Ferdinard Mutunga Kioko

I am a Finance and Payroll Expert with expertise in Payroll processing, Payroll management, Payroll Auditing and Assurance, Employees Compensation and benefits administration, Financial Analysis and Review, Cash Management, Accounts Payables and Receivables Management and Reconciliations. I have worked in the Finance and Payroll Department in a multinational Group of Companies for over Sixteen years, including Over Twelve (12) years experience as The Payroll Manager, Managing and Controlling The East African Regional Payroll with multi-Currency settings (Kenya, Uganda, Tanzania, Rwanda and South Sudan). I am currently looking for a Platform to provide expert global knowledge and services to help Organizations and Companies navigate international expansion with confidence, compliance, and strategic insight after achieving my Masters Degree in Finance ( MBA- Finance ).

I can comfortably handle highest levels of Financial Reporting and Payroll management as shown from my roles.

THE PAYROLL MANAGER ( Management Level ) | Payroll Supervision, Payroll Management, Payroll Control, Payroll Statutory and Regulatory Compliance, Employee Compe - Associated Vehicle Assemblers Limited ( Simba Corporation Group of Companies )

(2012-03)

• Ensure accurate and timely payroll processing, maintain robust controls, manage external payroll providers, support compensation and benefits administration, and drive continuous improvement across payroll-related processes.
• Oversee the payroll process ensuring accurate and timely preparation, timely disbursement of payroll funds, adequate internal controls are in place over payroll processing.
• Ensuring compliance and updating of Standard Operating Process and Procedures for all payrolls and cross-trained staff on full payroll cycle from start to finish.
• Ensuring compliance with Working directives and flagging to Senior Management potential breaches of regulations.
• Maintains payroll information by designing systems, directing the collection, calculation, and entering of data.
• Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.
• Determines payroll liabilities by approving the calculation of employee income and social security taxes, and employer's social security.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable salaries.
• Escalate payroll related issues and give advice on complex issues and problems to Finance Manager.
• Participate in the onboarding process of new hires to provide training and coaching on payroll processes and system and provide refresher trainings.
• Identify gaps and seeking opportunities for continuous payroll process improvement and suggest appropriate corrective action to Senior Management which can simplify, automate, improve accuracy and enhance controls.
• Pays employees by directing the production and issuance of Paychecks or electronic transfers to bank accounts.
• Balances the payroll accounts by resolving Payroll discrepancies.
• Provides payroll information by answering questions and requests.
• Maintains payroll guidelines by writing and updating policies and procedures.
• Complies with the state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Ensuring all payroll systems comply with each country Tax, & Employment laws.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Computation of unpaid days, hours and the total man hours for the month.
• Preparing of Salary Journal Voucher (JV) to record the expenses to the Financial Accounts.
• Handling of statutory Auditors / Inspectors from the Kenya Revenue Authority, Income Tax, NSSF and NHIF Offices.
• Making monthly returns to NHIF and NSSF using the electronic payment mode.
• Ensuring all Tax Year-End procedures are run including P9A, P10, P10A processing.
• Filling of annual returns (PAYE).
• Maintaining payroll systems, trouble shooting and addressing issues that may arise.
• Auditing payroll transactions to ensure that Accounts, payment dates, and taxes are accurate and up to date.
• Cheque payments to The Kenya Revenue Authority collection account (PAYE), NSSF, NHIF, COTU and Union Dues and Pension.
• Creating monthly and annual payroll reports for management review.
• Handling of The Kenya Revenue Authority (KRA) Officers on matters relating to Payroll and Statutory deductions.

ACCOUNTS ASSISTANT ( PAYROLL ACCOUNTANT) (SUPERVISORY LEVEL)

(2007-11 - 2012-03)

• Oversee the payroll process ensuring accurate and timely preparation, timely disbursement of payroll funds, adequate internal controls are in place over payroll processing.
• Maintains Payroll information by designing systems, directing the collection, calculation, and entering of data into The ERP – SAP Payroll System.
• Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.
• Determines payroll liabilities by approving the calculation of employee income and social security taxes, and employer's social security.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and Non-Taxable Salary (Exempt Pay As You Earn- PAYE).
• Pay employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
• Balances the payroll accounts by resolving payroll discrepancies.
• Provides payroll information by answering questions and requests.
• Maintains payroll guidelines by writing and updating policies and procedures.
• Complies with the state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Handling of statutory Auditors / Inspectors from the Kenya Revenue Authority, Income Tax, NSSF and NHIF Offices.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Computation of unpaid days, hours and the total man hours for the month.
• Preparing of Salary Journal Voucher (JV) to record the expenses to the Financial Accounts.
• Exporting Payroll Journal from The ERP – SAP Payroll System and Importing it into The ERP – Dynamics Business Central Accounting System.
• Salary, Wages and advances payments and reconciliations.
• Making monthly returns to NHIF and NSSF using the electronic payment mode.
• Filling of annual PAYE Returns.
• Monthly, Quarterly and Annual PAYE electronic Returns (e-Returns) to the Kenya revenue authority.
• Cheque payments to The Kenya Revenue Authority collection account (PAYE), NITA, NSSF, NHIF, HELB Loans, COTU and Union Dues.
• Service Gratuity Computations for those who are to Retire as per Union CBA (Collective Bargaining Agreement) and as per Labor Laws. Compute and Calculate PAYE Tax due from the Service Gratuity. (For the last 5 years).

PAYABLES ACCOUNTANT

• Overseeing Accounts Receivables: Supervise and manage all billing process.
• Verify and assess all bills before processing.
• Detect errors in billing processes and make appropriate corrections.
• Maintain registration, batching and coding for billings.
• Assist and support Audit Teams in verifying bills and billing data.
• Reconciling billing Accounts to the General Ledger Account- Modules.
• Ensuring the accuracy of invoicing and booking of bad debt (writing off bad debts).
• Plan and implement quality assurance for all processes.
• Handling Petty cash, cash withdrawals, cash deposits and remittances.
• Analyze, supervise and follow up the established monthly reports and KPI’s.
• Overseeing Accounts Payables: Accounts payable process ensuring accurate and timely disbursement; recording of properly supported payments and adequate internal controls are in place over disbursements.
• Review all purchase orders and purchase requests for proper coding and budget adequacy.
• In liaison with supply chain department, prepare commitment lists every month for financial obligations already entered into but not captured in Financial reports.
• Undertake requirements analysis and help configure the ERP- SAP Accounting Software to the organizational needs and ensure that all month end Journal Adjustment Entries (JAE) are fully signed and posted into ERP- SAP Accounting System.
• Purchase and Supply Chain Management: Ensure that goods ordered from Japan and South Africa have been received, relevant and supporting documents have been attached and the right Account charged

Masters Degree - Finance ( MBA- Finance )