Normanis Idris

To build a long-term career in Management, HR & Administration, Finance, Personal Assistant and Executive Secretary with opportunities for career growth. To use my skills in the best possible way to achieving the company’s goals. To solve problems in an effective/creative manner in a challenging position.

H&H CONSTRUCTION SDN BHD - HR ADMINISTRATION MANAGER

1st June 2022 - Until Present. (Kota Kinabalu, Sabah, East Malaysia)

 Strategic HR and Administration Planning.

 Overseeing the Recruitment Function.

 Setting, Monitoring and Achieving HR Targets.

 Managing the Payroll Function.

 Managing Recruitment, On-boarding, and Exit Procedures.

 Developing and Ensuring Compliance With Company Policies and Procedures.

 Running Employee Relations Programs.

 Overseeing the Office Management Function.

 Leading the HR and Administration Department.

 Coordinate with Finance Manager in the preparation of monthly Payroll.

 Advise Country Director on appropriate staffing levels and assist in budget preparation.

 Review employee final payments for accuracy and compliance with labour laws.

 Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

 Ensure smooth running of all administrative functions in the country office

 Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable

 Training, Development and Performance Maintenance

 Oversee the coordination and implementation of annual performance reviews

 Work with senior management to resolve employee relations issues pragmatically

 Investigate employee relations issues and work to ensure human resources-related decisions are consistent and fair

 Initiate, coordinate, and enforce systems, policies, and procedures

PERKASA CONSTRUCTION SDN BHD - HR & OPERATION EXECUTIVE

15th October 2021 - 24th May 2022. (Kota Kinabalu, Sabah, East of Malaysia)

 Directly under Group Operations Controller.

 Consult with employers and identify needs and preferred qualification.

 Interview applicant about their experience education and skills.

 Contact reference and perform background checks.

 Inform applicant about job details such as benefits and conditions.

 Hire or refer qualified candidates.

 Conduct new employee orientation.

 Process paperwork.

 Resolve issues between management and employees.

 Coordinate and supervise the work of specialist and staff.

 Direct disciplinary procedures.

 Oversee Recruitment and Hiring Process.

 Assisting the Head of Purchasing Dept for Workshop & Site Construction on ordering equipment, parts and building materials upon approval Head Purchasing by using MAXIMO MICROSOFT Systems.

 Providing instructions for drivers on their daily tasks as well as managing the logistics of the flow of things between their origin and final destination to meet the company’s needs.

DASHTI SANAT COMPANY – EECUTIVE SECRETARY

1st September 2019 - 13th March 2020, (Erbil, KRG – Iraq)

 Assists the President/CEO with daily Administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

 Conducts research on prospective corporate and foundation and evaluate current needs and assembles materials needed for the proposal.

 Administratively support HR & Administration Manager (recruiting support, documents formatting, surveys set up and other administrative tasks) draft emails and other correspondence as directed.

 Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.

 Assists the Admin Manager with the Bid qualification (Bid Go/No Go) process for new opportunities.

 Assists the Admin Manager to do the SOW related to the Bidder requirements.

 Assists the Admin Manager to compiled all information from the Procurement, Product teams, Finance commercial, Engineering teams, Transportation teams (delivery) and Legal.

 Assists the Senior Contract Officer during his absence , such as checking emails correspondence.

 Review and update existing contracts.

 Assists S. Contract Officer to maintain organized systems of physical and digital records and filings.

 Ensure all deadlines and conditions described on contracts are met (e.g. payments and shipping's)

TREVI S. p. A. - EXECUTIVE SECRETARY

1st December 2016 – 26th August 2019, (Mosul Dam Project, Nineveh, Iraq)

 Provide administrative and clerical support to department, Managers or individuals.

 Assisting the Finance Manager in preparing budget forecasts, tracking payments (internal/external), invoicing and schedule meetings with suppliers submission of reimbursement claims and other matters related to Finance.

 Schedule meetings and arrange conference room.

 Alert managers about cancellations or new meetings & etc.

 Manage the travel schedule, leave & hotel for the Project Management Managers.

 Managing the requirements/request from the High Level position (VIP) of Ministry of Water Resources (MoWR) from their HQ in Baghdad and as well from Mosul Dam office, such as theirs staff’s accommodations during their stayed inside the camp, meals, transportation & e.t.c.

 Coordinates with the Camp Manager/Camp Boss on accommodations & meals for VIP guests, USACE and Military and as well as others visitors.

 Managing expatriate workers 3rd Country National (TCN) & Sub-Contractor for their ticket & hotel reservations as well for their transportation (from Camp to airport or hotel/airport to hotel or Camp).

 Handle information requests from others Mangers level (Security Manager, HR Manager, Finance Manager, Construction Manger, HSE Manager, Technical Manager, Integration Manager, Camp Manager, Italian Army, U.S. Army and USACE (U.S. Army Corp. Engineer) & AECOM (Architecture, Engineering, Construction, Operation, and Management).

 Compile the outgoing and incoming mails into Arch flow system and Google Drive.

 Manage Spread Sheets.

 Coordinates office Management activities, and assist the Project Manager or the Area Manager on letters to be translated from (English/Arabic or Arabic/English) with the Translator Teams.

 Directly appointed by the Project Manager to assign and carry out all tasks for nonprofits for charitable purposes during the duration of the project. All tasks and projects carried out by the organization must be in accordance with the guiding principles provided by the Management. Where all funds will be donated to two parts, the first to a local school on the Mosul Dam, such as repairing the school building, buying new desks and chairs.

While the second donation will donated to an orphanage managed by the Church.

 Directly collaborating with Italian Army related to badges, arranging schedule interview for new employment related biometric, & etc.

 Directly collaborating with U.S. Army Corps of Engineers (COL, USA – Commander M.D., Task Force, Resident Engineer, Project Executive).

 Directly collaborating with United States Army Security Forces (SECFOR), Team of Alpha Company, 1st Battalion, 8th Infantry Regiment, 3rd Armored Brigade Combat Team, 4th Infantry Division.

 Directly received request/instruction from Top Level of the Ministry of Water (Baghdad & Mosul Dam Office) for their needs (ticket, hotels & transportation, etc.).

 Determine matters of top priority and handle accordingly

 Maintain office procedures / Greet and receive visitor.

 Assist Security Manager related with the movement of arrival and departure for all expatriate workers and TCN staffs, Sub-contractor’s personal and coordinate with the CPO (Certified Protection Officer).

 Operate office equipment, coordinate committees and task forces.

 Directly involved related with MOBILIZATION consists of preparatory work and operations necessary for the movement of personnel, equipment, supplies, and incidentals to project site; for the establishment of offices, buildings, and other facilities necessary for the work; for visa permit, tickets, hotels, transportation schedules and other operations.

 Directly involved related with the DEMOBILIZATION with the Top Management Team, arranging deployment/removal of all the Contractor’s staffs from the Site and Sub-subcontractor’s personnel, such as Exit Visa, tickets, Hotels & Transportation Schedules, supplies, files/documents, office materials, temporary facilities and construction equipment.

CITADEL ENGINEERING COMPANY – ADMIN, HR & FINANCE

6th January 2016 – 17th October 2016 – (Italian Village, Erbil, KRG, Iraq)

 The reception & front of house functions e.g. first point of contact services

 The physical infrastructure for the operations e.g. premises, equipment and assets.

 The administrative function e.g. records management, inwards & outwards mails, purchasing, diary management.

 Work with CEO to contribute to HR Management Issues including, recruitment, induction, the planning and facilitation of training of staff and development, job description, conditions of employment, annual leave, payroll, etc.

 Process claims & maintains appropriate records.

 HR Record Keeping.

 Work with all staff to ensure efficiency and effectiveness and continuous improvement of all systems & services including preparation of procedures and documentation as required.

 Preparation management reports and actual against business plan & budget as required.

 Provide management reporting to CEO and Finance Audit.

 Create and implement financial policies guarantee operational efficiency.

 Oversee the preparation and planning of budgets.

 Maintain records and receipts for all daily transactions.

 Ensure financial records are kept up-to-date with the latest transactions and changes.

 Contribute to financial audits.

 Monitor bank deposits and payments.

 Perform periodic financial analysis to detect resolve problems.

 Prepare balance sheets and invoices (QuickBooks).

 Processing Invoices, Payroll, vendors payments, payable & etc.

 Receive instructions from the CEO to provide payment through bank remittance transactions for the purpose of purchasing equipment from abroad

 Produce & issues pay slips, maintain all payroll records.

 All other duties as assigned.

GSL SKY LINKS COMPANY – LOGISTICS & STORE MANAGEMENT

28th January, 2015 –5th January, 2016 (Ainkawa Main Str, Erbil, KRG, Iraq)

 Prepare Quotation, Delivery Note and Invoice for customer by using Quickbooks.

 Update the Inventory System.

 Collaborate & monitoring with Store Staffs on purchasing goods and be sure all goods.

 Arrange warehouse, catalog goods, plan routes and process shipments (incoming/outgoing).

 Planning and managing logistics, warehouse, transportation and customer services.

 Directing, optimizing and coordinating full order cycle.

 Resolve any arising problems or complaints.

 Comply with laws, regulations and ISO requirements.

 Coordinate with Finance department on invoicing and accounts matters.

SAFE ENERGY COMPANY – LOGISTIC & FINANCE MANAGER

9th March, 2014 – 21st September, 2014 (Atconz Village, Erbil, KRG, Iraq)

 Manage the end to end financial planning, accounting, forecasting, and analysis of Logistics costs.

 Collaborate with the Operations Services team on Logistics cost inputs for annual plan, long range plan and forecast.

 Oversee preparation of account analysis and reconciles General Ledger COGS account activity, as required.

 Oversee reconciliation of Finished Goods and In-transit Inventory.

 Provide recommendations to senior leadership regarding risks/opportunities regarding forecast, long range plan, and annual plan.

 Manage and complete month-end reporting packages; reporting responsibilities include ensuring results are reported in a timely and accurate manner, as well as communicating with various users of this information to explain trends or variations from expectations and provides additional detail as necessary.

 Lead monthly meeting with the Operations Services leadership team to review financial results.

 Assemble, analyze, and evaluate data to facilitate cost reductions.

 Participate in the Innovation process to provide Logistics cost estimates for all projects that cycle through the Stage Gate process.

 Oversee the process for loading and validating all standard costs.

 Support continued compliance with Sarbanes-Oxley. processes as well as any specific corporate and external audit needs.

 Support and lead, as applicable, Operations Services strategic initiatives as assigned.

 Provide leadership and development for a direct report.

MAWAD LTD – PERSONAL ASSISTANT TO DIRECTOR

April 1st 2013 – February 15th 2014 (PWTC, Kuala Lumpur, West Malaysia)

 Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.

 Manage Director’s travel arrangements (including visas/accommodation).

 Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

 Maintain Director’s office systems, including data management and filing.

 Maintain records of Director’s contacts.

 Screen calls, enquirers and requests, and deal with them when appropriate.

 Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.

 Produce documents, briefing papers, reports and presentations for the Director.

 Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, per-meeting briefings and meeting papers.

 Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.

 Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.

 Meet and greet visitors at all levels of seniority.

 Supervise all Trust incoming/outgoing mail.

 Any other duties as may reasonably be required by the Director.

Syarikat Falida Motor (S) Sdn Bhd – Accounts Executive cum Secretary

March 1st 2009 - February 28th 2013 (Kuala Lumpur, West Malaysia)

 Handling all activities in accounts payable and receivable.

 Ensured timely payments of Vendors Invoices.

 Assisting on completion and maintenance of general ledgers.

 Responsible for negotiating past due accounts.

 Handled all activities in account payable such as payrolls, EPF, PCB & SOCSO and receivable.

 Maintained records of import, export and supply chain compliance in accordance with Royal Customs Malaysian government regulations.

 Reconciled discrepancies and audit import and export compliance and accuracy.

 Developed policies and procedures to assure compliance with import & export laws.

 Obtained documents and information with Royal Customs Malaysia Department such as Duty Payment and PEKEMA (Persatuan Pengimport & Peniaga Kenderaan Melayu).

ABLE AUTOMOBILE (S) SDN BHD – ADMIN OFFICER

February 1st 2006 – February 28th 2009 (Kota Kinabalu, Sabah, East Malaysia)

 Perform office Management duties, oversees the maintenance of personnel and fiscal records.

 Prepare financial reports, reviews purchase, vouchers and other financial documents.

 Responsible for the procurement of supplies , maintenance of inventory records including Supervision of staff’s Performing these functions.

 Interprets statutes, regulations, policies and procedures and communicates the interpretation to the general public and higher officials such as Attorney and law enforcement personnel.

UMW Toyota (M) SDN BHD – ADMIN cum SECRETARY, AFTER SALES SERVICES DIVISION

March 1, 1996 – Sept 30, 2000 (Kota Kinabalu, Sabah, East Malaysia)

 Serve as Secretary to the assigned Manager, greet visitor and answer telephone, provide information, keyboard correspondence and related matters, prepare and maintain files and records.

 Prepare general correspondence, memorandums, reports schedules, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction.

 Answer correspondence as directed by Manager.

 Maintain appointment calendar, schedule, appointment, conferences and meeting.

 Check and review a variety of data of accuracy, completeness and conformity to established standards and procedures. Collect and prepare data for records and reports.

 Compile and produce statistical information and reports.

 Perform multi-pragmatic tasks successfully. Maintain filing system as required by Manager.

 Operate standard office equipment to include word-processing and date processing equipment, copiers, laminators, etc.; maintain confidential information of office related information.

UITM

Postgraduate

Level – Degree

Field - Bachelor Business of Administration & Finance

KINABALU COMMERCIAL COLLEGE

Level – Diploma

Field - Economics

SMJK STELLA MARIS CONVENT

Level – SPM

Field – Science Stream