Juliet Okpala

Highly organized Executive Assistant with experience supporting senior management, coordinating business operations, managing stakeholder relationships, and ensuring efficient day-to-day administration. Skilled in executive calendar management, meeting coordination, travel arrangements, report preparation, project support, and confidential document handling. Proven ability to manage competing priorities, supervise support staff, coordinate projects, and maintain strong relationships with clients, vendors, and internal stakeholders.

SALES & ADMINISTRATIVE OFFICER at Valjes Properties (2025-09 – 2026-08)

• Manage client inquiries and provide information on available properties and investment opportunities.
• Coordinate property inspections, site visits, and client appointments.
• Maintain accurate records of client interactions, transactions, and follow-up activities.
• Prepare administrative reports, correspondence, and documentation to support daily operations.
• Assist clients throughout the sales process by responding to inquiries and providing timely updates.
• Liaise with internal teams to ensure smooth communication and efficient service delivery.
• Organize meetings and support management with scheduling and administrative coordination.
• Monitor client databases and ensure proper documentation of records.
• Support office operations through document management, filing, and record keeping.
• Build and maintain positive relationships with clients and prospective customers.

EXECUTIVE ASSISTANT at Limeswood International Company Limited (2024-07 – 2025-07)

• Provided comprehensive administrative and executive support to senior management, ensuring smooth daily operations.
• Registration of permits and Licenses, Assisted in getting NCEC Certificate, updated record for DPR/NUPRC/NCMDB.
• Managed executive calendars, appointments, meetings, and stakeholder engagements.
• Coordinated schedules and resolved calendar conflicts to maximize executive productivity.
• Prepared meeting agendas, recorded detailed minutes, tracked action items, and followed up to ensure completion.
• Drafted, reviewed, and managed reports, presentations, memos, emails, and executive correspondence.
• Handled confidential records, business documents, and sensitive information with professionalism and discretion.
• Served as the primary liaison between management, staff, clients, vendors, and external stakeholders.
• Coordinated domestic and international travel arrangements, including accommodation, transportation, visas, and itineraries.
• Supervised the Front Desk Personnel and Office Assistant, ensuring efficient administrative support and office operations.
• Supported recruitment activities including candidate screening, interview scheduling, onboarding coordination, and personnel documentation.
• Coordinated company meetings, staff training sessions, management engagements, and corporate events.
• Oversaw office supplies procurement, vendor relationships, and facility-related administrative activities.
• Developed and maintained organized filing systems for both physical and electronic records.
• Prepared management reports and departmental updates to support business operations.
• Improved administrative workflows and contributed to operational efficiency across departments.

EXECUTIVE ASSISTANT & OPERATIONS COORDINATOR at Dream Gift Collection (2022-09 – 2024-06)

• Coordinated day-to-day business operations and provided executive-level administrative support.
• Managed schedules, appointments, meetings, and business priorities to ensure efficient workflow.
• Coordinated procurement activities, supplier negotiations, and vendor relationships.
• Maintained operational records, business documentation, and inventory reports.
• Managed communication with customers, vendors, and stakeholders while ensuring timely follow up.
• Oversaw project timelines and coordinated activities to ensure successful execution of deliverables.
• Assisted in planning and coordinating gifting projects, events, and client engagements.
• Conducted market research and competitor analysis to support business growth initiatives.
• Monitored budgets, tracked expenses, and maintained procurement records.
• Coordinated logistics and delivery schedules to ensure customer satisfaction.
• Developed systems and processes that improved operational efficiency and organization.
• Built and maintained strong relationships with suppliers, customers, and business partners.

ADMINISTRATIVE & CUSTOMER ENGAGEMENT SPECIALIST (REMOTE) at Solo.com (2021-09 – 2023-12)

• Managed customer communications and engagement across digital platforms.
• Responded promptly to inquiries and ensured positive customer experiences.
• Organized and maintained digital content, records, and communication materials.
• Coordinated content scheduling and supported marketing campaigns.
• Assisted with community management and audience engagement initiatives.
• Maintained accurate documentation and supported daily administrative activities.
• Contributed to growing the brand's online presence through consistent customer interaction.
• Monitored customer feedback and escalated issues when necessary.

B.Sc. in Estate Management – University of Nigeria, Nsukka (UNN) (2018 – 2024)