Logistics Assistant (Base Logistics Supervisor B3)
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I currently serve as the Base Logistician at SOLIDARITES INTERNATIONAL in deep field area, Monguno LGA, Borno State.
I have over 5 years of progressive work experience as a Store Officer, Logistics Assistant with International NGOs.
I have experience in stock management (racking and shelving) and stock valuation (Market Analysis and Bid Analysis) safety procedures in store management, fleet management, Digital Communication Policy, Gadget management (Facilities and equipment) raising of PL, pre-qualification of vendors with a strong focus on reception of consignment, tracking of stocks, daily stock follow up and Risk Management.
I have significant work experience and potential for this role.
I am a Graduate of Public Administration University of Maiduguri, Borno State.
I also hold a diploma Certificate in Business Administration from Ramat Polytechnic, Maiduguri, Borno State
I promote strong organizational culture to ensure smooth and efficient working environment.
With my vast experience in Store Management, Warehouse Management and Logistics Management.
I am well equipped for this role.
I understand the zero tolerance on PSEAH: The six (6) core principles adopted in 2002 by The Inter-Agency Standing Committee Task Force on Prevention and Response to Sexual Exploitation, Abuse and Harassment. The Whistle Blowing Policy, the principle of “DO NO HARM” I understand the corruption and fraud prevention policy. The Money Laundry Regulation of 2007 and proceeds of crime act 2002.
I will ensure all my work is properly archived, maintain both electronic and physical filing systems, ensuring that all documents are easily accessible for Logistics, audit and other administrative functions.
I have excellent Emotional Intelligence. I am gender sensitive. I am calm and collected. I work with teams, and I understand priority areas and deadlines.
I manage resources efficiently and effectively to achieve organizational goals and objectives.
With clear understanding of Logistics and Ware Housing role in an emergency, recovery, transitional, development and long-term sustainable solution to hygiene, health and shelter, I am in good position to understand the dynamics and evolving issues in all areas of interventions, collaborating with other implementing partners in areas of common interest.
I build and maintain effective relationships with team members, colleagues, external partners and supporters.
I value diversity and I see it as a source of competitive strength.
I am very creative, and I encourage innovations towards solving Logistics issues.
I have proven integrity and a track record of excellence in all my private and professional engagements.
I encourage openness, transparency, probity and accountability.
I am dynamically sound in Logistics function.
I am a fast learner, easily adaptive with strong assimilation capacity.
I know my target indicators and how to monitor them based on the logistics forecast of the project.
Role: Logistics Assistant (Base Logistics Supervisor B3)
NGO: Solidarites International, Mongono Base, Borno State.
Update price lists and vendor databases.
Control Solidarites International purchase procedures.
Verify and process quote requests and IOFs.
Check payment documents as per the procurement checklist before submission to finance.
Follow up supplies and organize for delivery of materials.
Conduct regular market surveys to identify suitable and reliable suppliers and service providers.
Maintain updated vendor database at the area level.
Compose and archive purchase folders.
I Check procurement documents (Bid analysis, Purchase orders Payment documents and submit to signatories for verifications and approvals.
Implement purchases, monitoring adherence to validation regulations and procedures.
Check payment documents as per the procurement checklist before submission to finance.
Follow up supplies and organize the delivery of materials.
Conduct regular market surveys to identify suitable and reliable suppliers and service providers.
Maintain updated vendor database at the area level.
Check payment documents as per the procurement checklist before submission to finance.
Follow up supplies and organize for delivery of materials.
Conduct regular market surveys to identify suitable and reliable suppliers and service providers.
Maintain updated vendor database at the area level.
Negotiate prices, deadlines and methods of delivery.
Ensure that relationships with suppliers are monitored
Assist in the planning and execution of maintenance and repair work on mission vehicles.
Draw up the vehicle schedule.
Ensure that a complete breakdown kit is available on board all vehicles.
Check that vehicle logbooks are in place and are used correctly.
Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles.
Prevent misappropriation of petrol and spare parts.
Monitor the administrative documents for all vehicles
Management of equipment/telecommunications
Assist in installing and securing materials.
Assist in monitoring and maintaining materials.
Organize training sessions in the use of means of communication.
Management and monitoring of IT equipment
Update antivirus software.
Provide teams with adequate means for data backup.
Ensure the maintenance and correct use of IT equipment.
Management of supplies.
Supervise the maintenance and securing of warehouses.
Support the logistics officer in carrying out stock checks and physical inventories.
Assist in the recruitment process and in evaluating the members of the logistical team.
Conduct Performance Appraisal (EAP) For all the logistics team
Establish team schedules in conjunction with the logistics Manager.
Ensure constant on the job logistics training.
NGO: Solidarites International, Mongono Base, Borno State.
Date: 2019-2023
Maintenance of Building, storage Spaces and stored equipment
Monitor the storage facilities/ infrastructures/ tools and equipment both from inside and outside: locate damages and propose the necessary repairs.
Initiate and control use of PPEs, manage tools and equipment.
Supervise cleaning and regular disinfection of storage spaces.
Planning for casting and ordering of adhoc bulk spare parts orders.
Introduce protection against insects and pests inside the storage spaces and apply treatment upon the first sign of infection.
Ensure adequate ventilation of the spaces and keep the stocks clean.
Ensure the equipment and machines used by teams are cleaned before returning to storage.
Monitor the quality of products at the time of receipt. Put aside non-attention or infected products and report to the stock manager.
Report any irregularity and Issues spare parts to logistic assistant.
Upon request conducts spot check of sub-delegation fleet stock location to support team in spare-parts storage, handling, planning, and issuance SOPs.
Regularly monitor the quality of products during storage. Pay special attention to expiration dates.
In conjunction with stock manager, make provisions for the staff and necessary equipment for loading/uploading.
Supervise the team of daily workers charged with storage activities.
Storing all goods, labeling, tagging, packaging and stacking them appropriately.
Reporting losses, damages, or any such discrepancies may be noticed to stock manager.
Draft or complete dispatch and receipt documents in compliance with Solidarities International standards.
Monitor and record all incoming and outgoing foods, goods and equipment.
Maintain updates weekly and monthly inventory lists.
Participate in monthly stored goods and equipment, physical inventories and reconciliation with what should be in stock.
Apply all the SI stock management procedures and make sure that all the stock management from are in place.
Ensures that all cold chain items must be always kept under proper storage conditions and will therefore be prepared at the last minute just before dispatch
Monitor the temperature of the warehouse and ensure that products requiring cold chain (vaccines) are always stored at a suitable temperature (between +2°C and +8°C) - manually record T twice daily - Reports any deviation, using the cold chain breech report.
Maintains physical and digital records according to standard guidelines considering update the Relief Item Tracking Application daily to reflect all transactions (new requests, receipt of goods, and release of goods) based on complete documentation; maintain physical records per individual request/consignment per Service User.
Filling of waybills, consignment reports, laborer’s pay sheet as well as any relevant document for proper record keeping and documentation.
Good knowledge of service request form (SRF) and request order form (ROF).
Waybill management, and well interpretation and proper filling.
Implement team safety measures as determined by the coordination team.
Train teams in safety rules and procedures.
Pass on any security-related information to his/her line manager.
Inform the Store Manager of any problems arising in the course of the work, particularly regarding damage, loss, attempted break-ins or theft in the warehouse.
Daily stock inventory report to the logistics assistant.
Weekly stock inventory report to the Logistics Assistant.
Assist the store manager for monthly physical inventory of the whole stock.
ORG: Federal Neuropsychiatric Hospital Maiduguri.
Date: 2017-2018
Managing office supplies stock and placing orders.
Preparing regular financial and administrative reports.
Administration of organization database.
Maintain and update organization database.
Organize a filing system for important confidential organization documents.
Update office policies as directed by the admin officer.
Maintain organization calendar and appointments.
Book meeting rooms as required.
Distribute store correspondents (letters Emails and packages)
Arrange travel and accommodation.
Schedule in-house and external events. Support onboarding and integration of new hires
Support in performance management and staff development.
Support in staff management and administration.
Maintain staff database (timesheet, leave and other benefits).
Document control for all HR filing systems and catalogue HR materials.
Assist with payroll management.
Support exit management.
Assure proper use and functionality of office equipment.
Supervise cleaners and cooks.
NGO: INTERNATIONAL COMMITTEE OF RED CROSS
Date: AUG 2016 – NOVEMBER 2016
Delivery of food and non-food items to various rural areas in Borno state.
Engage in counting and arrangements of cartons, foodstuffs and non-food items.
Loading, offloading and receiving of goods at the warehouse.
Coordinating fellow coworkers’ activities in the warehouse.
Monitoring the storage of food and non-food items in the warehouse.
Reporting back to the storekeeper in charge of the warehouse.
B.Sc. Public Administration, University of Maiduguri, Borno State, 2016.
Diploma, Business Administration, Ramat Polytechnic, Maiduguri, Borno State, 2011.
