Leonard Kimani

Seasoned Fleet Management Specialist with over 12 years of expertise in leading and optimizing fleet operations. Demonstrated success in managing diverse fleets, while ensuring cost efficiency and compliance with safety regulations. Proven track record of implementing preventive maintenance programs, reducing downtime, and extending vehicle lifespans.

Skilled in developing and executing strategic plans to enhance fleet performance and driver productivity. Experienced in developing and leading high-performing teams, fostering a culture of safety, professionalism, and continuous improvement. Adept at leveraging data analysis to drive informed decision-making and achieve exceptional results in fleet management.

Committed to implementing innovative strategies and technologies that optimize fleet efficiency, safety, reduce operating costs, and meet environmental standards. Stays abreast of industry trends and best practices to drive exceptional results in fleet management.REF: APPLICATION FOR THE POSITION OF FLEET MANAGER.

I am writing to express my interest in the Fleet Manager position. I am a seasoned supply chain and fleet management professional with over 13 years of progressive experience supporting transport, fleet, and supply chain operations across the private sector and international humanitarian organizations.

I currently serve as Fleet Manager with UNHCR Ethiopia, where I oversee fleet, transport, and asset management activities in support of large-scale humanitarian operations. My role is strongly anchored in fleet planning, performance monitoring, compliance, and operational efficiency, ensuring reliable and cost-effective transport services in complex and resource-constrained environments.

In my current position, I am responsible for planning, coordinating, and monitoring fleet and transport utilization to align operational capacity with programme needs. I routinely analyze fleet performance data, monitor key indicators such as utilization, fuel consumption, and maintenance trends, and coordinate with internal units and external partners to optimize vehicle use, control costs, and ensure full compliance with organizational policies, SOPs, and audit requirements. My work directly supports safe, efficient, and accountable fleet operations.

My professional experience includes

• Planning, coordinating, and monitoring fleet operations to support programme delivery.
• Managing vehicle utilization, maintenance planning, and transport allocation.
• Overseeing fuel management systems, monitoring consumption, and implementing cost control measures.
• Developing and enforcing fleet management SOPs, compliance frameworks, and operational guidelines.
• Coordinating with internal stakeholders and external partners to ensure efficient transport services.
• Analyzing fleet data to improve operational efficiency, safety, and risk management.
• Supporting driver management, training (including defensive driving), and performance monitoring.

I bring strong analytical, coordination, and administrative skills, with proven experience in fleet performance reporting, compliance oversight, and operational planning. I have also contributed to capacity building through mentoring and technical guidance to staff and drivers, strengthening accountability, safety, and service delivery.

I am highly motivated to apply my fleet management expertise to support operations where efficient and reliable transport is critical to programme success. I am confident that my extensive background in fleet operations, fuel management, and compliance would allow me to contribute effectively to safe, efficient, and results-oriented fleet management.

I would welcome the opportunity to further discuss how my skills and experience align with the requirements of the Fleet Management Officer role.

Thank you for considering my application.

Fleet Manager at The United Nations High Commission for Refugees (UNHCR) (2020-06 – Present)

• Advising management on procurement and reallocation of vehicles, managing vehicles' disposal, and developing movement plans for vehicle routing.
• Designing and implementing systems for fuel procurement and distribution, deciding on their allocation systems, as well as monitoring fuel consumption.
• Providing support to management in planning budgets for fleet and fuel.
• Designing and implementing a system for spare parts management, scheduling preventive maintenance, and ensuring maintenance and repair standardization.
• Developing documentation procedures for fleet and fuel data, analyzing data to gain insights on vehicle use and costs, and thereafter creating reports.
• Managing relationships with service providers and partners, and sensitizing staff and drivers on fleet usage.
• Developing contingency plans for emergencies, ensuring flexibility in changing needs, and making appropriate decisions in crises.
• Keeping track of new technologies, building business cases for new initiatives, and engaging partners and stakeholders in testing and gathering feedback.

Carpool Manager - Nairobi Regional Delegation at International Committee of the Red Cross Kenya (2018-02 – 2020-06)

• Coordinated fleet utilization and dispatch activities, thus ensuring rational use of vehicles.
• Monitored and recorded vehicle use, fuel consumption, and movements using tracking tools.
• Ensured compliance with field-trip forms and logbooks for assigned missions.
• Trained and supervised drivers to prevent corruption and smuggling.
• Provided regular reports and statistics, taking corrective actions as needed.
• Maximized fleet efficiency while adhering to ICRC guidelines.
• Implemented delegation's security rules, mitigating risk in dangerous locations.

Ag Workshop Manager - Logistics Support Centre at International Committee of the Red Cross Kenya (2019-05 – 2019-07)

• Maximized fleet efficiency through planned resource allocation and preventive maintenance in collaboration with the vehicle fleet manager and logistician.
• Provided training for fleet staff on technical aspects, including diagnostics, repairs, maintenance techniques, ICRC administrative procedures etc.
• Assisted mechanics with complex diagnostics and technical problems related to vehicles and generators, offering suggestions for solutions.
• Operated and maintained the Fleet Wave Centralize (FWC) software system, electronic logbook, electronic spare parts catalogue, among other systems.
• Established and updated job cards based on maintenance history for all vehicles and other logistics equipment, providing reports and statistics.
• Determined stock levels for spare parts and consumables based on activity levels and participated in placing orders for spare parts and equipment.

Operations Manager (Consultant) at Yaska Transporters Limited (2017-09 – 2018-02)

• Oversaw day-to-day operations, efficiently managed the team of drivers and vehicles, and ensured compliance with transport legislation.
• Ensured proper maintenance and servicing of transport fleet vehicles, keeping the Road Base up to date.
• Took part in strategy development, developed and nurtured internal customer relationships, and identified operational issues and opportunities.
• Resolved and managed queries and complaints courteously and efficiently.
• Appraised staff performance and implemented disciplinary measures.
• Budgeted and controlled the financial requirements of the department.

Fleet Coordinator at Roy Transmotors Limited (2016-09 – 2017-08)

• Managed fleet and drivers, ensuring efficiency in logistical and mechanical processes, and monitoring vehicle performance.
• Ensured timely and safe delivery of goods, provided continuous communication to clients, and resolved queries and complaints courteously and efficiently.
• Generated daily and monthly reports on truck performance and monitored operational achievement of performance goals.
• Made sure all transport fleet vehicles were properly maintained and serviced, organized vehicle checks, and identified operational issues and opportunities.

Fleet Manager at Keroche Breweries Limited (2015-07 – 2016-02)

Fleet Coordinator at Hashi Energy Limited (2015-03 – 2015-07)

Distribution Coordinator at Hashi Energy Limited (2012-07 – 2015-03)

Rescue Controller at Auto Assured Limited (2011-10 – 2012-07)

AG Fleet Manager at Wonderview Taxis Limited (2010-12 – 2011-03)

Master of Science in Procurement, Logistics and Supply Chain Management – University of Salford (2021)

Bachelor of Science in Automotive Technology – University of Eastern Africa, Baraton (2011)