Finance & Administration Officer: North Star Alliance East Africa Period: February 2022 to date
Under this role, I have been working on project funded by USAID, Global Fund, Grand Challenges Canada (GCC), and the Southern African Development Community (SADC) and Trafigura (in Tanzania). I have also been working with principal recipients of grants such as Amref, Deloitte, as well as Red Cross
Key responsibilities include
- Project financial record keeping - entering various transactions into the accounting system (sage) on a daily basis and filing all financial records appropriately in line with the filing system;
- Acting as the budget holder of the projects summarized above;
- Participating in budget preparation and review;
- Ensuring that wellness centers are well supplied in a timely manner;
- Processing purchase orders & payments - ensuring that all requisite procurement procedures have been followed and the requisite support documentation is available and appropriately filed;
- Preparing donor reports and submitting them through Navision software within the stipulated timelines;
- Preparing internal financial reports (budget monitoring reports, etc.) on a monthly basis;
- Investigating project variances and submitting variance reports to the management;
- Reporting to the management regarding the remaining funding for the projects;
- Maintaining the assets register by regularly updating it and arranging for assets verification;
- Carrying out bank and other accounts reconciliations and preparing reconciliation statements on a monthly basis;
- Ensuring that all bills and statutory deductions within the East African region are paid in time to avoid penalties;
- Arranging for physical cash counts at the center level;
- Ensuring adherence to financial procedures;
- Compiling information for internal and external audits, as required and respond to any queries raised;
- Preparing and submitting statutory reports and tax returns related to project on a timely manner;
- Maintaining project staff records;
- Receiving, reviewing and filing project staff timesheets;
- Preparing the project payroll; and
- Closing out on project accounts upon project completion
Accounts and Property Manager: Hillside Homes Ltd Period: October 2019 to January 2022
Key responsibilities included
- Preparing invoices and receiving payments
- Bank reconciliations of company’s account
- Preparation of management reports and accounts
- Ensuring that the contracted service providers offer services to the property as contracted and are paid on time
- Preparing payment vouchers, cheques and processing payments for service providers and suppliers
- Maintaining petty cash and ensuring accountability for the same
- Ensuring that the internal control system implemented are working efficiently
- Preparing the company’s books of account including the income statement, statement of financial position, cash flow statement and notes to the account
- Tax compliance – ensuring that all taxes in respect to the company and the employees are accounted for as provided by the law, remitted to the tax authority and all the relevant returns filed on time
- Supervision of site projects e.g renovation of houses, installation of solar lighting systems and rehabilitation of the water treatment plant
- Organizing board meetings including the AGMs and SGMs
- Preparing minutes during the board meetings
