Ezeala Jane

To fashion out more creative ways of sustaining profitability with existing staff and facilities to achieve managerial standards and goals. With my strong organizational and analytical skills in situation to achieve success, I have initiative and can independently or as a team get on well with people at all levels, easy to make good relationships, adaptable and quick to learn new skills.

Document Controller at Sterling Oil Exploration (2023-10 – Present)

• Ensured that all project and departmental documents were properly controlled, versioned, and archived according to the document management policy.
• Excellent communication and interpersonal abilities, fostering teamwork across departments and external partners.
• Established and managed document distribution matrix and document control register.
• Effectively managed and maintained proper documentation systems to ensure accuracy and accessibility.
• Demonstrated strong attention to detail in organizing and updating technical documents, drawings, and correspondence.
• Strong coordination skills with internal teams and external stakeholders to ensure document flow is timely and accurate.
• Adaptable to different documentation software and tools (e.g., SharePoint, EPICOR, EDMS, etc.).
• Consistent follow-up and version control to ensure all team members are working with the latest approved documents.
• Maintained an organized and systematic filing system that ensured all project and administrative documents were easy to locate and access when required.
• Transmitted documents, organized revisions and tracked changes.
• Ensured proper classification, labeling, and storage of both physical and electronic documents in accordance with company procedures.
• Demonstrated consistency in filing and retrieving documents promptly, supporting smooth project and departmental operations.
• Streamlined the document filing structure, significantly improving retrieval speed and accuracy across the department.
• Successfully digitized and indexed key project documents, reducing physical storage needs and retrieval time.
• Maintained a record of all outgoing and incoming files, enabling quick tracking and minimizing document loss.
• Successfully managed the distribution of technical documents, vendor data sheets, and drawings, ensuring version control and traceability throughout the project lifecycle.
• Coordinated document circulation between Engineering, Procurement, and Site Teams, which improved collaboration and reduced communication gaps.
• Implemented a clear document transmittal system that enhanced accountability and tracking of all distributed files.

Document Controller at Chemie-Tech DMCC (2018-11 – 2023-12)

• Scanned, filed and transmitted various documents and adhered to digital filing procedures.
• Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
• Established and managed document distribution matrix and document control register.
• Coordinated document exchange between departments, contractors, suppliers and customers.
• Liaised with project teams, vendors and third parties on documentation flow.
• Used Adobe Acrobat, PDFSam and Nitro Pro for document management and enhancements.
• Carefully reviewed all documents and reports for completeness and accuracy.
• Managed technical documentation flow of engineering, project management and construction activities.
• Modified and maintained tools to support operations and business process creation using Adobe Acrobat, SharePoint, Excel and Microsoft capabilities.
• Transmitted documents, organized revisions and tracked changes.
• Worked with internal team members to remedy issues with pre-emptive solutions.
• Maintained organized and efficient document flows by using excellent planning and multitasking skills.
• Completed transmittal logs and stored in files for specified durations.
• Converted documents from one application to another, including cleaning, formatting and applying styles as needed.
• Ensured proper classification, labeling, and storage of both physical and electronic documents in accordance with company procedures.
• Demonstrated consistency in filing and retrieving documents promptly, supporting smooth project and departmental operations.
• Streamlined the document filing structure, significantly improving retrieval speed and accuracy across the department.
• Successfully digitized and indexed key project documents, reducing physical storage needs and retrieval time.
• Maintained a record of all outgoing and incoming files, enabling quick tracking and minimizing document loss.
• Successfully managed the distribution of technical documents, vendor data sheets, and drawings, ensuring version control and traceability throughout the project lifecycle.
• Coordinated document circulation between Engineering, Procurement, and Site Teams, which improved collaboration and reduced communication gaps.
• Implemented a clear document transmittal system that enhanced accountability and tracking of all distributed files.

Supervisor at Sasforde Energy Limited Company (2017-11 – 2018-10)

• Conducted routine inspections of incoming materials to check quality.
• Applied strong leadership talents and problem-solving skills to maintain team efficiency and organize workflows to meet any daily demand.
• Developed training, task and process guidelines and communicated clear and concise directions to employees.
• Identified individual employee's unique work styles and adapted management methods.

Secretary at Sasforde Energy Limited Company (2015-03 – 2017-09)

• Maintained office supplies inventory by checking stock and ordering new supplies as needed.
• Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Provided clerical support to the company employees by copying and filing documents.
• Completed accurate daily bills, documents, reports and invoices.
• Performed office-related support tasks and clerical functions.
• Updating physical records and digital files to maintain current, accurate and compliant documentation.

First School Leaving Certificate – Royal Priests Int'l School, Okpulor, Oyigbo, Rivers State

Junior School Certificate Examination – Charismatic Renewal Ministries Int'l College, Mgbirichi

West African Examination Council – Blessed Child Int'l School, Umuebule, Rivers State

Diploma in Interior design & Business Mgt – Simplinteriors School of Interior Design and Business Mgt

Course in Document And Record Management with EDMS – Udemy Online School