Executive Assistant at Bayo Ojo & Co. (2022-11 – Present)
Managed executive productivity and communications for C-level leaders
- Optimized executive productivity by managing over 150+ meetings, travel plans, and high-priority deadlines monthly using tools like Google Calendar, Zoom, and project management software resulting in a 30% increase in time efficiency for C-level leaders
- Streamlined communication workflows by professionally handling 200+ weekly emails, preparing executive reports, and coordinating across internal teams and external stakeholders enhancing response time and stakeholder satisfaction by 40%
- Delivered high-impact administrative and project support, including document management, presentation creation, and confidential data handling ensuring 100% on-time task completion and contributing to the successful execution of key projects and client deliverables
Executive Assistant/Operations Officer at Anaebo Global Services (2021-09 – 2022-10)
Managed administrative operations, scheduling, and facility management for 50 staff and 10 senior managers
- Successfully managed over 50+ appointments and meetings per week, ensuring 100% scheduling accuracy and minimal conflicts
- Managed administrative tasks for 50 staff and 10 senior managers, ensuring smooth operations, ensuring that internal communications channels like the Closed User group (CUG) lines are up and running efficiently
- Efficiently handled calendar and email management for senior managers, enhancing productivity
- Liaised with customers, staff, Vendors and key stakeholders to ensure smooth communication and address concerns promptly
- Maintained and organized a database of over 450 customer records, ensuring 100% accuracy and up-to-date information for seamless operations
- Scheduled and pre-set three conference rooms daily, ensuring every meeting started on time and remained interruption-free
- Oversaw generator fueling, servicing and vendor contracts, keeping the office powered through 100% of grid outages
- Supervised 25 truck drivers across our 4 branches in Abuja (Garki, Gwagwalada, Suleja, Mararaba) and a fleet of 6 private vehicles; launched a preventive-maintenance calendar that cut annual repair costs and extended vehicle life cycles
- Managed all utilities (power, water, internet), rent, service charges and statutory levies, clearing 100% of bills before due dates and resolving facility issues within 24 hours on average
- Arranged cost-effective flights, visas and hotel bookings for directors and partners, delivering average trip savings of 15% while maintaining seamless meet-and-greet support
- Provided end-to-end logistics for staff road trips and on-site functions of up to 150 guests, earning positive feedback for efficiency and attention to detail
- Maintained accurate registers for furniture, IT hardware and consumables, enabling cost-effective asset allocation and timely replenishment
