Vivianfebriza

A highly organized and results-driven Human Resource professional with over 2 years of experience in managing human resource functions, including recruitment, employee relations, payroll, performance management, and staff development. Adept at fostering positive workplace cultures, supporting staff growth, and streamlining administrative processes to ensure operational efficiency. Possesses excellent communication, problem-solving, and interpersonal skills, with a strong ability to build relationships and resolve conflicts.

Known for attention to detail, multitasking capabilities, and a proactive approach to addressing challenges. Committed to contributing to organizational success by leveraging HR expertise and administrative support to drive productivity and employee satisfaction.

HR CLERK - Hotel Sapphire Limited

(2025-09 - 2026-04)

• Maintained and update employee records, personal files, and HR databases accurately and confidentially.
• Assisedt in the recruitment process by scheduling interviews, preparing interview documents, and communicating with candidates.
• Supported onboarding and induction of new employees, including preparation of employment documents and orientation materials.
• Prepared HR-related letters and documents such as contracts, confirmation letters, warning letters, and leave forms.
• Monitored employee attendance, leave records, and absenteeism reports.
• Assisted in payroll preparation by compiling attendance, overtime, and other payroll-related data.
• Ensured proper filing and safekeeping of confidential HR and administrative documents.
• Coordinated employee training schedules, workshops, and performance appraisal documentation.
• Handled staff inquiries regarding HR policies, procedures, and employee benefits.
• Supported disciplinary and grievance processes through documentation and meeting coordination.
• Managed office supplies inventory and ensure timely procurement of administrative materials.
• Coordinated office maintenance and ensure the workplace environment remains organized and functional.
• Received, recorded, and distributed incoming correspondence, emails, and office communications.
• Scheduled meetings, appointments, and maintain calendars for HR and administrative functions.
• Assisted in organizing company events, staff welfare activities, and internal meetings.
• Ensured compliance with company policies, labor laws, and administrative procedures.
• Performed any other HR and administrative duties as may be assigned by management.

Volunteered Assistant - Hotel Sapphire Limited

(2025-05 - 2025-08)

Provided administrative and operational support to the Human Resource department by maintaining accurate employee records, assisting in recruitment and onboarding, processing attendance and payroll data, and ensuring compliance with HR policies and procedures.

• Maintained and updated employee records, ensuring accuracy and compliance with HR policies.
• Processed and provided accurate employee attendance data for payroll, including leave approvals and time tracking.
• Assisted in interview preparations, inducted new employees, and coordinated onboarding schedules.
• Drafted employee letters, including transfers, show cause notices, terminations, and training certificates.
• Scheduled employee training sessions, prepared induction programs, and maintained training records.
• Handled staff inquiries and grievances, facilitated workplace cohesion, and assisted employees with clearance processes.
• Ensured employees had proper protective gear, monitored workplace cleanliness, and coordinated food handler certifications.
• Drafted memos, updated notice boards with events and policies, and submitted employee data to regulatory authorities.
• Planned and executed staff engagement activities such as Town Hall meetings and monthly birthday celebrations.
• Received and made phone calls, managed document dispatch, and supported day-to-day administrative tasks within the HR office.

Room Supervision (Internship) - Voyager Beach Resort

(2024-02 - 2024-08)

• Inspected storage areas for proper arrangement and hygiene standards.
• Assigned housekeeping tasks to staff and monitored performance.
• Ensured guest satisfaction through timely service and attention to detail.
• Followed hotel hygiene and safety standards.
• Coordinated and completed maintenance work orders.
• Maintained high standards of cleanliness and guest service excellence.

Human Resource Assistant (Attachee) - Health and Sanitation Department (Busia Refferal Hospital)

(2022-05 - 2022-08)

• Assisted in the recruitment and placement of new attachés across various departments.
• Processed training requisitions and managed staff development funds.
• Enrolled new employees into pension schemes.
• Processed employee payments and deductions (loans, SACCO welfare, etc.).
• Prepared and maintained employee leave records.
• Assisted in processing salary stoppages and refunds.

Diploma - Human Resource Management - Sigalagala

Certificate - human resource management - Sigalagala National Polytechnic (2022)

Kenya Certificate of Secondary Education (KCSE) - Busiada Girls High School