Ogbugbu, Akpobari Frank
Executive Assistant | Administrative & Financial Operations Support | 11+ Years Partnering with Senior Leadership
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About
Administrative and Executive Support Professional with 11+ years of experience supporting senior executives in fastpaced, on-site, and remote environments. Skilled in executive calendar and email management, stakeholder communications, financial administration (budgeting, expenditure monitoring, and data reporting), office management, and electronic records management. Holds a B.Sc. in Finance and Banking and is proficient in Google Workspace, Microsoft 365, Monday.com, and virtual collaboration tools.
Experience
Rivers State Independent Electoral Commission (RSIEC) | Port Harcourt, Nigeria
Confidential Secretary to the Commissioner, Works and Estate Department Jul 2025 – Present
● Provide direct administrative and executive support to the Commissioner overseeing Works and Estate matters
● Manage the Commissioner's schedule, appointments, meetings, and official engagements
● Draft, review, and process official correspondence, reports, memoranda, and briefing notes
● Coordinate departmental meetings, prepare agendas, record minutes, and monitor implementation of action items
● Maintain confidential records, documents, and files relating to departmental operations and projects
● Liaise with internal departments, contractors, consultants, and external stakeholders on behalf of the Commissioner.
● Monitor and track administrative activities to ensure timely execution of departmental objectives.
● Improved document management and record-keeping processes, enhancing accessibility and confidentiality.
● Streamlined meeting coordination and reporting procedures, resulting in more efficient follow-up on departmental decisions
● Maintained a high standard of administrative support, contributing to effective departmental operations
Confidential Secretary, Department of Civic Education and Public Enlightenment - Nov 2015 – Jul 2025
● Provided comprehensive administrative and secretarial support to departmental leadership
● Prepared official letters, reports, presentations, speeches, and other departmental documents
● Coordinated public enlightenment programmes, stakeholder engagements, and departmental meetings
● Managed correspondence, maintained departmental records, and ensured proper filing of official documents● Scheduled appointments, organized meetings, and facilitated communication between the department and external stakeholders
● Compiled, organized, and maintained data and reports to support departmental planning and decision-making
● Ensured confidentiality and security of sensitive information and official records
● Successfully supported the administration of numerous voter education and public awareness initiatives
● Improved record management practices, resulting in better document retrieval and information tracking
● Consistently maintained accurate and timely preparation of departmental reports and correspondence
Gonaka Nigeria Limited
Executive Assistant to the Chief Executive Officer / Managing Director Dec 2018 – Mar 2020
● Provided high-level executive support to the CEO/Managing Director, managing schedules, appointments, and travel arrangements
● Prepared executive correspondence, reports, presentations, and meeting materials
● Coordinated communication between the CEO and internal departments, clients, contractors, and business partners
● Organized executive meetings, prepared agendas, recorded minutes, and tracked action points
● Maintained confidential business records, contracts, and corporate documents
● Assisted in monitoring project activities, expenditure records, and operational reports
● Supported the preparation of Bills of Engineering (BOE), project documentation, and administrative reports
● Improved executive office efficiency through effective schedule and communication management
● Enhanced documentation and reporting processes, ensuring accurate and timely access to critical business information
● Supported successful coordination of projects through effective stakeholder communication and administrative oversight
Education
B.Sc. in Finance & Banking – University of Port Harcourt (2013)
