Justus Katiwa

Procurement and Supply Chain Specialist with over 10 years of experience in procurement, inventory management, and logistics. Adept at managing end-to-end procurement processes, supplier relations, and inventory control to optimize efficiency and cost-effectiveness. Proven ability to streamline procurement operations, reduce costs, and ensure compliance with Public Procurement and Asset Disposal Act regulations.

Proficient in IFMS (Integrated Financial Management System), Microsoft Office Suite, and ERP systems, with a strong track record of improving procurement accuracy and efficiency. A detail-oriented professional with excellent negotiation, analytical, and problem-solving skills, committed to maintaining ethical procurement practices and driving organizational success.

Procurement Assistant - County Government of Kitui - Kitui, Kenya

(2017-01 - 2022-12)

• Managed procurement processes, including purchase requisitions, supplier selection, and contract management, ensuring compliance with the Public Procurement and Asset Disposal Act.
• Processed procurement transactions using IFMS (Integrated Financial Management System) to enhance transparency and efficiency.
• Conducted inventory monitoring and stock control, ensuring accurate tracking and timely replenishment of supplies.
• Assisted in preparing quarterly and annual procurement reports, supporting budgeting and decision-making.
• Coordinated with suppliers and internal departments to ensure timely delivery of goods and services.
• Ensured proper record-keeping and documentation for audit and compliance purposes.
• Reduced procurement cycle time by 30% by streamlining documentation and approval processes.
• Improved stock accuracy by 25% through better tracking and inventory management.
• Achieved a 10% cost reduction by optimizing supplier selection and negotiation strategies.
• Maintained 100% compliance with government procurement policies, ensuring seamless audit processes.

Clerk - County Government of Kitui - Kitui, Kenya

(2013-01 - 2016-12)

• Assisted in the documentation and processing of procurement transactions, ensuring accuracy and adherence to procurement regulations.
• Maintained and updated procurement records and store ledgers, reducing discrepancies and improving efficiency.
• Supported stock management and inventory control, ensuring timely restocking of goods and preventing shortages.
• Assisted in the preparation of procurement reports, providing essential data for budgeting and decision-making.
• Facilitated communication between suppliers, procurement officers, and internal departments to streamline procurement operations.
• Ensured proper filing and record-keeping of procurement documents for compliance and audit readiness.
• Reduced document retrieval time by 40% by organizing and digitizing procurement records.
• Improved stock-taking accuracy by 20%, enhancing inventory control and reducing losses.
• Assisted in automating procurement processes, reducing manual workload by 35% and improving efficiency.

Receiving Clerk - Uchumi Supermarket - Kitui, Kenya

(2008-01 - 2013-12)

• Supervised daily goods receipt, stock reconciliation, and dispatch operations, handling 100+ supplier transactions per month.
• Maintained store ledger and inventory records, ensuring stock accuracy and compliance with company policies.
• Verified deliveries against purchase orders and invoices, ensuring accurate documentation and record-keeping.
• Implemented FIFO (First-In-First-Out) inventory management to minimize waste and product expiration.
• Assisted in daily and monthly stock reports, supporting inventory planning and decision-making.
• Coordinated with suppliers and warehouse teams to ensure smooth logistics and timely replenishment of stock.
• Reduced stock discrepancies by 25% through improved inventory tracking and reconciliation.
• Increased warehouse efficiency, reducing order processing time by 20%.
• Maintained an error-free stock ledger, ensuring compliance with audit requirements.

Diploma - Purchasing and Supplies Management - University of Nairobi (2017-01 - 2018-12)

Certificate - Purchasing and Supplies Management - University of Nairobi (2016-01 - 2016-12)

Kenya Certificate of Secondary Education (KCSE) - Katulani Secondary School (2004-01 - 2007-12)

Kenya Certificate of Primary Education (KCPE) - Malungu Primary School (1996-01 - 2003-12)