Sarah Juma

I am finance professional with over 5 years of experience in accounts management, receivables, payables, and financial reporting. I have a proven track record of ensuring accurate invoice processing, reconciling accounts, and maintaining organized financial records to support timely revenue recognition and compliance. I excel at optimizing accounts receivable and collections processes, conducting credit assessments, and mitigating financial risks while strengthening customer and vendor relationships.

I actively support month-end and year-end closings hence, supporting management reports. I am devoted to streamlining workflows, resolving disputes, and delivering reliable financial insights to drive informed business decisions.

Accounts Receivable Assistant - Silentnight Beddings Limited - Nairobi, Kenya

(2025-07)

• Verify and validate billing data, purchase orders, sales orders, and customer information, achieving 100% accuracy in invoice processing.
• Generate and post customer invoices in the accounting system within 24 hours of order confirmation, ensuring timely revenue recognition.
• Monitor and manage accounts receivable, maintaining over 95% of payments collected within agreed credit terms.
• Reconcile customer accounts and resolve billing discrepancies within 2 business days, reducing outstanding disputes by 20%.
• Review and validate Sage accounts receivable postings, ensuring debtor statements reflect accurate balances and improving financial reporting accuracy by 15%.
• Maintain and update billing records and documentation, supporting 100% compliance in internal and external audits.
• Collaborate with sales and customer service teams to ensure correct pricing and billing, preventing billing errors that could delay revenue by 10%.
• Process credit notes, adjustments, and refunds within 48 hours, maintaining accurate customer account balances.
• Support month-end and year-end closing, ensuring timely recognition of revenue and reconciliation of receivables.
• Ensure compliance with accounting standards, tax regulations, and internal controls, maintaining zero non-compliance issues.

Regional Accounts Payable Assistant - NexGen Fuel Works Limited - Nairobi, Kenya

(2025-02 - 2025-06)

• Entered supplier invoices accurately into QBO for Kenya and Tanzania, ensuring invoices are matched with purchase orders and delivery notes before booking.
• Recorded WHT deductions correctly for each customer and maintain an up-to-date WHT receivables ledger across Kenya and Tanzania.
• Supported the monthly close process by ensuring accurate data entry and account reconciliations.
• Implemented audit recommendations and compile supporting documentation to streamline external audit processes.
• Organized and maintain finance documents, including invoices, payment vouchers, and contracts, for ease of reference and compliance.
• Managed and maintain inventory records, recording material consumption in QBO and reconciling physical stock with system balances while flagging discrepancies for action.
• Assist in preparing monthly stock reports and coordinate stock counts with the Procurement and Logistics teams.
• Supported supplier and bank reconciliations to ensure smooth and accurate monthly financial closings.
• Prepared tax schedules, audit files, and compliance documentation to support regulatory requirements.
• Contributed to monthly and quarterly reporting for review and presentation to directors.
• Tracked operational expenses across Kenya, Uganda, and Tanzania branches to support financial oversight and budgeting.

Accounts Payable Assistant - Rodent kill Cleaning Company ltd - Nairobi, Kenya

(2017-07 - 2020-03)

• Reviewed and processed invoices, ensuring accuracy and completeness to support a smooth flow of financial transactions.
• Verified and reconcile employee expense reports, ensuring compliance with company policies and maintaining accurate financial records.
• Initiated vendor and supplier payments, coordinating with internal stakeholders to ensure timely and accurate fund disbursement.
• Maintained positive vendor relationships by responding promptly to inquiries, resolving concerns, and supporting favorable terms.
• Upheld organized financial record-keeping, maintaining structured filing systems for invoices, receipts, and financial statements to support efficiency and compliance.
• Conducted account and bank reconciliations, identifying and resolving discrepancies to ensure the accuracy of financial records.
• Supported compliance audits by ensuring completeness and accuracy of financial records, facilitating smooth audit processes and adherence to regulations.

Receivables Accountant - Rodent kill Cleaning Company ltd - Nairobi, Kenya

(2015-01 - 2017-06)

• Oversaw invoice processing, ensuring timely and accurate generation and delivery to customers, contributing to efficient revenue recognition and healthy cash flow.
• Drove collections of outstanding receivables by implementing proactive strategies and maintaining regular communication with customers, reducing delays in cash inflows.
• Implemented and enforced standardized invoice templates, improving consistency, clarity, and professionalism in customer communications.
• Conducted credit assessments on new and existing customers, establishing and actively managing credit limits to mitigate risk and safeguard company assets.
• Ensured compliance with credit policies and procedures, maintaining disciplined and secure accounts receivable management.
• Identified and implemented process improvements in invoicing and collections, streamlining operations and enhancing overall efficiency.
• Prepared and presented accounts receivable reports to management, providing clear visibility into invoicing totals, aging, cash receipts, and adjustments to support informed decision-making.
• Reviewed and validated accounts receivable postings, ensuring debtor statements accurately reflect outstanding balances and strengthening the accuracy of financial reporting.
• Resolved disputed accounts by negotiating effectively with customers, restoring payments to align with company terms while maintaining strong customer relationships.

Front Office Staff - Mombasa Club Ltd - Nairobi, Kenya

(2009-01 - 2012-08)

Bachelor of Commerce - Accounting and Finance - Strathmore University (2026-08)

Kenya Certificate of Secondary Education - Lady Sharon Academy (2002-01)