Violah Kandie

Results-driven Procurement and Supply Chain Professional with over 10 years of experience across the construction, engineering, infrastructure, project management, and retail industries. I specialize in strategic sourcing, contract management, supplier relationship management, inventory optimization, and procurement planning, delivering solutions that improve operational efficiency, reduce costs, and support sustainable business growth. Throughout my career, I have streamlined procurement processes, strengthened supplier partnerships, negotiated high-value contracts, and ensured compliance with organizational policies and regulatory standards.

Adept at leading cross-functional teams and driving continuous improvement, I implement procurement strategies that enhance operational performance and support timely project delivery. My goal is to build resilient supply chains, optimize business performance, and deliver measurable value that contributes to long-term organizational success.

PROCUREMENT LEAD - CONCISE PROJECTS LIMITED - Nairobi, Kenya

(2025-10)

• Developing and implementing procurement strategies aligned with organizational objectives and project requirements.
• Managing the end-to-end procurement lifecycle from requisition, supplier sourcing, evaluation, negotiation, purchase order issuance, and delivery.
• Coordinating the tendering process, including bid preparation, evaluation, vendor selection, and contract award.
• Negotiating supplier pricing, payment terms, and service level agreements to maximize value and ensure quality.
• Preparing, reviewing, and administering procurement contracts while ensuring compliance with company policies and legal requirements.
• Collaborating with project, finance, engineering, and operations teams to align procurement activities with business priorities and project timelines.
• Maintaining strategic relationships with suppliers, financial institutions, title companies, and other key stakeholders.
• Maintaining the Fixed Asset Register and conducting periodic asset verification to safeguard organizational assets.
• Managing store bin cards, goods receipt vouchers, issue vouchers, and inventory records to ensure accurate stock control.
• Monitoring inventory levels, conducting stock audits, and analyzing demand trends to support effective procurement planning.
• Controlling procurement, inventory, and project expenditures within approved budgets and Bills of Quantities (BOQs).
• Managing iTax and eTIMS compliance by ensuring timely statutory filings and adherence to regulatory requirements.
• Coordinating internal and external audits by preparing procurement documentation and implementing audit recommendations.
• Training and mentoring new staff on procurement procedures, inventory controls, compliance requirements, and company systems.
• Ensuring proper filing, documentation, and secure backup of procurement, financial, contractual, and company records.
• Streamlined procurement processes, improving efficiency and strengthening internal controls.
• Optimized supplier sourcing and negotiations, delivering cost savings while maintaining quality standards.
• Enhanced inventory accuracy and reduced stock variances through effective inventory controls and audits.
• Improved procurement planning, minimizing stock shortages and procurement delays through demand forecasting.
• Strengthened statutory compliance by ensuring timely iTax and eTIMS filings and audit readiness.
• Supported successful project delivery through timely procurement within approved budgets and BOQs.
• Standardized procurement procedures, improving governance and operational efficiency.
• Developed staff capability by training and mentoring team members on procurement best practices.

PROCUREMENT OFFICER - THOMAS & PIRON GRAND LACS / TWO GRAPES LIMITED

(2016-04 - 2021-12)

Managed procurement and supply chain functions to ensure the timely acquisition of goods, services, and works while maintaining compliance with organizational policies and regulatory requirements. Supported operational continuity through effective supplier management, inventory control, contract administration, budgeting, and procurement reporting.

• Oversaw the entire procurement process, from purchase requisitions and supplier sourcing to order placement, delivery coordination, and payment processing.
• Prepared and processed Local Purchase Orders (LPOs) and Local Service Orders (LSOs), ensuring timely approvals and supplier engagement.
• Contributed to tender planning, bid evaluations, tender openings, and supplier selection processes.
• Conducted market research and supplier assessments to identify reliable vendors and competitive pricing opportunities.
• Negotiated pricing, payment terms, delivery schedules, and service agreements to maximize value for money.
• Liaised with user departments to forecast procurement needs and coordinate timely acquisition of goods and services.
• Monitored supplier performance, addressed delivery challenges, and ensured adherence to contractual obligations.
• Cultivated strong supplier relationships while promoting ethical procurement practices and professional engagement.
• Processed supplier quotations, purchase orders, invoices, and payment documentation in line with procurement procedures.
• Recorded procurement transactions, supplier invoices, and payments using QuickBooks while maintaining accurate financial records.
• Maintained procurement records, supplier databases, contracts, and filing systems to support accountability and compliance.
• Verified physical inventory against system records and investigated inventory discrepancies.
• Collaborated with warehouse and finance teams to optimize stock levels and support inventory planning.
• Compiled procurement reports, expenditure analyses, costing files, and management information for decision-making.
• Supported budget preparation and monitored procurement expenditure against approved allocations.
• Coordinated procurement documentation for internal and external audits and addressed audit queries.
• Ensured adherence to procurement policies, statutory regulations, and internal control procedures.
• Processed statutory remittances, including NHIF, NSSF, and Tourism Levy, accurately and within deadlines.
• Guided and mentored procurement support staff through task allocation, supervision, and performance monitoring.
• Facilitated onboarding and training of new employees on procurement processes, systems, and compliance requirements.
• Enhanced procurement efficiency by streamlining purchasing workflows and improving coordination with internal departments.
• Reduced procurement lead times through proactive supplier follow-up and effective order management.
• Strengthened supplier relationships, contributing to improved service delivery and consistent supply availability.
• Improved inventory accuracy through regular stock verification and timely reconciliation of inventory records.
• Supported successful internal and external audit exercises by maintaining complete, accurate, and compliant procurement documentation.
• Increased financial accountability through accurate procurement record management and timely processing of supplier payments.
• Contributed to cost optimization by conducting supplier price comparisons and supporting favorable procurement negotiations.

BRANCH MANAGER - BETHANY BOOKSHOP

(2014-01 - 2014-12)

• Directed all branch operations, ensuring the achievement of sales, profitability, and customer service objectives.
• Developed and executed branch sales plans that increased revenue and strengthened market presence.
• Established sales targets and monitored individual staff performance against agreed KPIs.
• Monitored daily, weekly, and monthly sales performance, preparing management reports and recommending corrective actions where necessary.
• Led, coached, supervised, and appraised branch staff to enhance productivity, accountability, and overall team performance.
• Trained, mentored, and onboarded new employees on company policies, sales techniques, customer service standards, and operational procedures.
• Built and maintained strong customer relationships through exceptional service delivery and proactive customer engagement.
• Resolved customer complaints and service issues promptly, ensuring high customer satisfaction and retention.
• Coordinated promotional campaigns, product launches, merchandising activities, and seasonal displays to maximize sales opportunities.
• Identified new business opportunities by monitoring customer preferences, purchasing trends, and competitor activities.
• Ensured merchandise was attractively displayed and replenished to improve product visibility and customer experience.
• Fostered collaboration and effective communication among team members to enhance operational efficiency.
• Managed inventory levels by planning stock replenishment, conducting stock counts, and maintaining optimal stock availability.
• Implemented inventory control procedures that minimized stock losses, wastage, and obsolete inventory.
• Coordinated procurement requests with suppliers and head office to ensure timely stock replenishment.
• Conducted routine stock audits and investigated inventory discrepancies to maintain stock accuracy.
• Managed cash handling processes, banking, reconciliations, and petty cash in compliance with company financial procedures.
• Prepared operational, inventory, sales, and financial reports for management review.
• Controlled branch operating expenses and monitored budgets to improve profitability.
• Drove branch sales growth through targeted promotions and effective merchandising strategies.
• Enhanced customer satisfaction and loyalty by improving service quality and issue resolution.
• Reduced inventory variances by strengthening stock control and audit processes.

Certified Public Accountant (CPA) - KASNEB

Certified Procurement and Supply Professional (CPSP-K) - Kenya Institute of Supplies Examination Board (KISEB)

Bachelor of Business Administration - Procurement - Makerere University (2010-09 - 2013-06)

Uganda Advanced Certificate of Education (UACE) - Bubulo Girls High School, Mbale (2008-01 - 2009-12)

Kenya Certificate of Secondary Education (KCSE) - Bishop Birech High School (2004-01 - 2007-12)