Administrative Assistant

Title: Administrative Assistant

Hours: Negotiable, 16-24 hours/week

Scheme: Onsite in Rijswijk, South Holland, the Netherlands

Duration: 3 months

What You'll Be Doing

We are looking for a detail-oriented and proactive Administrative Assistant to support the daily administrative operations of our office. This role will focus on expense and reimbursement processing, business travel coordination, supplier communication, office purchasing, meeting support, and general administrative activities.

This position is ideal for candidates seeking hands-on office administration experience in an international business environment.

Key Responsibilities

• Administrative Payment & Reimbursement Support:

• Assist with expense claims and reimbursement submissions.
• Support the tracking and follow-up of outstanding reimbursement items.

2. Business Travel Support:

• Support travel-related administrative tasks and follow up on bookings or changes when needed.
• Maintain relevant travel records and documentation.

3. General Administrative Support:

• Daily office maintenance, including managing office supplies and lunch orders, handling incoming and outgoing mail and parcels, managing the mailbox, and monitoring general office conditions.
• Assist with business card requests and ordering.
• Support other administrative projects or tasks as required.

Candidate Profile

• Available to start immediately.
• Careful and detail-oriented, especially when handling invoices, expenses and documents.
• Previous administrative work experience is required.
• Good organizational and communication skills.
• Good command of English.
• Proficient in Microsoft Office, especially Excel and Outlook.

What We Offer

• A gross hourly rate of EUR 15/hour.
• Complimentary warm lunch on onsite working days to keep you fueled.
• Commuting allowance, 8% holiday pay, and a pension scheme with a 2% personal contribution.
• Free parking available on premise.

Interview Process

1. Online introductory call with our recruiter.
2. Online/In-person interview with hiring manager.

The selection process may include a reference check.

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