Kenedy Munene

An experienced Administrator and Procurement Officer with over 9 years of experience and a strong foundation in procurement and administration principles, software applications, reporting and data analysis. I am passionate about ensuring accuracy and integrity in procurement and providing strategic advice that helps organizations make informed business decisions. I have proven track record of consistently hitting and going above my set KPIs.

I am a team player with excellent communication and problem-solving skills and a desire to continuously learn and grow professionally. My ultimate goal is to leverage my experience and expertise to contribute to an organization's success while pursuing my own professional growth and development.

Procurement/Administration Manager - Sugarbowl Ventures Ltd

(2024-03)

• Oversee day-to-day operations with a strong focus on rapid response to restaurant units to minimize disruptions caused by supply issues.
• Lead sourcing and supply management across diverse spend categories, including food, beverages, consumables, service contracts, and capital items.
• Manage the full contract lifecycle—tendering, negotiation, implementation, and ongoing contract administration.
• Identify, analyze, and implement cost-saving initiatives to improve overall company profitability.
• Conduct data analysis and reporting, including developing mechanisms to track savings by category and supplier.
• Build and maintain strong supplier relationships while identifying and onboarding new partners based on business needs.
• Communicate company expectations to suppliers and support restaurant teams in monitoring supplier performance against KPIs, contractual obligations, and service-level agreements.
• Ensure compliance with purchasing policies and procedures, perform regular reviews, and champion continuous improvement efforts.
• Carry out supplier reviews and audits to ensure quality, consistency, and adherence to standards.
• Develop and maintain a comprehensive contract database and supplier management protocol, including preferred supplier lists and key contract documentation.
• Collaborate closely with hotel operations and finance teams to enhance understanding and adherence to processes, controls, and best practices; facilitate training where needed.
• Partner with Accounts Payable to streamline the procure-to-pay process and drive workflow efficiencies.
• Contribute to the achievement of departmental goals through proactive engagement and continuous improvement.
• Recruit, train, and supervise staff to ensure high performance and excellent service standards.
• Prepare, agree, and manage operational budgets effectively.
• Create and manage staffing rotas to ensure adequate coverage and smooth running of operations.
• Ensure full compliance with licensing requirements, hygiene standards, and health and safety legislation.
• Promote and market the business to enhance brand visibility and improve customer engagement.
• Monitor stock levels and oversee timely ordering of supplies.
• Oversee accurate record-keeping to support operational tracking, audits, and compliance requirements.
• Prepare restaurant requisition forms and manage all related documentation.
• Draft, respond to, and manage official emails to support seamless internal and external communication.
• Handle customer enquiries professionally and resolve complaints efficiently.
• Manage reservations and ensure a positive customer experience throughout the booking process.

Administration assistant Manager - ARTCAFFE Coffee and Bakery Limited - Nairobi

(2018-01 - 2024-02)

• Supervision of support staff and service providers.
• Customer relations.
• Managing the reception office
• Records management & Office documentation.
• Travel arrangements and event planning
• Procurement of office supplies and equipment’s (assets)
• provide general administrative and clerical support
• maintain electronic and hard copy filing system
• Office petty cash keeping.
• Property and facilities management and required document preparations.
• Drafting company letters to the relevant departments.
• Properties Leases and licences management
• Consignment shipment both inbound & outbound logistics management.
• Contract Review contract database management( Leases, licences and supplier contracts)
• open, sort and distribute incoming correspondence
• Data entry and company database management.
• Assist in resolving any administrative problems.
• Answer calls from customers regarding their inquiries
• schedule and coordinate meetings, appointments and travel arrangements for the staff
• Maintain office supplies for all the department

PROCUREMENT ASSISTANT - ARTCAFFE Coffee and Bakery Limited - Nairobi

(2015-07 - 2017-12)

• Stock Management and Record Keeping: Take record of daily dispatch in the branch, review all delivery notes to ensure no discrepancy.
• Inventory Management: Manage inventory levels and monitor stock levels to ensure timely delivery of materials and ensure that the café has sufficient stock of supplies to meet customer needs.
• Purchasing: Collaborate with departments to identify the business needs and purchase supplies, equipment and materials required at Art Café and Bakery.
• Cost Management: Review and analyze internal procurement processes to identify opportunities for cost savings. And give suggestions to improve internal control policies.
• Supplier Management: Source and evaluate suppliers to support the Procurement Manager’s supplier vetting process. Prepare and generate LPO to facilitate acquisition.
• Quality Control: Ensure that all purchased good meet the required quality. Take lead in monthly quality checks and disposal of expired items.
• Negotiating price changes with suppliers when costs fluctuate significantly
• Keeping records of orders placed and shipments received, updating inventory levels based on these records
• Reviewing contracts to ensure that all terms have been met before signing them

WAREHOUSE Clerk/Assistant - OXFORD UNIVERSITY PRESS EAST AFRICA

(2013-01 - 2015-02)

• Checking the stock levels of the products and notifying the Operations manager for replenishment to avoid going out of stock.
• Assists the Operations manager to investigates and resolves problems regarding customer order dispatches
• Packing and dispatching stock to the customers using SAP system
• Checking and confirming orders
• Picking orders from specific bin locations.
• Material handling i.e. binning and transferring books to various bin location according to the transfer order.
• Checking for damaged stock and reporting any damage to warehouse manager.
• Offloading of incoming stock and prepares warehouse documents to record this movement. Also loading stock ready to go for deliveries to the town customers.
• Taking quarter and annual stock taking in the warehouse.
• Input data and retrieve data from the computerized inventory control system. We were operating using SAP system.
• Receiving stock from the producers and storing them in the warehouse.
• Performing other office duties as required by the manager.
• Perform miscellaneous tasks as required.

Bachelor of Business Management - Procurement and Supplies Management - Mount Kenya University (2023 - 2025)

Diploma - Purchases and Supplies Management - Kenya Institute of Management (KIM) (2014 - 2015)

Certificate - Computer applications - Banana computer college (2012)

Kenya Certificate of Secondary Education - Kiamuriuki Secondary school (2006 - 2010)