Ability to gather data, compile information prepares reports.
Ability to lead and train staff.
Proficiency in Microsoft Word (Ms Word, Excel, Power point, Outlook, D365, QuickBooks).
Experience
Updating supplier data base & Material category price list
Check the availability and prices of requested items in the local market; liaise with Country office if procurement must be conducted there.
Maintain and regularly update the price list.
Maintain and regularly update current suppliers’ database.
Maintain, keep up to date and share a weekly procurement tracker, showing the current status of the requested items and the date which, they are expected to be supplied to the projects.
Organize collection of required number of quotes for all relevant procurement.
Advise the budget holder on contract allocation if relevant. Call for procurement committee meetings, take notes and document the decision-making process.
Draft POs according to procurement committee’s proceedings for review of relevant manager and submit for budget holder approval.
Prepare monthly summary report on the payment, identifying problems in operations and solution proposed.
Oversee all arrangement for meetings and conferences as required, ensuring these are delivered to a high quality and cost effectively.
Line manages all Procurement Assistants under supervision of the position by managing performance on an ongoing basis.
Manage supplier relationship up to delivery of goods/completion of service.
Follow up with finance office on outstanding payment files. In liaison with the Supply chain Manager, trouble shoot files incompleteness and/or inconsistencies.
Creating Payment Requests files and submit to finance.
Carryout all documents photocopying, scanning, archiving procurement files.
Proper filing of all procurement documents
Follow-up internally between SC department and Finance department on procurement related transactions.
Participate in MSA/MPA procedure where staff is needed.
Send Request for quotation for Market Survey, Proposals or Procurement of desired Goods and Services.
Preparing Payment requests for delivered Goods or services.
Ensuring that all Supplies, services, and equipment’s required are delivered in time.
Establishment and maintenance of ethical, professional working relationships with suppliers
Maintain and keep up to date a hard documentation filing system for procurement files allowing easy reference for audit purpose.
Any other duties or tasked delegated by Procurement Officer or Procurement Manager
Education
Updating supplier data base & Material category price list
Check the availability and prices of requested items in the local market; liaise with Country office if procurement must be conducted there.
Maintain and regularly update the price list.
Maintain and regularly update current suppliers’ database.
Maintain, keep up to date and share a weekly procurement tracker, showing the current status of the requested items and the date which, they are expected to be supplied to the projects.
Organize collection of required number of quotes for all relevant procurement.
Advise the budget holder on contract allocation if relevant. Call for procurement committee meetings, take notes and document the decision-making process.
Draft POs according to procurement committee’s proceedings for review of relevant manager and submit for budget holder approval.
Prepare monthly summary report on the payment, identifying problems in operations and solution proposed.
Oversee all arrangement for meetings and conferences as required, ensuring these are delivered to a high quality and cost effectively.
Line manages all Procurement Assistants under supervision of the position by managing performance on an ongoing basis.
Manage supplier relationship up to delivery of goods/completion of service.
Follow up with finance office on outstanding payment files. In liaison with the Supply chain Manager, trouble shoot files incompleteness and/or inconsistencies.
Creating Payment Requests files and submit to finance.
Carryout all documents photocopying, scanning, archiving procurement files.
Proper filing of all procurement documents
Follow-up internally between SC department and Finance department on procurement related transactions.
