Mary Gathoga

I have 12 years of working experience in administrative and office management. I am an effective team player and leader, excellent communicator, able to work under minimum supervision, Quick learner and am able to identify opportunities and utilize them accordingly

February 2012to Date: Position : Abode Designs Limited

Position : Administrator

Responsibility

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
• Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
• Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
• Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
• Maintains customer confidence and protects operations by keeping Information confidential.
• Prepares reports by collecting information.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Keeps equipment operational by following manufacturer instructions and established procedures.
• Secures information by completing database backups.
• Provides historical reference by utilizing filing and retrieval systems.
• Maintains technical knowledge by attending educational workshops; reading secretarial publications.
• Contributes to team effort by accomplishing related results as needed.
• Preparation of tender 

Position Assistant Administrator

Responsibility

• Maintaining diaries
• Arranging appointments
• Taking messages
• Typing and word processing
• Filing
• Organizing and servicing meetings (producing agendas and taking minutes)
• Managing databases
• Prioritizing workloads
• Recruiting, training and supervising junior staff
• Handling correspondence
• Implementing new procedures and administrative systems
• Liaising with relevant organizations
• Co-coordinating mail-shots and similar publicity tasks.
• Preparation of tender 

Position Internship

Responsibility

• writing out cheques
•  Filling out master rolls and working on time sheet
• Preparation of cash book
• Preparation of VAT (value added Tax) certificate
• Taking into account cash payment into payment voucher book
• Issuing of various items and FDS packets
• General filing

2006-2008 : Kenya Industrial Training Institute

Diploma in Business Administration

AWARD Pass with credit

2005 : St. John Compassionate Computer Center

Computer Packages

AWARD Credit 3

2001-2004 : Kenya Certificate of Secondary Education

Karinga Girls High School

AWARD B-(minus)

1993-2000 : Kenya Certificate of Primary Education

Gakoe primary school

MARKS 447