ACCOUNTS ASSISTANT - Jenga Feeds Ltd.
(2021-03 - 2025-08)
Recorded all financial transactions accurately, completely and in a timely manner in line with the Chart of Accounts through the accounting system.
- Assisted the Accountant in performing cash flow forecasting, budgeting and worked closely with the operations teams in monitoring expenditures, analyzing revenue & margins, variances and cost analysis.
- Maintained a system of accounts and kept books and records on all transactions and assets.
- Assisted the Accountant in preparing and analyzing accurate monthly financial and management reports, including income statement, balance sheet, budget and variance, projections and forecast, and cash flow.
- Negotiated prices and payment terms with key suppliers taking into account the company's working capital requirements and cash flow projections.
- Kept stock of raw materials and finished products.
- Prepared bank reconciliations and resolved reconciling items within set timelines.
- Petty cash management.
- Ensured completeness, integrity and accuracy of the general ledger through reconciliations, asset verification & monthly reviews.
- Managed the fixed asset register; run depreciation, amortization, disposal, and related postings.
- Captured all financial data in Quick Books with 100% accuracy and maintained up to-date, accurate and complete records for all financial transactions.
- Reduced cash outflow significantly by negotiating for credit limit extension and partial payments.
- Conducted periodic physical verification of assets and ensured all assets were tagged correctly.
- Prepared payroll, computed taxes owed, withholding tax, withholding V.A.T, statutory returns using I-Tax ensuring compliance with all stipulated deadline dates of submission.
- Timely retrieval of documents for audit assignments, recording them and ensuring they were returned to archives properly.
- Assisted the accountant with payroll and statutory deductions.
- Set up a user-friendly filing system for all accounting records which considerably improved record keeping, document retrieval time and optimal accessibility of information.
ACCOUNTS ASSISTANT - Oasis Healthcare Group Limited - Siaya - Siaya
(2020-01 - 2021-02)
Prepared error-free and timely periodic Financial and Management reports while ensuring their accuracy, completeness and conformance to the reporting standards.
- Monitored expenses in relation to budgets and ensured expenses were booked in the correct expense lines.
- Prepared accurate and timely monthly management report and accompanying schedules, worksheets, and narratives, including 'Budget vs. Actual' variance reports.
- Made projections on cash inflows and cash out flows to ensure healthy working capital for day to day running of the Hospital.
- Managed the Hospital petty cash i.e. reimbursements, daily reconciliations and processed the entries into QuickBooks.
- Posted invoices, payments expense accruals and other expenditure journals into the accounting system in QuickBooks while ensuring 100% accuracy.
- Verification of the insurance eligibility before treatment or admission of cooperate clients.
- Validated, updated and filed statutory returns and ensured tax compliance on all statutory obligations; including management of the facility's payroll.
- Timely and accurate reconciliations of Receivables and Payables on a regular basis.
- Ensured recurrent administrative expenditures was regularly captured and allocated as per budgeted figures in QuickBooks.
- Streamlined petty cash process by introducing controls that had a positive impact on its management leading to a decrease on audit queries on the same.
- Minimized credit risk exposure, improved cash flow and working capital by ensuring accurate and timely processing and payments of accounts receivable.
- Managed the banking process including reconciliations of the Bank Accounts and all controls around the entire cash and bank process.
- Processing of insurance claims and submission to the various insurance companies.
- Preparation of inpatient bills both for the cash and cooperate clients.
- Ensured that control accounts and cash books were reconciled, duly balanced and outstanding items fully accounted for in their rightful ledger accounts.
- Minimized overdrafts and loans by preparation of timely and accurate cash flow forecasts.
- Eliminated tax penalties through accurate and timely preparation & submission of statutory returns.
- Substantially reduced audit adjustments by recording transactions correctly.
ACCOUNTS AND ADMIN ASSISTANT - Sauti Kuu Foundation
(2018-06 - 2020-12)
Responsible for all aspects of accounting and financial reporting, cash management, setting budgets and monitoring spending funds requests, donor reporting and managing general administrative processes.
- Assisted in preparing and reviewing Project budgets to ensure only eligible costs were budgeted for, and all activities budgeted for were in line with the approved work plan / implementation plan.
- Timely and accurate preparation and submission of financial reports related to projects to donors based on the contractual expectations.
- Produced and regularly updated cash flow forecasts and ensured availability of sufficient funds to meet program commitments.
- Guided Budget holders on how to monitor their Budget Vs Actual expenditures resulting to minimized request for re-classing expenses to near 0%.
- Supported programs with continuous monitoring of actual spend and projected spend against agreed budgets to ensure all donor and internal requirements were met.
- Received and reviewed field activity accountability documents for consistency, completeness and accuracy of documentation for purposes of ensuring proper posting to the correct project budget item.
- Verified completeness, accuracy, validity and legitimacy supplier documents before making payments.
- Recommended budget realignment where there was budget savings as well as overruns which minimized variances and unspent balances at the end of the project.
- Updated Projects expenditure into Quickbooks, ensuring it was properly and accurately coded and captured into the correct budget lines.
- Fixed assets register management i.e. recorded fixed asset acquisitions, depreciation and disposal.
- Ensured a smooth audit process by preparing audit schedules and availing all the documentation required (timely retrieval of documents for audit assignments).
- Provided a comprehensive, proactive and confidential administrative support in the Office to secure efficiency and optimize Office operations.
- Prepared and submitting statutory reports and tax returns related to the Projects on a timely manner.
- Maintained safe custody of project-related expenditure – receipts, vouchers, contracts and all project records in a neatly filed and easily retrievable manner.
Accounts Intern - Omollo H and Associates
(2017-01 - 2018-03)
Community Interviewer
KEMRI CGHR
