Irene Mbivya

I am an holder of Master of Art in Leadership major Business and Entrepreneurship and also Bachelor of Commerce major Human Resource Management. I have over 15years of experience in Administration and I can work well without supervision and ensure set work timelines are adhered to.

WORK EXPERIENCE

Nov 2016 to Oct 2017

Jubilee Party

Executive Secretary 

Duties and Responsibilities

• Organized internal and external meetings, handled the Executive Director's mail, calendar, and priority-setting tasks.
• Offered the Executive Director high-level administrative support and assistance.
• Completed clerical and administrative duties for senior employees, including writing letters, memos, invoices, reports, and other documents.
• On behalf of the Executive Director, received all incoming correspondence or memos, examined their content, and forwarded them to the appropriate employees and/or departments.
• Maintained office files, placed supply orders, and carried out fundamental bookkeeping.
• I recruited, interviewed, hired, and trained the department's junior administrative staff.
• Sourced for vendors and suppliers to obtain quotes, supplies, and to keep track of the office inventory.
• Made travel arrangements for in-office professionals and any special visitors we received to our offices.

The National Alliance (TNA)

Executive Secretary and P.A to the Executive Director

Duties and Responsibilities

• Conducted research, created meeting agendas and workshop schedules, and organized meetings and workshops.
• Maintained accurate notes of conversations and decisions made at internal or external workshops and meetings, as well as an accessible filing system for quick access.
• Conducted research, gathered information, and created documentation in response to the Executive Director's requests.
• Performed general clerical tasks, such as filing, photocopying, scanning, and emailing, among others.
• Organized internal and external meetings, handled the Executive Director's mail, calendar, and priority-setting tasks.
• Closely coordinated press releases from the Executive Director and Secretary General, including media contacts, with the advocacy and information focal points.
• Maintained the secrecy of all verbal, written, and electronic communications while recognizing the sensitivity of particular information.
• The Party's Rapporteur.

Jeikans Holdings Ltd

Administrator

Duties and Responsibilities

• Managed the Payroll, attendance records, employee contracts, staff annual leave and sick leave.
• Liaised and advised clients/tenants on behalf of the Director.
• Induction of new staff by issuing offer letters, employment contracts, job description and onboarding.
• Ensured compliance with Labour Laws and Statutory requirements i.e. PAYE, NSSF both online and manually.
• Prepared monthly cash position and bank reconciliations. 
• Maintained all real estate and employment records for the Organization.
• Performed secretarial duties which involved making and receiving calls on behalf of the Organization. typing letters, and organising dispatch for outgoing correspondence.
• Managed information which entailed filling and sorting out incoming and outgoing correspondence. 

Apr 2006 – Sep 2013: Kenya African National Union (KANU)

Role Executive Secretary

Feb 2002 – Mar 2006: Powerware Systems Ltd

Role Secretary

Jan 1997 – Jan 2001: S.N. Ngare & Company Advocates

Role Secretary

EDUCATION

2019 - 2023 Pan Africa Christian University

Master of Art in Leadership

2013 - 2017 KCA University

Bachelor of Commerce in Human Resource Management

CERTFICATIONS

2011 - 2012 Africa Leadership Bible Institute

Certificate in Christian Leadership

2007 Graffins College

Diploma in Customer Care Service

1993 - 1995 Temple College

Certificate in Secretarial

OTHER QUALIFICATIONS AND SKILLS

1. Head of the Choir Department in my church from 2003 to 2007
2. Book Editing i.e. Next Level Praise & I Refuse to Stagnate by Ben Achero.