Onyango Okoth

Highly accomplished Records and Information Management Professional with nearly 10 years of progressive experience in archives administration, records management, registry operations, library and information services, digitization, and information governance across public sector and academic institutions. Currently serving as an Archivist Officer II at the Kenya National Archives and Documentation Service (KNADS) under the Ministry of Gender, Culture, Arts and Heritage. Demonstrated expertise in developing and maintaining records management systems, implementing Electronic Document and Records Management Systems (EDRMS), managing records throughout their lifecycle, conducting records surveys, supporting digitization initiatives, ensuring legal and regulatory compliance, and strengthening institutional information governance.

Recognized for delivering innovative records management solutions that improve operational efficiency, enhance access to information, preserve institutional memory, and support evidence-based decision-making. A strategic thinker with excellent leadership, stakeholder engagement, analytical, and organizational capabilities committed to promoting transparency, accountability, and excellence in public service.

Archivist Officer II - Kenya National Archives and Documentation Service (KNADS) - Nairobi, Kenya

(2024-01)

• Manage physical and electronic records throughout their lifecycle in accordance with government records management policies.
• Maintain Electronic Document and Records Management Systems (EDRMS) and ensure secure storage, retrieval, and preservation of records.
• Coordinate records classification, indexing, filing, appraisal, retention, archival transfer, and authorized disposal.
• Conduct records surveys, registry inspections, and compliance assessments for government institutions.
• Support digitization initiatives aimed at improving information accessibility and preservation.
• Receive, register, digitize, and distribute official correspondence.
• Develop reports on records management performance and registry operations.
• Train staff on records management policies, procedures, and information governance best practices.
• Support implementation of records management legislation and government standards.
• Enhanced records accessibility through improved classification and indexing systems.
• Supported institutional compliance with records management legislation and retention schedules.
• Contributed to modernization of registry services through digitization initiatives.

Librarian - Consolata School Nairobi - Nairobi, Kenya

(2023-01 - 2023-12)

Successfully automated library operations, improving efficiency in cataloguing, circulation, and information retrieval.

• Managed day-to-day library operations and information services.
• Automated library processes using Koha Library Management System.
• Provided reference and research support to students and teaching staff.
• Managed acquisitions, cataloguing, circulation, and preservation of library resources.
• Promoted information literacy and effective utilization of library resources.

Librarian & Part-Time Computer Studies Teacher - Thurdibuoro Secondary School - Kisumu County, Kenya

(2015-01 - 2022-12)

• Managed school library services and information resources.
• Developed and maintained online library catalogues.
• Conducted user education and research orientation programmes.
• Supported curriculum delivery through research and information services.
• Taught Computer Studies on a part-time basis.
• Managed cataloguing, acquisitions, circulation, and preservation of library collections.
• Established an online catalogue that significantly improved information retrieval.
• Increased library utilization through awareness programmes and instructional sessions.
• Enhanced students' research skills through structured library orientation programmes.

Graduate Library Intern - Kenya National Library Service – Ukwala Branch - Kenya

(2014-07 - 2014-09)

• Assisted in reference and information services.
• Supported cataloguing and processing of library materials.
• Guided users on Online Public Access Catalogue (OPAC).
• Processed books, audiovisual materials, and electronic resources.
• Received recognition for excellence in library display development.

Volunteer Library Assistant - Kenya National Library Service – Kisumu Branch - Kisumu, Kenya

(2014-10 - 2014-12)

• Supported circulation and customer service operations.
• Assisted users with research and information requests.
• Promoted community library programmes.
• Participated in information literacy and outreach activities.

Diploma - Library and Information Science - Siaya Institute of Science and Technology

Kenya Certificate of Secondary Education (KCSE)