Otara Duncan

Detail-oriented procurement and logistics professional with over six years of cumulative work experience in supply chain operations, including warehouse management, supplier negotiations, inventory control, and procurement data analysis. Skilled in handling logistics challenges, coordinating material movement, and delivering excellent customer service. Known for strong integrity, organizational skills, and the ability to streamline processes, cut costs, and support business goals.

Procurement and Logistics Specialist - KEDA Ceramics International Company LTD - Kisumu

(2023-09)

• Conducted market research to identify and evaluate reliable suppliers, leading to successful contract negotiations that reduced procurement costs by 15% and improved supplier lead times.
• Monitored and managed inventory levels, implementing forecasting strategies that reduced stockouts and minimized excess inventory.
• Procured raw materials, equipment, and services, ensuring timely delivery and adherence to Quality standards, improved production continuity, and reduced delays by 20%.
• Coordinated logistics operations, transportation, warehousing, and inventory management, resulting in an improvement in overall supply chain efficiency.
• Ensured full compliance with procurement policies and industry regulations, contributing to successful internal and external audits with zero non-compliance issues.
• Liaised with internal departments (finance, production, logistics) and external vendors, streamlining workflows and reducing procurement cycle times.
• Monitored supplier performance and strengthened vendor relationships, leading to an increase in on-time deliveries and more favorable payment terms.
• Processed purchase orders and tracked shipments, resolving supply chain disruptions efficiently, which helped maintain uninterrupted operational flow.
• Oversaw complete procurement and inventory operations through SAP and ERP systems, guaranteeing data integrity, effective operations, and adherence to company policies.
• Managed emergency procurement during crises, ensuring uninterrupted supply of critical items like medicine and safety gear.
• Ensured 100% compliance with procurement regulations and internal audit requirements.
• Implemented a tracking system for purchase orders, improving procurement visibility and reducing delays.
• Monitored inventory and coordinated with teams to prevent stock issues, maintained accurate procurement records, and prepared cost analysis reports.

Procurement Officer (Imports Division) - West Kenya Sugar Company - Kakamega

(2022-02 - 2023-09)

• Managed international sourcing and supplier evaluation, overseeing logistics from the port of origin to final destination, including port clearance, resulting in faster delivery times and reduced demurrage costs.
• Negotiated vendor contracts and agreements, ensuring full compliance with company policies and procurement regulations, which led to more favorable terms and a 12% reduction in overall procurement expenses.
• Prepared and maintained detailed procurement and inventory reports, improving transparency and enabling more accurate budget forecasting and audit readiness.
• Developed and implemented purchase strategies aligned with company budgets and operational needs, which enhanced procurement efficiency and reduced overstocking.
• Reviewed and analyzed purchase requisitions from user departments to determine the most suitable procurement methods (quotation, tender, or RFP), resulting in improved sourcing timelines and process consistency.
• Conducted market research to identify reliable suppliers, assessed pricing trends, and evaluated product quality, ensuring cost-effective decisions and enhanced supplier reliability.
• Executed end-to-end procurement and inventory processes using SAP systems, ensuring real-time tracking and data accuracy, and streamlined workflow management.

Procurement Officer (Attachment) - Kakamega County Government - Kakamega

(2021-05 - 2021-07)

The above named officer has been on attachment with the County Government of Kakamega. He was responsible for office work in the following roles:

• Processing of LPO/LSO to facilitate purchase of goods and services.
• Filing and maintenance of procurement records.
• Participation in bid opening, evaluation and recommendation for award.
• Carrying out market survey to ensure value for money at all times.
• Compilation of all requisitions and preparation of a consolidated procurement plan for the county.
• Analyzing of purchase requisitions from user department and determine the appropriate method of procurement, quotation, tender and request for proposals.
• Conducting in-depth analysis of all bids received in response to each tender, proposals and quotation to identify the response that best meets the needs of the user department.
• Carrying out procurement processes through the Integrated Financial Management Information System (IFMIS).

Master of Science - Procurement and Supplies Management - Mount Kenya University (2025-01 - 2026-06)

Bachelor of Commerce - Procurement and Supply Chain Management - Masinde Muliro University (2017-09 - 2021-12)

KCSE - Cardinal Otunga High School (2013-01 - 2016-12)