Naomi Odero

Collaborative team member with organizational skills, attention to detail and experience in office environments. Delivers accurate, error-free work, meeting strict standards. Always ready to take on challenging assignments, help others and exceed expectations.

Women’s Empowerment Link (WEL), April 2019 to March 2023

 Administration Assistant

• Was in charge of the procurement department handling all procurement and logistics activities. 
• Communicated with service providers/ consultants and vendors to process orders, request maintenance services and deliver instructions on behalf of the organization.
• Managed daily calendar and juggled meetings for staff and senior managers.
• Efficiently scheduled meetings, appointments and travel.
• Responded promptly to incoming phone calls and emails for prompt, professional correspondence.
• Managed printer maintenance schedules and toner replenishment.
• Planned office events by reserving venues, communicating schedules and coordinating setup.
• Escorted visitors to appropriate staff member or meeting location.
• Directed incoming mail, interoffice messages and packages to office recipients.
• Handled client correspondence and internal communications in professional manner.
• Provided high-level administrative support, adapting proactively to team needs and aiding efficiency.
• Restocked office supplies and submitted purchase orders in existing systems.
• Received, sorted and directed incoming mails to maintain good communication channels.
• Booked and paid for business travel and accommodation, communicating booking information to relevant staff.
• Created and maintained company records and used software to review and monitor data.

Volunteer – Procurement Department

• Negotiated and managed vendor contracts.
• Sourced new vendors for purchasing needs.
• Introduced new incentive and recognition supplier programs.
• Negotiated new and existing agreements or statements of work of the greatest complexity, including requests for information or requests for proposal and reverse auction generation and facilitation.
• Located and vetted vendors, established good relationships and negotiated contracts.
• Researched market trends.
• Expeditiously and effectively resolved purchasing claim issues.
• Monitored weekly, monthly and quarterly achievement goals.
• Facilitated efficient purchasing and resource availability through monitoring and oversight of all company inventory.
• Assembled and prepared new purchase order contract folder with all related documentation.
• Conducted market research to determine appropriate pricing.
• Designed pricing models for quotations.
• Managed purchases, receipts and the documentation of finished goods, materials, packaging and ingredients.
• Prepared professional presentations for varying audiences within organization to demonstrate new purchasing proposals.
• Generated reductions in material expenses by improving tracking and supplier and vendor contracts.

Research Supervisor

• In charge of all field work activities - leading data collection in the field including: designing and leading key informant interviews and focus group discussions; designing and leading surveys of Knowledge, Attitudes and Practices (KAP); training research assistants/enumerators; monitoring and ensuring data quality and research ethics of research assistants
• Participated in the development of research concepts and proposals
• Carried out literature review from the libraries, online and organizational documents under the supervision of the HoD.
• Proof reading and editing research instruments.
• Supervision and collection of data both manually and electronically.
• Ensuring the enumerators strictly observe the research schedule, data quality and work within the set research ethics
• Supervising and coding data and entry into the computer for analysis.
• Analyzing data using SPSS, Excel, Word, R, STATA and compiling draft reports 
• Editing the drafts based on the senior analysts’ recommendations and consultation
• Producing the first draft of the final research awaiting validating by the senior analysts and HoD
• Editing and producing the final comprehensive draft report based on the advice and supervision of the senior data analysts and HoD
• Ensuring the final report and the raw and cleaned data sets are submitted 
• Carrying out M & E to assess the success level, challenges encountered and lessons learned during a foregoing research activity 

Research Assistant / Enumerator

• Collecting data in the field.
• Editing research instruments.
• Pre-testing research instruments
• Attending field work trainings. 
• Coding data, data entry into the computer and performing basic analysis such as percentages, frequencies, means, standard deviations, relations between different aspects of the data using SPSS, Excel, Ms Word and reporting the same.
• Participating in literature review.
• Proof reading, editing and formatting draft and final reports for submission.

Internship

Was attached at the procurement, inventory management, stores and registry sections under the procurement department.

• Issuing of goods to the under departments
• Receiving of good from suppliers
• Stock taking and checking
• Posting on issues goods on the bin cards/computer
• Facilitating processing on invoices
• Participating in the preparation of the procurement plan for the year 2010/2011
• Participated in tender opening/evaluation sessions.
• Analyzing previous procurement and stock taking reports from user departments.
• Participated in raising orders
• Participated in the preparation of tender and procurement committee meetings documents
• Other related duties

Office assistant

• Handling all the casual payment systems and records – five departments 
• Managing NHIF and NSSF monthly returns
• Managing first aid programme in the company
• Ensuring the casual have safety clothing at all the time
• Conducting clerical duties, including filing, answering phone calls, responding to emails and preparing documents
• Coordinating project deliverables
• Providing administrative support for operations team
• Monitoring the production staff to ensure timely completion of orders
• Dealing with queries or request from visitors and employees
• Assisting and coordination other administrative staff in wide range of office duties
• Carry out any other duties as directed by the directors and production manager or official

Professional Training Dan Church Aid Procurement Manual 6th Edition Dan Church Aid Logistics Manual 3rd Edition

Mount Kenya University, 2021 to date

Bachelor of Business Management - Procurement

University of Nairobi, 2009 - 2010

Diploma in Purchasing and Supplies Management