Tobi Emmanuel

I am a professional, hardworking and highly organized individual with over 20 years of enthusiastic and proactive approach to work. I have developed excellent management and interpersonal skills while working in busy commercial environments. I have an aptitude to communicate with people and am very flexible in my skill set. I am passionate about my career and take great pride in my work

Executive Assistant to the MD at G+D Currency Technology Africa Ltd (2023-03 – Present)

Working at G+D, my role is to provide full executive assistance and administrative support to the Managing Director and Board Level Directors

• Provides executive secretarial functions such as attending to confidential correspondence, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Provides a bridge for smooth communication between the MD's office and other departments, demonstrating discretionary leadership to maintain credibility, trust, and support with senior management staff
• Provides a broad variety of administrative tasks for the MD, including managing an extremely active calendar of appointments; completing expense reports for the MD and Board-level Directors
• Provides proper planning, coordinates, and ensures the MD's schedule is followed and respected. Also stands as a gatekeeper and gateway role
• Inbox management - responding to and actioning all emails
• Producing documents, briefing papers, reports, and presentations
• Organize and oversee specific projects as required by Board-level Directors
• Minute taking for all Board and Committee meetings
• Organizing events, training sessions, and Board off-site meetings

Personal Assistant to the CEO at Ikoyi Club 1938 (2018-05 – 2023-02)

Working in Ikoyi Club 1938 my role is to provide full executive assistance and administrative support to the Chief Executive. I also provide ad hoc support for the Chairman and Board Level Directors (Office Bearers)

• Provides a broad variety of administrative tasks for the CEO, including managing an extremely active calendar of appointments; completing expense reports for the CEO and Board-level Directors
• Provides executive secretarial functions such as attending to confidential correspondence, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Provides proper planning, coordinates, and ensures the CEO's schedule is followed and respected. Also stands as a gatekeeper and gateway role
• Provides a bridge for smooth communication between the CEO's office and other departments, demonstrating discretionary leadership to maintain credibility, trust, and support with senior management staff
• Inbox management - responding to and actioning all emails
• Running errands for the CEO, taking kids to/from school, scheduling house maintenance, laundry, supervising housekeeping, maintaining a plan or schedule for the family's personal and professional needs
• Maintaining all filing systems for the CEO and Board-level Directors
• Producing documents, briefing papers, reports, and presentations
• Organize and oversee specific projects as required by Board-level Directors
• Minute taking for all Board and Committee meetings
• Maintain a task diary, informing Board-level Directors of key tasks each week and completing tasks
• Organizing events, training sessions, and Board off-site meetings

Executive Secretary/Assistant to the CEO at Globalview Capital Ltd (2012 – 2018)

The main function of my role at Globalview Capital Ltd was to support the Chief Executive Officer in his day to day activities including all typical Administrative Assistant duties to a Board Level Director. My administrative activities were predominantly developing the communication function within executive office and building the correct communication channels for the department's activities

• Preparing reports, memos, invoices and other documents
• Handling basic book keeping tasks
• Extensive diary management, including organisation of all meetings, events and social occasions
• Attending all meetings and briefings for Board level Directors
• Producing documents, briefing papers, reports and presentations
• Dealing with incoming emails and post, often corresponding on behalf of the Board level Directors
• Carrying out background research and presenting findings
• First point of contact for the executive office
• Manage, maintain and develop the department's administrative systems
• Manage the departments mail and email, ensuring items are actioned by relevant team members
• Providing administrative support for key projects across the department

Executive Assistant to the Management at Fortuna Gold Ltd (2008 – 2012)

The main function of my role at Gebit Investment Ltd was to support the Chief Executive Officer in his day to day activities including all typical Personal Assistant duties to a Board Level Director. My administrative activities were predominantly developing the communication function within administrative office

• Preparing and sending marketing material
• Managing the Institute web pages including publishing new content
• Answering all queries from clients and maintaining the public email folders
• Maintaining and updating databases
• Raising invoices, issuing refunds and credit notes and processing purchase orders
• Monitor all filing systems within the department
• Extensive diary management, including organisation of all meetings, events and social occasions
• Attending all meetings and briefings for Board level Directors
• Producing documents, briefing papers, reports and presentations
• Dealing with incoming emails and post, often corresponding on behalf of the Board level Directors
• Meeting and greeting visitors at all levels of seniority
• Carrying out background research and presenting findings

BSc [Hons] in Economics (School of Part Time Studies) – Lagos State University