FACILITIES & FLEET MANAGER - AMERICAN TOWER OPERATIONS - KENYA - Kenya
(2018-10 - 2024-10)
- Ensures that the company offices are maintained with a focus on high health and safety standards. This includes overseeing minor repairs, painting, landscaping etc.
- Responsible for working with architects and various other stakeholders to coordinate the structure of Company's permanent offices.
- Responsibilities include, finding space, negotiating the most favorable lease terms for the Company, souring architects and contractors, day to day project management of vendors to ensure timely deliverables and manages the new office site on an ongoing basis.
- Communicate with client groups on a regular basis to ensure expectations are met.
- Update, and reconcile property data and records, including desktop audits.
- Ensures all projects and activities are completed within budgetary specifications and engineering requirements.
- Resolves office and fleet related issues, escalates where appropriate, and ensures all key stakeholders are informed.
- Oversees and agrees on contracts and providers for services including security, parking, cleaning, catering, technology and so on.
- Supervises various on-site teams of contractors including cleaning, maintenance, grounds and security.
- Ensures that basic facilities, such as water and heating, are well-maintained.
- Managers office projects to ensure an on time and within budget project delivery.
- Allocates and manages office space to various departments. Ensures optimal office layout and design.
- Ensures that facilities meet government regulations and environmental, health and security standards.
- Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
- Ensures the office materials such as copiers, laptops, desks and all other items are functional and well serviced.
- Act as the point of contact for all pool driver queries and ensure that vehicles are allocated as needed and mainlined accordingly.
- Ensures that all meeting rooms are functional and have all requirements before the daily meetings take place.
- Maintenance of all documents pertaining to office administration i.e. copies of purchase requisition or orders of office stationary and equipment, payment slips of office purchases e.g. newspapers etc.
FACILITIES COORDINATOR/ADMINISTRATION – FACILITIES DEPARTMENT - TELKOM KENYA - Kenya
(2012-09 - 2018-08)
- Provide administrative office support services; draft and/or processes variety of correspondence and other communication including letters of introduction of staff to various institutions.
- Identify and Negotiate contracts for Telkom shops, office spaces, equipment rooms, indoor solution sites and base transmitter stations
- Process rental payments for Telkom shops, offices and sites
- Timely renewal of Telkom spaces contracts
- Operate and maintain an effective filing system for the department.
- Record and monitor all costs and expenses for all Facilities budgets (Administration, Cleaning and Building repairs, furniture's etc.)
- Manage and maintain stationary supplies for the Facilities Department.
- Obtain monthly reports from various suppliers outlining the service used or provided.
- Property management - Ensure building plans, audit reports and records are kept up to date.
- Assist with preparing and tendering contracts within the Facilities department ensuring commercial competitiveness.
- Provide administrative support for departmental meetings, including preparing and circulating agendas, taking minutes and monitoring agreed actions.
- Processing of payments of all utilities for Telkom facilities
- Process Annual trade licenses for Telkom facilities
- Preparation of investment committee documents for presentations and approval.
- Making sure that the building meets health and safety standards and legal requirements
- coordinate Telkom staff accommodation and flight bookings and ensure costs are within the budget
Administration Officer - COFFEE BOARD OF KENYA - Kenya
(2011-06 - 2012-03)
- Manage office supplies stock and place orders
- Prepare regular reports on expenses and office budgets
- Maintain and update company databases
- Organize a filing system for important and confidential company documents
- Answer queries by employees and clients
- Update office policies as needed
- Maintain a company calendar and schedule appointments
- Book meeting rooms as required
- Distribute and store correspondence (e.g. letters, emails and packages)
- Prepare reports and presentations with statistical data, as assigned
- Schedule in-house and external events
RESOURCING OFFICER - CITY COUNCIL OF NAIROBI - NAIROBI, KENYA
(2010-05 - 2010-08)
- Staff movement management e.g. deployment, transfer, promotions, induction, interviews etc
- Approving employee development
- Facilitating staff trainings
- Reporting vacancies
- Providing administrative support to the HR team e.g. travel arrangements & expense reimbursement of all the staff.
