Robert Odero

Personal Summary A Professional Human Resources Coordinator with a progressive experience in managing employee benefits & compliance, employee/industrial relations, Recruitment and selection, performance management processes, Payroll administration and coordination. Dependable and organized team player with the ability to communicate effectively and efficiently. Skilled at building relationships with employees across all levels of an organization.

Proficient with HRMIS, possess strong interpersonal skills while demonstrating the utmost discretion and integrity when dealing with confidential information.

Human Resources Coordinator

Bobmil Industries Ltd, Nairobi

• Employee Relations / Engagement
• Support in all aspects Industrial and employee relations including investigations; grievances; counseling; welfare, conflict mediation and resolution; disciplinary procedures etc.
• Support in employee engagement initiatives, communicating engagement/survey results, executing functional engagement action plans.
• Liaise with HOD and other key stakeholders on company event planning, execution and feedback for Bobmil
• Represent HOD in various hearings and committee meetings at factory level

2022-01 - Current

• HR Services Compliance and Projects
• Implement HR initiatives and ensure factory level activities are aligned to group HR strategy.
• Participate in ensuring HR compliance levels in its processes, and lead in regards to such fundamentals as NITA, HSE, WIBA, BRCG, SMETA, ETI codes and other people compliance matters.
• Participate in developing department goals, objectives and systems
• Assist in evaluation of reports, decisions and results of department in relation to established goals
• Recommend innovative approaches, policies and procedures to affect continual improvements in efficiency to department and service performed
• Assist in preparation and review of Annual Manpower Planning and Annual Budget, Leave Planners
• Ensure timely renewal of Labour certificates corporate memberships
• Ensure that HR practices, policies are up to date in line with modern Labour practices and legislations and known at lowest levels.
• Contribute to enhanced efficiencies in HR processes and service levels
• Resourcing & Recruitment
• Responsible for smooth coordination of end to end talent acquisition life cycle and in line with company policies and practices
• Assist Managers to develop job descriptions to cover vacancies in their departments whilst ensuring right skills, knowledge and competencies
• Search and negotiate with different providers (head-hunters, recruitment consultants etc.)
• Conduct exit interviews and off-boarding
• Maintain recruitment databases with focus on data integrity
• Performance Management / Talent Development
• Support in resolving performance issues and ensuring performance conversations are happening as guided.
• Work closely with departments to assess training and organization development needs as well as Performance issues.
• Detect and analyze training needs for each area aligned with priorities and business strategy and create congruent training schedule
• Coordinate all practicalities with training providers
• Rewards & Recognition
• Responsible for recommending, implementing and communicating Compensation & Benefits policies and processes to staff at factory level
• Work closely with departmental head in ensuring effective annual salary review and bonus plan implementation and communication.
• Support in preparing wage surveys and analysis within labor market to determine competitive wage rate and to ensure compliance and equity within Bobmil
• Reporting
• Ensure congruity in human resource information systems records ensuring data accuracy and compiles reports
• Prepare error-free reports in timely manner, by collecting, analyzing, and summarizing data and trends on monthly, quarterly annual and ad-hoc as required
• Assisted with recruitment process by posting job ads, filtering applications, scheduling interviews, assisting in interview process and drafting offer letters

HUMAN RESOURCES ASSISTANT

FLAMINGO HORTICULTURE (K) LTD

• Recruitment and selection: - facilitating departmental Labour requisition, facilitating adverts, shortlisting of applicants through screening, conducting interviews, conducting background checks, on boarding induction, orientation and placement of new employee within stipulated time
• Administering compensation and benefits to employees within stipulated timeline
• Participating in both internal and external audits i.e. BOPP, ETI, DOSH and KFC
• Facilitating and attending welfare meetings while taking minutes as directed by HRO
• Daily/ Weekly advice to departments and Monitoring of overtime and under time hours and immediate reporting where there is abnormally respectively
• Delivering timely and accurate administration of employees' payments and entitlements with zero complaints
• Monitoring absenteeism and advising relevant authorities for action to be taken for over 800 employees
• Facilitating accurate update and proper filling of HR- related documents within one week upon receiving
• Ensure all employees have files and same up-to-date and well maintained
• Facilitating internal and external reporting, accurate filing and updating of accident report forms for all work-related accidents by all relevant parties within 3 days of accident occurrence
• Submit relevant documents for DOSH processing within a week
• Facilitating WIBA insurance claims and ensuring they are addressed and paid within stipulated time
• Prepare employment contracts and job descriptions for new employees and update same for existing employees as per details given by HRM
• Prepare certificate of service for all employees whose employment contracts are terminated promptly at the instruction of the HRM
• Ensuring employees' correspondences I.e. Transfers, promotions, contracts, confirmation letters and various letters for employees as instructed by HRM and issue same to concerned employees
• Controlling, administering and authorizing in co-ordination with each departmental head staff annual leaves, sick offs, maternity leaves, and appropriate leave travel allowances is paid.

HUMAN RESOURCES INTERN

FLAMINGO HORTICULTURE (K) LTD

• Handling disciplinary cases likely to lead to warnings, termination, dismissal and monitoring proper sequence of warnings and other disciplinary standards within company to ensure consistency and conformity with company policy
• Facilitating Union statutory deductions (KPAWU levy) to be disbursed within stipulated time
• Facilitating and ensuring that employees are observing company/Government COVID-19 guidelines within respective area of allocation
• Timely creation and updating data into HRIMS i.e. Workmate Systems
• Creating and completing personnel action forms for all hires, terminations, title changes and terminations
• Conducting Training and awareness periodically within the company
• Helped with employee record keeping, including unemployment and I-9 forms to support compliance procedures
• Performed various administrative functions, including filing paperwork, delivering mail, sorting mail, office cleaning and bookkeeping
• Drafted copy for documents and internal memoranda
• Assisted human resources and recruiting teams by scheduling phone screens and on-site interviews and planning recruitment related events
• Maintained optimal staffing levels by tracking vacancies and initiating recruitment and interview processes to identify qualified candidates
• Prepared monthly, weekly and daily logs using Microsoft Office Suite
• Managed documents and maintained permanent files
• Took messages and provided information about company processes, hours and requirements.
• Answered phone and performed clerical duties to assist human

BACHELOR of SCIENCE: HUMAN RESOURCE MANAGEMENT

KARATINA UNIVERSITY