William Kababu

Stock Controller and Stocks Accountant with 5 years of experience keeping inventory accurate, financial records reconciled and supply chains dependable across FMCG, retail and technical operations. Works as a de facto data analyst, Accounts Payable and Accounts Receivable support specialist, and supply chain and operations specialist within every stock control assignment, turning delivery notes, invoices, return notes, credit notes, rebates, sales reports, order reports, intake reports, stock take reports, damages reports and ageing reports into decisions that protect margins, prevent stockouts and keep suppliers and management confident in the numbers. Applies FIFO stock rotation, weighted average costing, pricing analysis, stock forecasting, bookkeeping, invoice and payment tracking, credit note tracking, returns and GRN matching, and three-way matching to keep stock, cost and cash records aligned.

Skilled in Microsoft Excel, Power BI, Python and TypeScript for reporting automation and analysis.

Stock Controller / Stocks Accountant at Twiga Foods One (2025-09 – 2026-08)

• Kept inventory valuation trustworthy and finance decisions well-informed by reconciling monthly stock take results against system records and resolving variances before they reached the Head of Finance.
• Protected supplier payment accuracy and strengthened Accounts Payable controls by running three-way matching between purchase orders, GRNs and supplier invoices, and by tracking invoices, payments, delivery notes, return notes and credit notes through to resolution.
• Kept Accounts Receivable reporting and revenue visibility reliable by reconciling sales reports, order reports, returns, damages, credit notes and rebates, surfacing exceptions that would otherwise distort profit reporting.
• Gave commercial teams pricing decisions they could trust by applying weighted average costing and computing Gross Profit (GP) on Distribution Management System (DMS) and Soko Yetu app outputs.
• Acted as data analyst for the stock function, consolidating sales, order, intake, damages and returns reports into undersupply and damages-trend findings that fed directly into planning.
• Supported supply chain and operations planning by forecasting intakes from inventory level and ageing reports and applying FIFO-based rotation, keeping fast-moving stock available while limiting ageing and obsolete stock exposure.
• Maintained clean, audit-ready bookkeeping by using Microsoft Excel to clean raw records, match documents against GRNs and returns, investigate discrepancies and prepare management-ready summaries.
• Kept management decisions grounded in validated data by consolidating reports from multiple business software platforms and checking pricing, stock movement, supplier documents and sales performance before they reached decision-makers.

Stock Operations Consultant - External Auditor and Advisor at Hikvision Stock Operations (2024-03 – 2026-06)

Part-time

• Reduced financial and operational risk exposure by reviewing physical inventory evidence and supporting documents to uncover control gaps and documentation issues before they escalated.
• Gave management a clear, actionable path forward by preparing structured audit summaries of stock variances and documentation gaps, each paired with concrete follow-up recommendations.
• Closed the gap between physical and recorded stock by reconciling inventory against operational documents and system or spreadsheet records, sharpening exception-reporting discipline.
• Built stakeholder confidence in the numbers by communicating stock issues and their financial or operational impact in plain business language, with a clear next action attached to every finding.

Digital Literacy Officer / KNEC Sub-County Distribution Officer at Ministry of Education (2023-01 – 2024-02)

• Kept schools' ICT devices accountable and usable by managing device tracking and utilisation as Digital Literacy Programme Officer, then was trusted with the higher-stakes Sub-County Distribution Officer role for KNEC during the KCSE, KCPE and KPSEA national examination cycles.
• Prevented material shortfalls and disputes at exam centres by verifying every consignment against KNEC dispatch manifests, checking package counts, seals and documentation before secure storage, the same GRN-matching discipline used in stock control.
• Delivered examination materials to every assigned centre within strict security windows by coordinating timed distribution and maintaining custody logs consistent with KNEC chain-of-custody protocols.
• Closed out each exam session cleanly by reconciling dispatched materials against returned scripts and used materials, investigating discrepancies with the same variance-investigation discipline applied to stock take reconciliation.
• Passed every audit and security review by maintaining accountability records under strict oversight, applying documentation control and reconciliation practices directly transferable to inventory and stock control accounting.

Bachelor of Business Information Technology (BBIT) in Business Information Technology – Meru University of Science and Technology (2021-01 – 2022-12)

Kenya Certificate of Secondary Education (KCSE) – Kiriti Secondary School