Josphine Macharia

Procurement and project coordination professional with 3+ years of experience supporting construction projects through procurement planning, supplier coordination, quotation evaluation and negotiation, purchase orders, contract administration, delivery follow-up, cost monitoring and project documentation. Experienced in coordinating multiple stakeholders to ensure materials, services and project requirements are delivered on time and within agreed commercial parameters. Strong background in supplier and subcontractor management, procurement documentation, commercial administration, customer/stakeholder communication and operational follow-up.

Bachelor of Purchasing and Supplies Management with practical experience using Microsoft Excel, Word and ERP systems.

Contract & Procurement Specialist at SMARTRIDE CENTRE LIMITED (2023-03 – Present)

• Coordinate procurement and commercial activities for construction projects, working closely with project teams, suppliers, subcontractors and clients to meet project requirements and timelines.
• Source and evaluate suppliers, compare quotations, negotiate commercial terms and recommend suitable suppliers based on price, quality, availability and delivery requirements.
• Prepare and process purchase orders and procurement documentation, ensuring specifications, quantities, pricing and delivery requirements are accurately captured.
• Coordinate supplier deliveries and follow up on lead times, material availability and delivery status to support uninterrupted project execution.
• Monitor project procurement requirements, material schedules and expenditure against approved budgets and cost estimates.
• Support contract administration and execution by maintaining procurement, supplier, subcontractor and project records and following up on contractual deliverables.
• Coordinate with suppliers and project teams to resolve delivery, quality, quantity and documentation issues and ensure timely corrective action.
• Prepare quotations, cost estimates, procurement reports, payment/invoice documentation and other commercial records required for project administration.
• Support tendering and bid processes, including preparation and review of compliance and commercial documentation for institutional and public-sector opportunities.
• Maintain organized procurement and project documentation to support accountability, reporting, audit requirements and timely decision-making.

Customer Relationship Officer at TADEO INSURANCE AGENCY (2020-07 – 2023-02)

• Managed customer enquiries, quotations, documentation and follow-up, maintaining responsive communication with clients and service providers.
• Coordinated insurance documentation, renewals, claims follow-up and service requests while maintaining accurate customer records.
• Liaised with insurers and customers to obtain quotations, clarify requirements and facilitate timely service delivery.

Supply Chain Management Intern at ALMASI BOTTLERS (2019-05 – 2019-07)

• Supported purchase requisitions and purchase orders and maintained procurement documentation.
• Assisted with supplier evaluation, delivery verification and coordination with transporters and clearing agents.
• Supported inventory and procurement records and followed up on delivery documentation.

Bachelor in Purchasing and Supplies Management – Dedan Kimathi University of Technology (2014 – 2018)