Maxwell Ekutan

INTERN - MINISTRY OF PUBLIC SERVICE, ADMINISTRATION AND DISASTER MANAGEMENT IN PROCUREMENT OFFICE

Talent

Garissa County, KEMember since August 4, 2026

Procurement trackingWarehouse managementFleet managementCustoms proceduresAsset tracking

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Procurement trackingWarehouse managementFleet managementCustoms proceduresAsset tracking

About

To diligently apply knowledge and skills in the utilization of the available resources to realize set objectives and goals within the set timelines as well as to provide amicable solutions to various challenges we face at individual levels. Embracing social and cultural diversity in the organizational level to promote, unity, understanding, harmony and cohesion to achieve the core objectives of the organizational goals, vision and mission

Experience

INTERN - MINISTRY OF PUBLIC SERVICE, ADMINISTRATION AND DISASTER MANAGEMENT IN PROCUREMENT OFFICE - TURKANA COUNTY GOVERNMENT - TURKANA

(2018-02)

Worked as an intern and volunteered in procurement office

Ensure that procurement tracking is current and updated.
To coordinate the reception, offloading/loading, storage, dispatch and transportation of any supplies or goods in transit to and from programmes supported by the office.
To ensure that contracts are negotiated according to office policies and are presented in an agreed format for authorization to the Logistics Officer
To liase with all government customs and tax officials and departments to ensure the administration of any necessary duties or taxes levied on office for services or goods supplied to the programme.
To liase with the finance department to ensure timely and efficient payment and administration of such duties and taxes.
To liase with all the departments in the office about any procurement needs as agreed with the Logistics officer
Liase with the clearing agents for matters relating to imports and exports through customs procedures.
Ensure adequate documentation, filling and overall maintenance of logistics records

INDUSTRIAL ATTACHMENT AND VOLUNTEERING IN PROCUREMENT OFFICE - MINISTRY OF LANDS, PHYSICAL PLANNING AND URBAN AREAS MANAGEMENT - TURKANA

(2017-05 - 2018-02)

Industrial attachment and volunteering in procurement office

Procurement of stock and supplies
Recommending of disposal and unserviceable
Ensure prompt delivery of materials
Preparation of manual receipt and issue notes for suppliers and internal department
Maintain accurate between actual stocks balance and record in the system
Assist in management of signed contract
To undertake specific allocation projects and prepare timely report as required
To carry out all duties of the post in accordance with agreed procurement practices.
Collection of quotations for purchases of goods and services
Ensure maintenance of the office vehicles
Issue of work tickets to designated county drivers
Act as the security focal point in county.

PRESIDING OFFICER - IEBC - KANGATOTHA WARD AT NAOROS TRADING CENTRE POLLING STATION

(2017-08 - 2017-08)

Worked as a Presiding Officer in elections

Laying out and demarcating the polling/counting stations.
Assign duties to the clerks.
Opening of polling.
Presiding over elections at their assigned polling stations.
Ensuring law and order of elections in the polling station.
Ensuring security and safety of election materials and welfare of election officials working under him/her.
Regulating the flow of voters and other authorized persons in the polling/counting stations.
Close of polling.
Layout of polling station for counting.
Tallying, counting and announcement of results.
Transmission and posting of results.
Retrieve, verify and secure electoral materials and equipment.
Submit polling stations results to returning officer

ASSISTANT LOGISTICS OFFICER - INTERNATIONAL RESCUE COMMITTEE - IRC - LODWAR

(2016-06 - 2016-12)

Worked as Assistant Logistics Officer with responsibilities in procurement, fleet management, vehicle maintenance, administration, transport and warehousing

Ensure that procurement tracking is current and updated.
To coordinate the reception, offloading/loading, storage, dispatch and transportation of any supplies or goods in transit to and from programmes supported by the IRC Office.
To ensure that contracts are negotiated according to IRC policies and are presented in an agreed format for authorization to the Logistics Officer
To liase with all government customs and tax officials and departments to ensure the administration of any necessary duties or taxes levied on IRC for services or goods supplied to the programme.
To liase with the finance department to ensure timely and efficient payment and administration of such duties and taxes.
To liase with all the departments in any procurement needs as agreed with the Logistics officer
Liase with the clearing agents for matters relating to imports and exports through customs procedures.
Ensure adequate documentation, filling and overall maintenance of logistics records
Monitor vehicle utilization and provide advice on appropriate action to improve this.
Monitor light vehicle conditions and develop and implement appropriate long-term Fleet Management strategies.
Establish and control vehicle hire contracts.
Implement and maintain a Fleet Management system.
Responsible for the allocation of resources required to maintain and repair organizations vehicle fleet.
Ensure availability of safe, efficient and cost effective vehicles.
Monitor downtime and provide advice on appropriate action to improve this.
Continue to develop and monitor preventative maintenance procedures for fleet.
Manage the outsourced repair and maintenance contracts.
Ensure the needs of internal and external customers are promptly and efficiently met.
Ensure accurate maintenance of records pertaining to acquisitions, disposals, repairs, warranty and insurance claims.
Maintain a fleet specification database to provide accurate reporting on current specifications of all plant and vehicles.
Authorize payment of invoices to suppliers.
Process vehicle inspection permits and certificates as required.
Process license and registration documentation for acquisitions and disposals.
Deal with fleet insurance issues and make recommendations regarding repairs and replacements.
Generate reports for running costs and fuel consumptions against mileage
Undertake all bookings and coordination with logistics officer for the movement of staff and cargo.
Arrange for road transportation of goods when necessary
Ensure that vehicles are periodically scheduled for maintenance
Ensure that asset tracking databases are current.
Ensure that all assets and equipment are properly assessed and documented (includes physical location and condition) to contribute to an updated country program asset register.
Ensure that all documentation is completed and stored in readiness for external and internal audit