- Resolving and diffusing day-to-day issues before escalating them to the partners
- Other departmental responsibilities
Administration in Intellectual Property Department - CFL & Company Advocates
(2022-12)
- In charge of all works in Anti-Counterfeit department; client correspondence, filing of recordation applications in Kenya and renewal of the same, and preparation of all support documents
Quality & Safety Office Assistant - China Wu Yo., Co. Ltd. - Management of James Gichuru Road Junction – Rironi Highway (A104) Project
(2017-09 - 2022-03)
Reporting to: Senior Civil Engineer
- Working closely with the Health, Safety and Environment team; helping with basic safety reports and in-house training sessions
- Establishing an efficient filing system for all works
- Organizing for legal documents and permits for foreign workers
- Assistance in travel arrangements and booking of hotels for personal time off
- Letter writing for liaison between the contractor engineering department and Kenya National Highway Authority
- Personal administrative support during high level meetings; advising on hospitality and set ups, as well as provision of files and documents required in meetings
- Writing of RFIs and daily work plans
- Helping with Monthly Progress Reports for the composure of Interim Payment Certificates
- Helping with basic design/cross sections work
Laboratory Assistant - China Wu Yo., Co. Ltd. - Management of James Gichuru Road Junction – Rironi Highway (A104) Project
(2017-09 - 2022-03)
Reporting to: Materials' Engineer
- Conducting all soils and aggregates tests; P.I, CBR, Grading, F.I, ACV & MDD
- Crushing concrete cubes to determine compressive strength
- All laboratory tests technical data entry; AC and DBM included
- All laboratory desk duties
Office Administrator - China Wu Yi., Co. Ltd. - Upgrading to Bitumen Standard of Mauche-Bombo-Olenguruone-Silibwet Road Project
(2016-04 - 2017-09)
Reporting to: Assistant Project Manager
- Giving reception to visitors
- Organizing for legal documents and permits for foreign workers
- Correspondence with Insurance companies in the case of compensation
- Overseeing motor vehicle inspections
- Giving the needed help in land negotiations for mining purposes
- Managing small office matters
- Registration of new workers and compiling the payrolls
- Keeping jobs/reports organized by establishing files; monitoring calendars; meeting deadlines; documenting actions and inputting information into file database
Administration Assistant - Fidelity Valuers Limited
(2015-09 - 2015-11)
Reporting to: Director & Marketing Manager
- Bank Correspondence
- Being in charge of the administration duties; running official errands
- Managing petty cash
- Writing reports
- Keeping jobs/reports organized by establishing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and confirming valuation status with the director
Video Producer - Africa 24 Media - Nairobi, Kenya
(2014-09 - 2015-09)
Reporting to: COO
- Script Writing for all shows
- Field Production
- Transcription
- Shooting Links
- Writing Shooting Plans
- General Production Tasks
- Editing Assistance
- Voicing Stories
Data Entry Clerk - The National Alliance Party
(2012-11 - 2013-01)
Reporting to: Supervisor
Industrial Attachment - Ministry of Industrialization
(2012-09 - 2012-11)
Reporting to: Public Communication Officer
- Representing the ministry in meetings regarding development and the communication sector in general
- Working on a daily press review and forwarding it to senior officials in the ministry
- Contributing in updating the ministry's website
- Helping in writing the P.S' speeches
- Representing the Public Communication office in major ministerial functions
